Office Admin

SafeGold is India’s largest digital gold platform with over 35 million customers and 100+ distribution partners across India, Thailand, and the UAE. As a fintech innovator, we're transforming how gold is bought, stored, and sold — using technology to bring efficiency, transparency, and trust to one of the world's most traditional assets.

We’ve been consistently recognised for our growth and impact:

🏆 #9 in 2023 ET Growth Champions (India)

🏆 #9 in 2024 FT High Growth Companies (Asia)

Job Description

Location:

Department:

Experience Level:

About the role:

As an Office Administrator (Admin & HR Operations), you will be the backbone of our day-to-day office functioning and a key support partner to the HR team. This is a high-ownership role that combines office administration, vendor coordination, and hands-on HR operations support. You will work closely with the HR Lead to ensure smooth employee experience, operational efficiency, and workplace readiness.

What you'll do:

Office & Facility Ops

• Manage day-to-day office operations to ensure a smooth, well-functioning workplace
• Coordinate with building management, housekeeping, security, IT support, and maintenance vendors
• Oversee pantry, stationery, office supplies, and asset inventory; place timely orders and track usage
• Handle office infrastructure issues and ensure quick resolution

Vendor & Admin management

• Coordinate with external vendors (couriers, printers, facility vendors, repair services, etc.)
• Maintain vendor records, invoices, and basic payment coordination with finance
• Support office-related procurement, approvals, and documentation

HR Ops support

• Support employee onboarding and offboarding logistics (access, equipment, documentation, seating)
• Maintain employee records, HR trackers, and internal documentation
• Assist in coordinating reviews, check-ins, HR communications, and policy rollouts
• Support payroll coordination inputs, attendance, and leave tracking
• Act as the first point of contact for employees on admin and HR-related queries
• Support internal events, team activities, and office celebrations
• Help maintain a positive, organised, and employee-friendly work environment
• Assist HR in rolling out engagement initiatives and day-to-day people operations Records, Compliance & Co-ordination
• Maintain admin and HR records, bills, invoices, and files in an organised manner
• Ensure adherence to internal policies, safety norms, and basic statutory requirements
• Support audits or internal reviews related to admin and HR operations

Experience & Background

• 1-2 years of experience in office administration
• Prior experience in a startup or fast-paced organisation preferred

Core skills:

• Strong organisational and coordination skills with attention to detail
• Clear written and verbal communication skills
• Ability to manage multiple tasks and priorities independently
• High level of discretion and confidentiality