Personal Assistant to Managing Director | HR

Position Summary

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The Personal Assistant to the Managing Director (MD) and HR Coordinator provides high-level administrative, organizational, and operational support to the MD while managing essential HR functions. This dual role ensures the smooth running of executive operations and efficient delivery of HR services, maintaining confidentiality and professionalism at all times.

Key ResponsibilitiesA. Executive Support to Managing Director

• Manage the MD’s daily calendar, appointments, meetings, and travel schedules.
• Prepare and edit correspondence, reports, presentations, and meeting materials.
• Handle confidential information and documents with discretion.
• Serve as the first point of contact for internal and external communications on behalf of the MD.
• Coordinate and follow up on key projects, ensuring timely progress and completion.
• Organize board meetings, record minutes, and circulate action items.
• Monitor and prioritize emails, calls, and other communications for the MD.
• Maintain a professional and efficient office environment for the MD.

B. Human Resources Coordination

• Assist in recruitment processes: posting job ads, screening candidates, scheduling interviews, and coordinating onboarding.
• Maintain employee records and ensure compliance with HR policies and labor regulations.
• Support the preparation of employment contracts, offer letters, and related documentation.
• Assist with payroll coordination and leave management.
• Organize staff training, development, and performance review processes.
• Coordinate employee engagement initiatives and internal communications.
• Liaise with external partners such as recruiters, benefits providers, and training vendors.

C. Office & Administrative Management (as required)

• Oversee general office operations, including supplies, vendor relationships, and facilities management.
• Support in preparing budgets, expense reports, and reimbursement processes.
• Contribute to internal policy updates and implementation.

Qualifications and Experience

• Bachelor’s degree in Business Administration, Human Resources, or a related field.
• Minimum 3–5 years of experience as a Personal Assistant, Executive Assistant, or HR Coordinator.
• Proven ability to manage multiple priorities in a fast-paced executive environment.
• Strong understanding of HR practices, labor law, and administrative procedures.
• Exceptional communication, interpersonal, and organizational skills.
• High level of integrity, discretion, and confidentiality.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and HR systems/software.

Key Competencies

• Strong attention to detail and accuracy.
• Professional demeanor and proactive attitude.
• Ability to work independently and exercise sound judgment.
• Excellent time management and multitasking abilities.
• Discretion in handling sensitive information.
• Problem-solving and decision-making capability.

Compensation and Benefits

Depends according to the work and dedication.

Job Types: Full-time, Part-time, Permanent, Fresher, Internship, Contractual / Temporary

Pay: ₹10,000.00 - ₹40,000.00 per month

Expected hours: 48 per week

Work Location: Hybrid remote in Hyderabad, Telangana

Expected Start Date: 22/12/2025