Personal Secretary

Role & responsibilities

• Personal Secretary to the Managing Director in an global private office
• 90% of the role involves international travel, accompanying the MD across Europe, Middle East, Americas, and Asia
• Operate as a 1:1 principal-level aide, entrusted with access, scheduling, and information flow
• Manage 100% of global calendar operations, including international flights, premium accommodation, and protocol
• Coordinate seamlessly across 46 international time zones on a continuous basis
• Maintain 247 availability during overseas travel, summits, and confidential engagements
• Coordinate 5–10 senior-level meetings per day with CXOs, diplomats, sovereign entities, and principals
• Act as the single global command point for the MD’s office during international movements
• Handle all international travel documentation, visas, clearances, and priority processing
• Liaise with elite security teams, protocol officers, and local authorities worldwide
• Execute real-time itinerary changes with response times under 15 minutes
• Prepare confidential briefing dossiers, strategic notes, and post-meeting summaries
• Maintain absolute discretion (100%) on strategic, financial, and personal matters
• Represent the MD’s office with impeccable etiquette, composure, and professional presence
• Manage high-value international expenses and authorisations
• Ensure zero scheduling conflicts and 99% on-time execution across continents
• Work 12–16+ hours daily during international travel and high-stakes events
• Coordinate with premium global service providers in aviation, hospitality, legal, and advisory domains
• Anticipate requirements before instruction, operating in a predictive, high-trust environment
• Adapt instantly to last-minute geopolitical, commercial, or security-driven changes
• Maintain direct, unfiltered communication channels between the MD and global stakeholders
• Enforce strict NDAs, access-control, and information-security protocols
• Support closed-door meetings, negotiations, and sensitive discussions worldwide
• Uphold elite private-office conduct and emotional intelligence under pressure
• Travel internationally on short notice (24–48 hours) without constraints
• Manage multiple confidential priorities simultaneously with precision
• Display exceptional loyalty, stability, and long-term commitment to the MD’s office
• Function beyond administration as a trusted operational anchor
• Handle sensitive interpersonal and family-office matters with maturity
• Maintain impeccable personal presentation aligned with global elite environments
• Coordinate discreetly with private offices, family offices, and principal representatives
• Deliver error-free execution in ultra-confidential, high-pressure scenarios
• Operate with complete professionalism and discretion at all times
• Maintain mental resilience and composure during extended international engagements
• Act as a core extension of the Managing Director’s office, integral to global operations