HR Admin

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Company Overview

Role Synopsis

Key Accountabilities

• Understand job descriptions and hiring requirements from hiring managers.
• Source candidates through various channels such as job portals, social media, internal databases, and employee referrals.
• Screen resumes and conduct initial telephonic interviews to evaluate candidates’ fitment.
• Coordinate and schedule interviews with internal stakeholders.
• Maintain applicant tracking system (ATS) and recruitment MIS reports.
• Follow up with candidates throughout the hiring process and ensure a positive candidate experience.
• Handle offer negotiation and pre-joining formalities.
• Ensure timely closure of open positions as per defined SLAs.
• Build a strong pipeline of talent for future hiring needs.
• Accountable for the preparation and on-time submission of the HR reports
• Ensure an effective and economical documentation process
• Timely follow-up between the stakeholders and ensure receipt of the recruitments is on time.
• Maintain sub-vendor contracts.
• Reception duties; Operating switchboard and meeting & greeting visitors
• Maintaining attendance reports for legal compliance
• Prepare data on leave, recruitment and statutory reports.
• Arranging the delivery of invoices and depositing of cheques from the accounts department.
• Maintaining inventories on stationery and housekeeping materials.
• Ensure Housekeeping maintenance.
• Booking internal/external meeting rooms
• Arrange Flight Bookings
• Arrange Hotel Bookings & transportation arrangements.
• Maintaining monthly purchase of all goods in excel.
• Arranging ID card & access card arrangement.
• Assist in events coordination, if required
• Assist in archiving and retrieving documents
• Assess, select, and book training venues (conference room facilities, catering, signage, audio-visual equipment)
  

Compliance Requirements

QHSE Responsibilities

• Demonstrate a personal commitment to Quality, Health, Safety, and the Environment
• Apply Proserv, and where appropriate Client Company’s, Quality, Health, Safety & Environment Policies and Safety Management Systems
• Promote a culture of continuous improvement, and lead by example to ensure company goals are achieved and exceeded
  

Qualifications

Education

• Excellent written and oral communication skills
• Exceptional working knowledge of Microsoft programs, including Outlook, Word, Excel, and PowerPoint
• Excellent organizational skills with a high degree of attention to detail
  

Experience

• 6 months to 1 year experience
  

Essential

• Business Administration or any equivalent qualification