Finance Executive

Job Type: Full Time

Designation: Finance Executive

Location: Coimbatore

Working Hours: 9 am to 6 pm (Mon-Sat)

About Us

Mahina- a unit of Eicher Goodearth Pvt Ltd, is a women-led brand redefining intimate care with innovative and sustainable solutions We're on a mission to transform the way one experiences menstruation by providing innovative, eco-friendly solutions that are good for us and the planet.

Visit our website www.mahina.co to learn more about our mission, products, and values.

About the Role

We are looking for a detail-oriented and experienced candidate who will be responsible for managing end-to-end accounting operations including invoice verification, payment processing, ledger reconciliation, and statutory compliance. This role demands strong organizational skills, accuracy, and the ability to work collaboratively across departments. A sound understanding of GST and TDS compliance, proficiency in ERP systems like SAP, and strong communication skills are essential for this role.

Key Responsibilities:

Invoice Verification:

• Verify all incoming invoices for accuracy, completeness, and adherence to company policies and purchase orders.
• Match invoices with corresponding purchase orders (POs), goods receipt notes (GRN), and other supporting documents.
• Confirm quantities, unit prices, and total amounts match approved documentation.
• Identify and resolve discrepancies with vendors and internal teams (e.g., Merchandising, Sourcing).
• Ensure correct GST rates are applied to invoices.
• Review and verify payment terms.

Record Maintenance:

• Maintain a systematic and organized record-keeping system for all invoices, payment requests, and related financial documents.
• Ensure all records are easily retrievable for audits and financial reporting.
• Track and manage any excess payments or adjustments to be made in future invoices.
• Update ERP systems with verified invoice details as required.

Payment Processing Request:

• Prepare and submit accurate and timely payment processing requests to the Head Office (HO) team.
• Attach all necessary supporting documents, including verified invoices, POs, and approvals.
• Follow up with the HO team to ensure timely processing of payments.
• Communicate with vendors regarding payment status and any required clarifications.

Petty Cash Handling:

• Manage and disburse petty cash in accordance with company policies.
• Maintain accurate records of all petty cash transactions.
• Reconcile petty cash balances regularly.
• Request replenishment of petty cash as needed.

Credit and Debit Note Making:

• Prepare and issue credit notes for returns, allowances, or other adjustments.
• Prepare and issue debit notes for additional charges or corrections.
• Ensure proper documentation and authorization for all credit and debit notes.
• Maintain records of all credit and debit notes issued.

Vendor and Customer Ledger Reconciliation:

• Reconcile vendor statements and accounts payable ledger to ensure accuracy.
• Reconcile customer statements and accounts receivable ledger to ensure accuracy.
• Investigate and resolve discrepancies in vendor and customer accounts.
• Maintain accurate and up-to-date vendor and customer ledgers.

Purchase Order (PO) Creations:

• Create Purchase Orders (POs) based on approved requisitions and company procurement policies.
• Ensure all necessary details, including vendor information, item descriptions, quantities, prices, and delivery terms, are accurately included in the PO.
• Obtain necessary approvals for POs before issuing them to vendors.
• Maintain a systematic record of all created POs.

Asset Record Maintenance and SAP Booking:

• Maintain accurate and up-to-to-date records of all factory assets and disposal.
• Ensure proper physical verification of assets periodically.
• Reconcile asset records with the general ledger and SAP reports.

Qualifications:

• Bachelor’s in Accounting, Finance, or related field with minimum 2 years of experience
• Strong attention to detail and accuracy.
• Excellent organizational and record-keeping skills.
• Ability to communicate effectively with internal and external stakeholders.
• Proficiency in accounting software and MS Office Suite, especially Excel.
• Knowledge of GST regulations is preferred.
• Experience with SAP accounting modules is highly desirable