Manager - Purchase and Audit (Hospitality/Coworking)

Designation:

Experience:

Qualification:

Budget: upto 10 LPA

Prerequisites for the Job Role:

● Strong negotiation and vendor management skills.

● Sound understanding of procurement processes, supply chain, and audit practices.

● Analytical mindset with attention to detail and cost optimization.

● Good knowledge of contracts, compliance, and documentation.

● Proficiency in MS Excel, ERP/Purchase systems, and documentation tools.

● Ability to multitask, prioritize, and work under timelines.

● Experience in real estate, coworking, hospitality, or multi-location operations is a

strong advantage.

• Roles and Responsibilities:

● Manage the complete procurement cycle for all operational, facility, and project

requirements.

● Source, evaluate, and negotiate with vendors to achieve the best pricing and quality

for different alt.f services.

● Ensure timely availability of materials, consumables, and services across alt.f

centers.

● Implement cost-saving initiatives while maintaining required standards.

● Maintain updated purchase records, rate contracts, and vendor databases.

● Build and manage a reliable vendor network across all key categories.

● Evaluate vendor performance regularly to ensure consistency and reliability.

● Conduct periodic internal audits of purchase processes, POs, GRNs, invoices, and

vendor payments.

● Ensure adherence to procurement policies, SOPs, compliance norms, and

documentation standards.

● Identify process gaps and implement corrective actions to improve procurement

efficiency across internal departments.

● Coordinate with finance for invoice verification, reconciliation, and timely payment

processing.

● Track procurement budgets, analyze variances, and support cost-control initiatives.

● Monitor usage of consumables and ensure optimization across alt.f centers.

● Collaborate with operations, projects, design, and finance teams to understand

purchase needs and close them on time.

● Support new center openings with procurement planning, vendor identification, and

timely delivery of materials.

● Maintain clear communication across teams and ensure timely closure of all

procurement and audit-related tasks.

● Plan and execute risk-based internal audits of procurement activities, including

vendor selection, bidding processes, invoice reconciliation, and inventory

management. Prepare detailed reports on audit findings, documenting exceptions,

financial exposure, and recommendations for corrective action to management

● Develop and implement proactive controls, checks, and balances within the

procurement cycle to minimize fraud, waste, abuse, and regulatory non-compliance.

● Maintain comprehensive audit trails and documentation for all compliance reviews

and corrective actions taken.

Interested candidates can share their updated cvs on yachika.kanojia@altfspaces.com.