Human Resource Generalist

Role & responsibilities

1. Talent Acquisition & Onboarding

• Manage the end-to-end hiring process, including creating compelling job postings, sourcing, screening applications, conducting/coordinating interviews, and extending offers.
• Coordinate new employee onboarding, ensuring a smooth, welcoming transition and timely completion of all necessary documentation and system setup.

2. Compensation & Payroll Administration

• Manage the full monthly payroll cycle, liaising closely with the Finance team to ensure accuracy, timeliness, and regulatory compliance for all employee salary and tax deductions.
• Administer and accurately calculate employee incentives, bonuses, and commission schemes in line with company policies and performance data.
• Manage employee benefits, leaves, and claims, including accurate record-keeping and processing.
• Process and verify employee travel expenses and reimbursement reports, scrutinizing claims against company travel policies for compliance.

3. Employee Relations & Performance Management

• Act as a trusted point of contact for employees, addressing concerns, mediating conflicts, and actively supporting a positive, engaged work culture.
• Support the annual and mid-cycle performance review processes, including probation assessments and the tracking of key performance indicators (KPIs).
• Identify skill gaps and organize internal or external training and development programs, maintaining detailed training records.

4. HR Compliance & Policy Management

• Develop, update, and implement HR policies and procedures to align with business needs and ensure consistent application across all operational tasks.
• Ensure rigorous adherence to all applicable labour laws (e.g., PF, ESIC, POSH, etc.) and support internal/external audits.
• Maintain accurate, confidential employee records related to compensation, benefits, and general personnel data.

5. Cross-Functional Reporting & Coordination

• Conduct proactive follow-up and tracking on critical business reports, specifically the Quotation Sales Report (QSR) and Sales Orders (SO).
• Coordinate with Inside Sales, the Product Team, and Business Development to ensure timely submission and status updates of QSR/SO reports impacting operational data.
• Prepare reports on HR and operational KPIs for management review and continuous process improvement.
• Support workforce planning, organizational structure updates, and change management initiatives.

6. Facility & General Administration

• Ensure smooth office operations, managing supplies, equipment maintenance, and overall facility needs.
• Track and manage office inventory, overseeing vendor payments and minor procurement processes.
• Handle vendor and service coordination for essential admin tasks (e.g., cleaning, security, repairs, courier services).
• Assist senior management with personal/confidential administrative tasks as required (e.g., banking, filing returns, scheduling appointments).

Preferred candidate profile

• Seeking a dynamic Human Resources professional to effectively manage HR Operations and drive Talent Acquisition initiatives. The ideal candidate will be instrumental in fostering a productive, harmonious, and engaging work environment.

• Education:

  Any Graduate degree is required. A degree in Human Resources, Commerce, or a related field is a strong plus.

• Experience:

  A minimum of 2 years of progressive experience in an HR Operations, HR Generalist, or HR Administration role.

• Candidates located in the vicinity are strongly preferred.