The primary objective of this role is to ensure accurate, timely, and compliant payroll processing, employee lifecycle management, tax reporting, and benefits administration by leveraging HRIS platforms and coordinating cross-functionally. This role safeguards operational integrity, supports the workforce well-being, and upholds regulatory standards through meticulous audits, system oversight, and responsive communication.
Accountabilities And Major Activities
Payroll Processing & Adjustments
- Processing payroll (biweekly, weekly with arrears)
- Manual checks & recalculations (production, deductions, missed time, pay rate errors)
- Final checks for termed employees
- Paycheck issue escalations
- Stop payments & reversing YTD earnings
- Previous QTR adjustments
- Create Unit Pay Report
- QC repair/deductions
- Close payroll in FUSE
- Commit file issues / bug tickets
Tax Compliance & Reporting
- Add locality tax in ADP
- ADP/SC - Tax compliance
- Census, BLS, EEO reporting
- Reviewing minimum wage & salary for compliance
- Reviewing new state tax forms
- Tax audit for live/work in tax
- Updating FUSE with yearly tax forms
- Principal contributions & deferrals
- Reporting for principal new hires & termination
Employee & Benefit Management
- Assist employees with ADP access
- Entering new hire details in FUSE, ADP, E-Verify
- Processing promotions, demotions, transfers, terminations
- PTO oversight: cancellation, payout, investigations, audit
- Processing FMLA/leave
- Benefit arrears tracking: payments, calculators, letters, termination, return from leave
- Benefit audit, updates, cancellations
- Sign-on & referral bonuses
- Verifications of employment
System Administration & Setup
- Compare employee details across systems
- Setup minimum & maximum wage for new PCs
- Setup PTO accruals & clocks in ADP
- Maintain payroll notes
- Updating payroll calendars
- Updating missing fields in Employee Navigator
Document Handling & Communication
- Creating Skylight / NetSpend cards
- Create and send possible terms list
- Review garnishment notices, client refund reports
- Send tax docs via Adobe and Sending PTO reminders to leadership
- Review incoming mail
- Processing legal documents: garnishments, national support order
Audits & Investigations
- Audit YTD totals, physical office locations
- Reviewing time sheet corrections, misc pay corrections, California missed lunches
- Investigating FUSE bugs
- PTO override audit
Skills And Knowledge
Academic Qualification and Required Experience
- Bachelor’s Degree : Any Graduate
- Additional knowledge of Payroll processing, tax compliance, labor law, and benefits administration
- Overall 8 – 10 years of work experience
- Strong communication and interpersonal skills
- Manage time sensitive tasks and multitask
Technical Knowledge
- Payroll Software Proficiency: ADP, FUSE, Workday, SAP, etc.
- Tax & Labor Law Knowledge: Federal, state, and local compliance.
- Benefits Administration: Health plans, PTO, retirement contributions.
- Audit & Reporting: Preparing for internal/external audits, generating reports.
Qualifications
Bachelor’s Degree :
Any GraduateMust have skills
- US Payroll Processing Experience of 6-8 Years
- Advance Excel Skills
- US Taxation Knowledge (Quarterly, Annual and other Tax Reporting)
- Benefits Administration
