Personal Assistant to Chief Executive Officer

Position Overview

Personal Assistant to the CEO

hospitality, luxury, or service industry

office-based in Colaba (Mumbai)

professional tasks, company-related coordination, and personal responsibilities

successful candidate will ensure seamless day-to-day operations, effective time management, and smooth travel and event coordination for the CEO.

Key Responsibilities

Executive & Business Support

• Manage the CEO’s calendar, scheduling, and coordination with internal and external

stakeholders.

• Prepare agendas, presentations, and follow-up notes from meetings.

• Handle confidential correspondence, documentation, and sensitive company information.

• Support in planning company events, client meetings, and investor interactions.

• Track priorities, deadlines, and key deliverables to ensure timely execution.

Travel & Logistics

• Plan and manage domestic and international travel arrangements (flights, hotels, visas,

ground transportation).

• Coordinate both professional and personal travel schedules.

• Maintain an organized travel calendar and ensure smooth, cost-effective logistics.

Personal Support

• Manage personal appointments, errands, and household administration.

• Coordinate with service providers, vendors, and event organizers as needed.

• Assist with personal and family-related scheduling, dinners, and social gatherings.

• Ensure alignment and balance between personal and professional commitments.

Administrative & Operational Support

• Prepare expense reports, process reimbursements, and manage both business and personal

invoices.

• Draft documents, presentations, and conduct research when required.

• Act as the CEO’s first point of contact, filtering calls, emails, and messages.

• Anticipate requirements and resolve potential challenges proactively.

Qualifications & Skills

• Bachelor’s degree preferred.

Experience

or luxury industry

• Excellent organizational and multitasking abilities with strong attention to detail.

• Exceptional communication skills (verbal & written).

• Tech-savvy: Proficiency in Google Workspace / MS Office; comfort with scheduling and

productivity tools.

• High degree of discretion, integrity, and professionalism.

• Ability to thrive in fast-paced environments and handle changing priorities with ease.

Additional Details

Company

Location

Work Mode

Industry Preference

Compensation

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