Human Resource Generalist

Company: Thenpandiyan Group

Location: Namakkal (HQ) with field/site visits across TN (2040%)

Work Mode: On-site | Full-time

Experience: 3–7 years

Key Responsibilities

1) Onboarding & Employee Records

• Run Day-0/Day-1 onboarding; collect and verify KYC, education, and previous employment documents; handle PF/ESI declarations, POSH acknowledgments, and NDAs.
• Generate and track letters (offer, appointment, confirmation, transfer, increment, warning, relieving).
• Maintain digital personnel files with strict naming and version control (company/site/month-wise).
  

2) HRIS / GreytHR & Zoho Administration

• Create and maintain employee master data in GreytHR and Zoho; ensure field-level validation and resolve duplicates.
• Configure workflows and approvals (leaves, OT, loans, advances); manage role-based access controls and conduct weekly data hygiene audits.
• Migrate historical data from Excel to GreytHR ensuring proper audit trails.
  

3) Attendance, Shift & OT Controls (Malpractice Reduction)

• Manage roster creation and change control; reconcile Zoho attendance with GreytHR data.
• Operate makerchecker process for exceptions such as manual punches, geo-fence failures, device mismatches, and repeated late marks.
• Conduct monthly audits including selfie logs/geo-tags vs roster; execute three-strike escalation to Head HR and conduct site surprise checks.
  

4) Payroll Inputs & Statutory Coordination

• Freeze inputs by T-3 (attendance, OT, allowances, arrears, LOP); prepare clean input sheets for Head HR and Finance.
• Coordinate PF, ESI, PT, Bonus, and Gratuity data; maintain registers and challan documentation month-wise (audit-ready).
• Manage full and final (FnF) settlements, no-dues clearance, and asset return coordination.
  

5) SOP & Documentation Implementation

• Translate consultant SOPs into actionable checklists, forms, and workflows in GreytHR/Zoho.
• Train site managers and interns on new processes; publish and maintain the HR Operations Playbook.
• Monitor adherence and continuously improve compliance and efficiency.
  

6) HR MIS & Service Desk

• Own HR ticketing SLAs (ID cards, letters, queries) and ensure timely closure.
• Prepare and publish weekly dashboards covering headcount, joins/exits, onboarding compliance, attendance exceptions, and payroll input status.

Qualifications & Competencies

• 25 years of experience in HR Operations/Generalist roles, preferably in multi-site, operations-heavy environments (logistics, retail, plant, etc.).
• Hands-on experience with

  GreytHR

  and

  Zoho

  (or similar HRIS); strong proficiency in

  Excel/Google Sheets

  .
• Working knowledge of Indian labor statutes:

  EPF, ESIC, PT, Bonus, Gratuity, Shops & Establishments/Factories, POSH

  .
• Strong attention to detail, process orientation, and confidentiality.
• Assertive follow-up and stakeholder management skills across sites.
• Effective communication in

  English and Tamil

  preferred.