Personal Executive Assistant

Role summary

You will work directly with the Founder across his multiple ventures to run the Founder’s calendar, follow-ups, reporting rhythm, and day-to-day execution support. The goal is simple: protect the Founder’s time, health routine, and decision bandwidth by making everything else run on rails.

Outcomes (what success looks like)

Within 30–60 days you will:

• Maintain a conflict-free calendar with clear priorities and buffers.
• Ensure daily/weekly reports arrive on time from teams (without Founder chasing).
• Run a follow-up and reminders system so nothing drops.
• Keep the Founder on a stable routine: wake, workout, meals, hydration, sleep.
• Reduce Founder’s admin load by 60–80%.

Key responsibilities
A) Calendar mastery (Personal + Professional)

• Own the Founder’s calendar end-to-end: meetings, travel blocks, focus blocks, buffers.
• Schedule by priority rules (deep work vs calls vs travel).
• Confirm meetings, send agendas, pre-reads, and follow-up actions.
• Ensure daily schedule includes: workout, meals, hydration, recovery.

B) Founder routine and health discipline (non-negotiable)

• Create and run a “Founder Day Plan” from wake-up to sleep.
• Set meal times, snack windows, water reminders, and workout slot.
• Track adherence daily (simple checklist), adjust weekly.

C) Execution support + follow-ups

• Maintain a Master Action Tracker across all businesses.
• Follow up with teams/vendors until closure.
• Convert calls into tasks; owners + deadlines + status.

D) Reporting & dashboards (Founder-ready)

• Daily: top tasks, blockers, scheduled commitments.
• Weekly: business pulse summary (construction / supply chain / cloud kitchen).
• Ensure critical docs are ready: proposals, invoices, MOMs, approvals.

E) Admin and logistics

• Travel planning, bookings, reimbursements support, document management.
• File system hygiene: agreements, IDs, bank docs, project folders.

Tools & systems you’ll run

• Google Calendar (primary)
• WhatsApp + Email discipline (templates + follow-ups)
• Google Drive folder structure
• Google Sheets / Notion (task tracker + reporting)
• Simple meeting notes + MOM format

Working style / traits required

• Extremely organised, proactive, high follow-through.
• Comfortable pushing back politely (“This meeting conflicts with your health block”).
• Discreet with sensitive info.
• Strong writing and crisp communication.

Experience & profile

• 2–6 years as EA/PA to founder/CEO, or operations coordinator.
• Strong calendar + stakeholder coordination background.
• Bangalore-based preferred; flexible hours when needed.

KPIs (measure performance)

• % days Founder routine executed (wake/workout/meals/sleep)
• 0 double-bookings / calendar conflicts
• 95% tasks closed by due date (or escalated early)
• Reports received on time (daily/weekly cadence)
• Founder admin time reduced week-on-week

Compensation structure (suggested)

• Base + performance bonus (linked to KPIs)
• Phone/internet reimbursement

Must-have traits

• Calendar-first mindset: protects your health anchors (wake, workout, meals, sleep) as non-negotiables.

Skill must-haves

• Google Calendar mastery + scheduling buffers
• WhatsApp/Email follow-up discipline
• Google Sheets tracker (actions + reporting)
• Basic finance sense: bills, approvals, receipts, reimbursements logic
• Travel/logistics + document retrieval

Best background

• 2–6 years as EA to Founder/CEO OR Ops coordinator in a fast-moving business (construction/real estate/logistics is a plus).

• Follow-through beast: doesn’t just remind—chases until the output is delivered.
• Comfortable with seniors: can coordinate with partners, CAs, lawyers, vendors without hesitation.
• Documentation hygiene: minutes, action trackers, simple reporting—clean and consistent.
• Assertive but respectful: can tell you “No, this conflicts with your workout/meal block” and offer options.

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹37,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Internet reimbursement
• Provident Fund

Work Location: In person