Management Support Executive

About the Company

Anton Paar develops, produces and distributes highly accurate laboratory instruments and process measuring systems, and provides custom-tailored automation and robotic solutions. It is the world leader in the measurement of density, concentration and CO2 and in the field of rheometry.

At Anton Paar India, we are responsible for the distribution process, including sales, service, customer and application support, and logistics.

You may visit our website for more information at http://www.anton-paar.com/

Also, you may like to have a glimpse about the culture at Anton Paar India at https://www.anton-paar.com/in-en/careers/corporations/working-at-anton-paar-india-pvt-ltd/

About the Role

Job Title: Management Support Executive

Reports to: Managing Director

Job Overview: We are seeking a proactive, detail-oriented Management Support Executive to provide comprehensive administrative and operational support to the Managing Director and senior leadership. This role involves managing schedules, coordinating cross-functional activities, handling confidential information, and supporting strategic business initiatives. The ideal candidate will possess excellent communication skills, strong organizational abilities, and the capacity to multitask effectively in a dynamic environment.

Responsibilities

• Administrative Support:

• Manage MD’s calendar, appointments and meetings, ensuring optimal time management
• Screen and prioritize emails, calls and correspondence on behalf of the MD
• Coordinate travel arrangements, accommodations and itineraries for business trips
• Prepare reports, presentations and other documents as needed
• Assist with projects, research and business initiatives
• Serve as a liaison between the MD and internal/external stakeholders and follow up for completion of tasks/activities
• Organize logistics for leadership meetings, events, and strategic sessions.
• Maintain strict confidentiality when handling sensitive information.

Operational Support and Management:

• Track progress on key business goals, projects, and deadlines, coordinating with various departments for updates.
• Conduct research and provide insights to support executive decision-making
• Support the MD in managing business relationships and partnerships
• Assist in documentation, reporting, and presentations related to business performance and strategy

Special Projects:

• Lead or support cross-functional special projects as assigned by the Managing Director.
• Coordinate project activities, timelines, and deliverables ensuring alignment with business objectives.
• Collaborate with internal departments and external partners to gather data, analyze information, and prepare project reports.
• Monitor project progress and escalate risks or issues to the MD for timely resolution.
• Contribute ideas and recommendations to improve project efficiency and outcomes.

Confidentiality & Communication:

• Handle sensitive and confidential information with discretion
• Act as a liaison between senior management and internal/external teams
• Draft and review communications for team members, ensuring clarity
• Facilitate high-level meetings and discussions by preparing meeting agendas and tracking action items

Qualifications

• Education: Bachelor’s degree in Business, Finance, Communications, or a related field (or equivalent experience).
• Experience: At least 5+ years as an Executive Assistant, Management Reporting or Project Coordination role.
• Advanced proficiency in MS Office Suite (Excel, PowerPoint, Word).
• Experience in working with senior management.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to manage time effectively, prioritize tasks, and meet deadlines.
• High attention to detail and accuracy in reporting.
• Strong interpersonal skills, with the ability to interact with executives and team members at all levels.
• Professionalism, discretion and a high level of integrity.

Required Skills

• Advanced proficiency in MS Office Suite (Excel, PowerPoint, Word).
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to manage time effectively, prioritize tasks, and meet deadlines.
• High attention to detail and accuracy in reporting.
• Strong interpersonal skills, with the ability to interact with executives and team members at all levels.
• Professionalism, discretion and a high level of integrity.

Preferred Skills

• Experience in working with senior management.