Personal Assistant to Director

About the Job

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Role Overview

We are looking for a highly organized, proactive, and resourceful Personal Assistant (PA) to the Director of Renewcell Cosmedica LLP. The candidate will support the Director in day-to-day operations, coordination across departments and smooth execution of business and personal tasks.

Key Responsibilities

Administrative & Executive Support

• Manage and maintain the Director’s calendar including appointments, meetings, reviews, and travel.
• Prepare reports, presentations, spreadsheets and official correspondence.
• Act as the primary point of contact between the Director and internal/external stakeholders.
• Coordinate travel plans, accommodations, itineraries, and meeting logistics.
•  Maintain organized digital and physical filing systems.
• Cost efficiency – reduction of operating cost by proper alignment of schedule.

Operations & Cross-Department Coordination

• Coordinate with HR, Admin, Marketing, Sales, Finance, Accounts, and Operations departments on behalf of the Director.
• Track ongoing tasks, priorities, deadlines, and ensure timely updates to the Director.
• Support operational activities related to derma/cosmetic product launches, vendor coordination, and documentation.
• Marketing Support and proper budget resource allocation.

Personal & Miscellaneous Assistance

• Assist the Director with personal tasks, reminders, and errands when required.
• Provide decision-making support through timely reminders, updates and follow-through on action items.

Required Skills & Qualifications

• Bachelor’s degree in Business Administration or relevant field.
• 2–4 years of experience as a Personal Assistant.
• Strong proficiency in MS Office (Word, Advanced Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills with good analytical skills.
• Strong interpersonal skills and professional etiquette.
• Exceptional time management, multitasking, and organizational abilities.
• Familiarity with product documentation, vendor coordination and compliance processes.
• Flexible with working hours and responsive during urgent requirements.

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