Office Manager

1. Office & Administrative ManagementManage daily office operations, staff attendance, and discipline. Supervise housekeeping, office maintenance, stationery, and supplies. Ensure all documents—challans, invoices, purchase orders, job-work forms—are properly maintained. Create and manage filing systems (digital and physical). 2. Coordination Between DepartmentsAct as the central communication point between production, dispatch, sales, and accounts. Coordinate daily dispatch plan with the dispatch department. Communicate urgent orders, client priorities, and changes from sales team to production. Ensure timely flow of documents to accounts (invoices, delivery challans, transport bills). 3. Dispatch & Transport SupportPrepare and verify delivery challans and job-work documents. Maintain dispatch records, follow up with drivers/transporters for timely delivery. Coordinate with transporters for vehicle availability and loading schedule. Track breakage cases and escalate to concerned departments. 4. HR & Employee SupportMaintain staff attendance, leave records, overtime sheets. Support HR in recruitment, onboarding, and basic employee documentation. Communicate office policies and ensure compliance. 5. Customer & Vendor CoordinationHandle calls and emails from clients regarding dispatch status, billing, or queries. Coordinate with vendors for material delivery, AMC visits, and service requests. Ensure prompt customer support and smooth communication. 6. Accounts & Documentation SupportAssist accounts department with bill submissions, transport bills, vendor invoices. Support in preparing MIS, daily reports, and management updates. Ensure all inward/outward registers (glass sheets, DG/IGU, toughened glass) are properly updated. 7. Reporting & MISPrepare daily dispatch summary and pending orders report. Maintain production-plan vs dispatch-plan tracking. Submit daily/weekly reports to the Director/GM.