Personal Assistant to Managing Director

Job Description – Personal Secretary to Managing Director

Location: Gurgaon, Haryana

Department: Office of the Managing Director

Position Type: Full-time,

Onsite

Role Overview The Personal Secretary will act as the right hand to the Managing Director, handling schedules, correspondence, and office administration with confidentiality and precision. This role requires strong organizational skills, fluency in English, and the confidence to represent the MD in his absence.

Key Responsibilities

• Executive Assistance: Manage the MD’s calendar, appointments, meetings, and travel itineraries.
• Correspondence Management: Draft, review, and respond to emails, letters, and official communication.
• Office Coordination: Liaise with internal teams, clients, and external stakeholders on behalf of the MD. Documentation: Maintain records, prepare presentations, and handle confidential documents securely.
• Transaction Handling: Assist in online payments, approvals, and basic financial administration.
• Decision Support: Brief the MD before meetings, follow up on action items, and ensure timely execution.
• Independent Handling: Confidently oversee office matters in the MD’s absence.

• Qualifications & Skills • Graduate (B.Com preferred; knowledge of shipping/logistics an advantage). • 5–8 years’ experience as Personal Secretary / Executive Assistant / Office Administrator. • Excellent written & spoken English communication skills. • Strong MS Office (Word, Excel, PowerPoint, Outlook) and online tools proficiency. • High level of discretion, integrity, and time management. • Confident, well-groomed, and proactive personality.

Job Type: Full-time

Pay: ₹20,000.00 - ₹40,000.00 per month

Work Location: In person