HR & Admin Executive

Role Overview:

The Administrative & Operations Executive will be responsible for ensuring seamless day-to-day operations across administrative, facility, travel, and vendor management functions. This role involves proactive coordination, accurate documentation, and efficient management of internal and external processes to support both team and organizational objectives.

Key Responsibilities:

1. Administrative & Calendar Management

• Manage and coordinate calendars for meetings, appointments, no scheduling conflicts.
• Provide end-to-end administrative assistance to leadership and teams to ensure smooth operations.
• Maintain systematic record-keeping and documentation for easy accessibility and compliance.

2. Facility & Inventory Management

• Oversee office facility operations, ensuring a safe, efficient, and well-maintained workplace.
• Coordinate with third-party staff including housekeeping, pantry, and security personnel.
• Manage office inventory and supplies through accurate tracking, stock control, and real-time reporting.

4. Travel & Event Management

• Plan and manage travel arrangements, including flight and hotel bookings.
• Coordinate logistics for internal and partner events, including vendor negotiations, hotel contracts, and execution oversight.

5. Vendor Management & Billing

• Identify and onboard reliable vendors for travel, hotels, stationery, and facility services.
• Negotiate rates, manage contracts, and ensure timely service delivery.
• Maintain vendor invoices, track payments, and follow internal processes to ensure accuracy and compliance.

6. Employee Onboarding & Engagement

• Conduct admin and travel policy inductions for new joiners, ensuring they are familiar with office processes and infrastructure.
• Support employee relations initiatives, fostering a collaborative and motivated work environment.

Key Skills & Competencies:

• Strong organizational and multitasking skills
• Excellent communication and stakeholder management
• Proficiency in Google Workspace and MS Excel
• Attention to detail and data accuracy
• Vendor negotiation and coordination skills
• Ability to manage multiple priorities under tight timelines

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person