HR & Compliance Executive

About the Role

Aeon Indus Holdings Pvt. Ltd. is seeking a strong, disciplined HR & Compliance Executive to support and manage people operations across all business verticals. The candidate will be responsible for end-to-end HR execution, including recruitment, onboarding, statutory compliance, payroll coordination, documentation, policy support, and employee lifecycle tracking.

This is a cross-functional role, collaborating directly with the Managing Director, finance/compliance advisors, and vertical heads. The ideal candidate should bring execution depth, compliance awareness, and strong communication skills.

Key Responsibilities

1. Recruitment & Selection

• Manage full-cycle recruitment: sourcing, screening, assessing, shortlisting, and onboarding
• Coordinate with vertical leads to identify hiring needs and create JD scorecards
• Conduct preliminary interviews and provide candidate assessments
• Issue offer letters, appointment letters, and maintain a hiring pipeline tracker
• Recommend compensation benchmarks and process improvements

2. HR Documentation & Records Management

• Maintain complete employee files with contracts, NDAs, IP clauses, etc.
• Draft confirmation letters, extension memos, warning letters, and experience letters
• Ensure all documents are properly signed, stored, and audit-ready

3. Onboarding & Exit Management

• Execute the onboarding checklist: ID cards, payroll setup, Builder’s Code briefing, asset logs
• Track trial performance (30/60/90 days) and prepare confirmation or extension documents
• Conduct exit interviews, manage F&F coordination, and issue exit letters

4. Payroll & Statutory Compliance

• Gather monthly payroll inputs (attendance, leave, bonuses) and coordinate with CA/accountant
• Ensure compliance with PF, PT, ESI, Bonus, Gratuity, and Shops & Establishment Act
• Support CS/CA in preparing documentation for RoC/MCA filings
• Monitor labor law updates and ensure the company stays compliant

5. Performance Management

• Implement and manage performance evaluation systems tied to trial and quarterly cycles
• Maintain a Red-Yellow-Green tracker for employee performance
• Escalate underperformance and recommend improvement plans or exits
• Assist vertical leads with biannual reviews

6. HR Policy Implementation & Advisory

• Maintain and enforce internal HR policies, handbooks, and operational guidelines
• Advise managers and teams on leave policy, code of conduct, and escalation mechanisms
• Assist in handling grievances and maintain neutrality in conflict resolution

7. General HR Operations

• Track employee attendance, leave balances, and approvals
• Coordinate with vendors for background checks or legal HR support
• Support internal and external HR audits with organized records and documentation

Required Skills & Profile

• 3–5 years of HR generalist experience, preferably in startups or mid-sized firms
• Strong, hands-on exposure to recruitment and HR compliance
• Understanding of labor law, statutory deductions, and employee lifecycle practices
• Proficient in Excel, Google Suite, and basic payroll platforms
• Confident in drafting letters, coordinating with CA/CS, and working independently
• High execution discipline, professionalism, and confidentiality

Compensation

• CTC Range: As per Market standards
• Review Period: 6 months based on delivery and systems implementation

Job Type: Full-time

Pay: ₹15,000.00 - ₹30,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Paid sick time
• Provident Fund

Schedule:

• Day shift

Language:

• English (Preferred)

Work Location: In person

Application Deadline: 24/06/2025
Expected Start Date: 01/07/2025