HR & Admin Executive

Job Title: HR & Admin Executive

Department: Human Resources & Administration
Reports To: Operations Manager & Senior HR
Location: Kottayam
Employment Type: Full-time

Job Objective:

To support the smooth functioning of the branch by managing HR operations, basic accounts, and general office administration, ensuring a professional and efficient work environment aligned with the organization’s standards.

Key Responsibilities

A. Human Resources

• Assist in recruitment activities — posting jobs, screening resumes, scheduling interviews.
• Manage onboarding formalities and maintain employee personal files.
• Record attendance, leave, and monthly HR reports. (Pagar)
• Support employee engagement activities and staff communication.
• Ensure compliance with company HR policies and maintain confidentiality of records.
• Assist in PMS evaluation and review
• Prepare HR SOP
• Prepare Job Description for new positions

B. Office Administration

• Oversee daily branch operations, office cleanliness, and maintenance.
• Manage front office desk — handle incoming calls, emails, and student/visitor queries.
• Maintain inventory of office supplies, stationery, and refreshments.
• Coordinate vendor payments and service requests.
• Support organizing in-house events, meetings, and student seminars.
• Prepare and submit weekly admin updates to the branch or operations head.

C. Accounts Support

• Maintain petty cash records and daily expense vouchers.
• Support in vendor invoice verification and submission to accounts.
• Track payment follow-ups, reimbursements, and bill settlements.
• Assist in preparing monthly expense reports and branch budgets.
• Prepare Tally and payments of clients

Qualifications & Requirements

• Bachelor’s degree in HR, Commerce, or Business Administration
• MBA in HR & Finance (Preferred)
• 1–3 years of experience in HR and office administration (education or service sector preferred).
• Proficiency in MS Office (Word, Excel, Outlook) followed by typing skills - Required
• Good communication and coordination skills
• Language fluency in English and Malayalam (Must)
• Additional Language awareness (Hindi, Tamil) - Advantage
• Organized, reliable, and able to multitask efficiently.

Key Competencies

• Strong interpersonal and problem-solving skills
• Time management and attention to detail
• Ethical and confidential handling of employee data
• Proactive attitude and team coordination
• Professional presentation and behavior

Performance Indicators (KPIs)

• Timely completion of HR and admin reports
• Accuracy in attendance, petty cash, and HR data
• Employee satisfaction and smooth onboarding
• Office maintenance and vendor management efficiency

Job Type: Full-time

Pay: ₹18,000.00 - ₹22,000.00 per month

Education:

• Master's (Required)

Experience:

• HR sourcing and Recruitment: 2 years (Required)
• Payroll management: 1 year (Preferred)
• Interviewing: 1 year (Preferred)

Work Location: In person