Human Resources Administrator - (US HR)

Overview

HR Data Administrator

Key Responsibilities

• Maintain accurate and complete employee records in HRIS platforms
• Generate and analyze HR reports to support data-driven decision-making
• Ensure data security and compliance with privacy regulations (e.g., GDPR, HIPAA)
• Conduct regular HR data audits to identify and resolve inconsistencies
• Build and maintain EDI workflows and API integrations
• Provide data support for HR compliance reporting and internal audits
• Troubleshoot HRIS issues; liaise with vendors for technical resolution
• Develop and maintain SOPs for HR data processes
• Assist with HRIS implementations, upgrades, and migrations
• Prepare and submit reports: EEO-1, VETS-4212, and Affirmative Action Plans (AAP)
• Lead annual EEO-1 data collection, validation, and submission
• Manage California Pay Data reporting (SB 973 / SB 1162 compliance)
• Adapt data practices to evolving legal and compliance requirements
• Collaborate with Legal/Compliance teams to align with data governance policies
• Generate labor audit documentation and HR compliance metrics
• Oversee HRIS security protocols, including user permissions and access controls
• Conduct security audits and vulnerability assessments for HR systems
• Develop and implement HRIS security policies
• Train HR team members on best practices for data protection
• Coordinate with IT Security teams to ensure robust HR data safeguards
• Reconcile vendor billing for HR tech systems and benefit providers
• Resolve invoice issues with Finance and Procurement teams
• Maintain vendor billing records and contract documentation

Qualifications

• Bachelor’s degree in HR, Business Administration, Information Systems, or related field (or equivalent experience)
• 3+ years of experience in HR data management or HR administration
• Experience with HRIS platforms like Workday, ADP, BambooHR; preference for

  Paylocity

  or

  GreytHR

• Proficient in Excel and data analysis techniques
• Detail-oriented with strong organizational skills
• Knowledge of data privacy regulations and HR compliance
• Familiarity with U.S. labor laws (FLSA, ACA, OSHA, HIPAA, etc.)
• Hands-on experience with EEO-1 and California Pay Data reporting
• Invoice reconciliation and vendor contract management experience

Core Skills

• Strong analytical and problem-solving skills
• High attention to detail and accuracy
• Ability to handle confidential information discreetly
• Effective time and task management
• Ability to interpret regulatory data requirements and apply them in practice
• Competence in demographic and pay equity data analysis

Preferred Qualifications

• Exposure to AI-driven HR tools or data models
• Experience with API integrations between HR systems
• Prior involvement in preparing government-mandated compliance reports
• Familiarity with SOC 2 or similar compliance standards
• Background in compensation and pay equity reporting
• Understanding of additional U.S. state-specific pay reporting regulations