Personal Executive Assistant

Job Title

Location

Job Overview

We are looking for a highly organized and proactive Personal Executive Assistant to the CEO to manage multiple ventures. The role demands extensive travel and involvement in meetings across various locations. The ideal candidate will support the CEO in all day-to-day activities, including managing schedules, coordinating travel, attending meetings, and ensuring smooth coordination between the CEO and various stakeholders.

Key Responsibilities

Administrative Support

• Manage the CEO’s calendar, schedule meetings, and appointments.
• Handle phone calls, emails, and correspondence on behalf of the CEO.
• Prepare meeting agendas, reports, and presentations.
• Monitor deadlines and follow up on commitments to ensure timely execution.

Travel Management

• Coordinate and manage domestic and international travel arrangements (flights, accommodation, itineraries).
• Accompany the CEO to meetings, conferences, and events across various cities.
• Ensure smooth travel logistics for both business and personal trips.

Meeting Coordination

• Attend meetings with the CEO, take minutes, and summarize key takeaways for follow-up actions.
• Act as a liaison between the CEO and clients, stakeholders, and business partners.
• Ensure timely communication and updates for all involved parties.

Project Management

• Assist in managing multiple ventures, tracking project progress, and ensuring deadlines are met.
• Coordinate between departments to ensure efficient communication.
• Handle confidential matters with the utmost discretion.

Task Coordination

• Organize and prioritize tasks to ensure the CEO is well-prepared for meetings and events.
• Provide support with research, report creation, and data analysis.
• Manage documentation, filing systems, and maintain records of key business transactions.

Event Participation

• Assist in planning and organizing company events and conferences.
• Represent the CEO at meetings, events, and networking functions when required.

Qualifications

• Proven experience as a Personal Assistant or in a similar role.
• Strong organizational and time-management skills.
• Ability to travel frequently and work flexible hours.
• Excellent verbal and written communication skills.
• High level of confidentiality and professionalism.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to manage multiple tasks and prioritize effectively.
• Strong problem-solving skills and the ability to work independently.

Preferred Skills

• Experience in handling projects with government bodies or corporate clients.
• Familiarity with travel management and event coordination.
• Background in business administration or a related field.

Benefits

• Competitive salary and travel allowances.
• Opportunities to work closely with the leadership team.
• Exposure to various business functions and industries.
• Opportunity for career growth in a dynamic and fast-paced environment.

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