Personal Secretary

2 - 5 years

1 - 3 Lacs

Posted:1 day ago| Platform: Naukri logo

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Work Mode

Work from Office

Job Type

Full Time

Job Description

The Personal Assistant / Secretary to the Managing Director provides high-level administrative

and organizational support to ensure the efficient functioning of the MDs office. The role

requires strong coordination skills, discretion, and the ability to manage multiple priorities

while maintaining confidentiality and professionalism.

Key Responsibilities

Executive Support

  • Manage the MD’s calendar, including scheduling appointments, meetings, and travel

plans.

  • Organize and coordinate internal and external meetings, conferences, and

appointments.

  • Act as the primary point of contact between the MD and internal/external stakeholders.

Communication & Coordination

  • Handle email correspondence and screen phone calls on behalf of the MD.
  • Draft, review, and format official communications as required.
  • Follow up on action items and ensure timely responses.

Documentation & Reporting

  • Prepare meeting agendas, presentations, reports, and briefing notes.
  • Maintain accurate records, documents, and confidential files.
  • Ensure proper filing (physical and digital) and document version control.

Task & Priority Management

  • Track key tasks, projects, and priorities assigned by the MD.
  • Monitor deadlines and provide timely reminders and status updates.
  • Assist in planning and execution of strategic and administrative initiatives.

Administrative Support

  • Support day-to-day office administration activities as required.
  • Coordinate with various departments for information flow and approvals.
  • Assist in organizing events, visits, and official functions.

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