HR/Admin Executive

About Kolavans Academy:

Kolavans Academy is a growing English training institute in Kochi, Kerala, offering programs in IELTS, OET, Spoken English, and Residential English Training. We are committed to delivering high-quality language education and creating a positive learning environment for our students and staff.

Job Overview:

The HR & Admin Executive will be responsible for managing day-to-day HR operations, recruitment, attendance, staff coordination, and administrative activities. The ideal candidate should be well-organized, proactive, and capable of maintaining smooth internal operations while supporting the academy’s growth.

Key Responsibilities:

Human Resource Management:

• Manage end-to-end recruitment, onboarding, and induction for academic and non-academic staff.
• Maintain employee records, attendance, and leave management systems.
• Handle employee engagement, grievance redressal, and performance monitoring.
• Draft HR policies and assist in implementing organizational culture and compliance.

Administrative Responsibilities:

• Oversee daily office operations and ensure smooth functioning of the academy.
• Coordinate with faculty, management, and support staff for schedules and resource allocation.
• Maintain inventory of office and classroom supplies.
• Handle vendor coordination and facility management (cleaning, maintenance, logistics).
• Support in event planning, training sessions, and student orientation programs.

Compliance & Reporting:

• Ensure compliance with HR policies, legal norms, and safety standards.
• Prepare monthly reports on HR and administrative activities.
• Assist management in payroll coordination and documentation.

Required Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 1–3 years of experience in HR and administrative functions (preferably in education/training sector).
• Strong communication and interpersonal skills.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Good organizational and multitasking ability
• Fluency in English and Malayalam preferred.

Working Hours:

Flexible timing (8-hour shift between 7:00 AM – 7:00 PM) based on academy operations.

Salary:

Negotiable based on experience and qualifications.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹40,000.00 per month

Benefits:

• Cell phone reimbursement
• Provident Fund

Education:

• Bachelor's (Preferred)

Experience:

• HR sourcing: 2 years (Preferred)

Location:

• Kaloor, Kochi, Kerala (Preferred)

Work Location: In person