Personal Assistant to Director

Position Title: Assistant Executive to the Director.

Reporting To: Managing Director.

Experience: - 2 to 5 Years.

Location: Ramtekdi Industrial Area, Hadapsar, Pune.

Industry Type: Corporate Gifting / Manufacturing

Job Summary

We are seeking a proactive, detail-oriented, and highly organized Assistant Executive to the Director who will provide comprehensive support to the Managing Director (MD) in planning, administration, communication, and execution of key business initiatives. The ideal candidate will possess excellent communication skills, the ability to multitask effectively, and a strong sense of accountability. 

Key Responsibilities

•⁠ ⁠Support the Managing Director in executing his vision, strategy, and tactical plans. • Manage all communications — including emails, information flow, and correspondence; respond where appropriate and highlight priorities for the MD’s attention. 

•⁠ ⁠Plan, organize, and maintain the MD’s calendar, appointments, and recurring tasks. • Prepare meeting agendas, record accurate minutes, and ensure timely follow-up on action items. 

•⁠ ⁠Act as a ‘follow-up manager’ across the Board and Senior Leadership Team to ensure timely execution of assigned actions. 

•⁠ ⁠Draft, edit, and manage reports, presentations, notes, and other business documents. • Attend Senior Leadership and strategic meetings, both on-site and off-site, to document discussions and outcomes. 

•⁠ ⁠Maintain excellent relationships with clients and internal teams through professional communication and follow-up. 

•⁠ ⁠Uphold the highest standards of confidentiality, professionalism, and integrity at all times. 

Required Qualifications & Skills

•⁠ ⁠Experience: 2–3 years in a similar role, preferably as an Executive Assistant to a CEO/Director in a professionally managed organization. 

•⁠ ⁠Education: Graduate in any discipline (Business Administration or related field preferred). 

•⁠ ⁠Communication Skills: Excellent in reading, writing, and speaking English, Hindi and Marathi; polished interpersonal and influencing abilities. 

•⁠ ⁠Technical Skills: Strong command over Microsoft Office applications (Word, Excel, PowerPoint, Outlook). 

•⁠ ⁠Organizational Skills: Exceptional ability to prioritize, plan, and manage time effectively under pressure. 

Professional Traits:

▪ Reliable, accountable, and proactive in completing assigned tasks. 

▪ Calm under pressure and capable of handling multiple priorities. 

▪ Approachable, diplomatic, and tactful in communication. 

▪ Open-minded and adaptable to new ways of working. 

▪ Willing to go the extra mile to achieve goals and support leadership.