1. Daily Stock Reporting -Maintain and share daily stock reports accurately and timely. 2. Customer Dispute Management -Prepare and address customer dispute reports to ensure quick resolution. 3. Pending Dispatch Report Preparation -Track and report all pending dispatches to relevant stakeholders. 4. Customer Co-ordination Communicate and coordinate with customers regarding orders, dispatches, and other queries. 5. Order Reporting For PI (PERFORMA INVOICE) Preparation -Report customer orders to Aarti for the preparation of Proforma Invoices. 6. Lamination Glass & DGU glass work Schedule -Provide the production schedule for Lamination Glass and DGU Glass to the Production Department. 7. Final Work Order Verification -Conduct final checks and verifications of all work orders before processing. 8. Operations Management -Oversee daily production operations to ensure targets are met in terms of volume, quality, and timelines. -Monitor and optimize process parameters (e.g., furnace operations, forming, annealing, packaging). -Ensure effective utilization of machinery, labor, and materials. -Drive implementation of Lean processing and TPM initiatives. 9. People Management -Lead and manage a multidisciplinary team including production, maintenance, quality, safety, and logistics. -Foster a culture of performance, discipline, safety, and continuous improvement. -Ensure training and development of plant personnel for skill enhancement. 10. Safety, Health, and Environment (SHE) -Ensure compliance with all safety regulations and environmental norms. 11. Cost & Budget Management -Control processing costs through process optimization and waste reduction. -Prepare and manage plant budgets -Drive cost-saving initiatives without compromising on quality or safety 12. Strategic & Cross-functional Roles - -Participate in strategic planning for plant expansion, new product lines, or process enhancements. -Liaise with supply chain, procurement, HR, finance, and senior management for operational coordination. Work Schedule: Tuesday to Sunday (Monday off) Working Days: 6 days a week (Tuesday–Sunday), Monday weekly off Shift Pattern: 6 working days; Monday is the weekly holiday
1. Office & Administrative ManagementManage daily office operations, staff attendance, and discipline. Supervise housekeeping, office maintenance, stationery, and supplies. Ensure all documents—challans, invoices, purchase orders, job-work forms—are properly maintained. Create and manage filing systems (digital and physical). 2. Coordination Between DepartmentsAct as the central communication point between production, dispatch, sales, and accounts. Coordinate daily dispatch plan with the dispatch department. Communicate urgent orders, client priorities, and changes from sales team to production. Ensure timely flow of documents to accounts (invoices, delivery challans, transport bills). 3. Dispatch & Transport SupportPrepare and verify delivery challans and job-work documents. Maintain dispatch records, follow up with drivers/transporters for timely delivery. Coordinate with transporters for vehicle availability and loading schedule. Track breakage cases and escalate to concerned departments. 4. HR & Employee SupportMaintain staff attendance, leave records, overtime sheets. Support HR in recruitment, onboarding, and basic employee documentation. Communicate office policies and ensure compliance. 5. Customer & Vendor CoordinationHandle calls and emails from clients regarding dispatch status, billing, or queries. Coordinate with vendors for material delivery, AMC visits, and service requests. Ensure prompt customer support and smooth communication. 6. Accounts & Documentation SupportAssist accounts department with bill submissions, transport bills, vendor invoices. Support in preparing MIS, daily reports, and management updates. Ensure all inward/outward registers (glass sheets, DG/IGU, toughened glass) are properly updated. 7. Reporting & MISPrepare daily dispatch summary and pending orders report. Maintain production-plan vs dispatch-plan tracking. Submit daily/weekly reports to the Director/GM.
Recruitment & Manpower ManagementIdentify manpower requirements for production floor (cutting, polishing, tempering, dispatch, loading, quality). Hire skilled and unskilled labour familiar with glass handling and machinery. Conduct interviews, onboarding, and induction for new employees. Manage labour contractors and maintain daily labour strength. 2. Attendance, Payroll & Record ManagementMaintain biometric attendance and shift-wise workforce tracking. Process monthly salaries, overtime, weekly offs, and incentives. Maintain staff files, labour registers, and HR documentation. Coordinate with accounts for salary disbursement. 3. Statutory ComplianceEnsure compliance with: PF / ESIC / Professional Tax Factory Act and Labour Laws Contractor compliance (ECR, ESIC, Wage sheets) Handle audits related to HR, safety, and legal compliance. 4. Employee Relations & DisciplineAddress shop-floor issues: absenteeism, late coming, disciplinary actions. Maintain smooth relations between management, supervisors, and workers. Handle grievances and conflict resolutions. Implement company policies and code of conduct. 5. Training & DevelopmentConduct safety training (glass handling, PPE, machine safety). Organize skill improvement programs for operators and helpers. Maintain training records and performance evaluation. 6. Health, Safety & Work EnvironmentEnsure usage of PPE by all workers. Coordinate with safety officer for workplace inspection. Monitor hygiene, cleanliness, and canteen arrangements. 7. Performance ManagementPrepare KRAs for staff and workers. Conduct periodic appraisals and provide feedback. Identify high-potential workers for promotion to operator/supervisor roles. 8. HR AdministrationPrepare HR reports for management (attendance, overtime, manpower status). Manage leave records and approvals. Oversee shift scheduling.
1. Daily Accounting ActivitiesRecord all Sales, Purchases, Expenses & Journal entries in Tally/ERP. Prepare Glass Sales Invoices, Job-Work Invoices, and Transport Billing. Maintain customer/vendor ledgers and reconcile balances. Issue Debit Notes/Credit Notes for breakage, rate differences, rejected material, or transport issues. 2. Transport & Logistics HandlingCoordinate with transporters for vehicle booking, rates, dispatch timing, and route planning. Maintain Transport Register including: Vehicle number Driver details Dispatch glass type/size Delivery location Loading/unloading charges Prepare and verify Transport Bills, LR (Lorry Receipts), and delivery challans. Monitor freight charges, negotiate better transport rates, and ensure cost control. Verify breakage claims during transit and process claim notes with vendors/customers. Follow up with drivers/transporters for delivery confirmation. Coordinate with dispatch & production teams for timely shipments. 3. GST & Tax ComplianceMonthly GST return filing (GSTR-1, GSTR-3B). Proper GST treatment for transport charges (RCM/GST). Reconcile input/output GST and ensure HSN accuracy. Maintain all statutory documentation for audits. 4. Inventory & Production CoordinationTrack raw glass sheets, cut sizes, wastage management, and processed stock. Update inward/outward stock registers. Verify daily toughening production report and breakage report. Support costing for DG/IGU/toughened glass production. 5. Banking, Vendor & Customer ManagementBank reconciliation, payment entries, and vendor payments (NEFT/RTGS). Follow-up with customers for outstanding payments. Reconcile transporter accounts monthly. 6. MIS, Reporting & Management SupportCreate daily dispatch reports including transport cost per trip. Monthly Sales Reports, Outstanding Reports, Stock Reports. Prepare Transport Expense Summary for management review. Support budgeting and internal audit requirements.