Job Type: Full Time Designation: Finance Executive Location: Coimbatore Working Hours: 9 am to 6 pm (Mon-Sat) About Us Mahina- a unit of Eicher Goodearth Pvt Ltd, is a women-led brand redefining intimate care with innovative and sustainable solutions We're on a mission to transform the way one experiences menstruation by providing innovative, eco-friendly solutions that are good for us and the planet. Visit our website www.mahina.co to learn more about our mission, products, and values. About the Role We are looking for a detail-oriented and experienced candidate who will be responsible for managing end-to-end accounting operations including invoice verification, payment processing, ledger reconciliation, and statutory compliance. This role demands strong organizational skills, accuracy, and the ability to work collaboratively across departments. A sound understanding of GST and TDS compliance, proficiency in ERP systems like SAP, and strong communication skills are essential for this role. Key Responsibilities: Invoice Verification: Verify all incoming invoices for accuracy, completeness, and adherence to company policies and purchase orders. Match invoices with corresponding purchase orders (POs), goods receipt notes (GRN), and other supporting documents. Confirm quantities, unit prices, and total amounts match approved documentation. Identify and resolve discrepancies with vendors and internal teams (e.g., Merchandising, Sourcing). Ensure correct GST rates are applied to invoices. Review and verify payment terms. Record Maintenance: Maintain a systematic and organized record-keeping system for all invoices, payment requests, and related financial documents. Ensure all records are easily retrievable for audits and financial reporting. Track and manage any excess payments or adjustments to be made in future invoices. Update ERP systems with verified invoice details as required. Payment Processing Request: Prepare and submit accurate and timely payment processing requests to the Head Office (HO) team. Attach all necessary supporting documents, including verified invoices, POs, and approvals. Follow up with the HO team to ensure timely processing of payments. Communicate with vendors regarding payment status and any required clarifications. Petty Cash Handling: Manage and disburse petty cash in accordance with company policies. Maintain accurate records of all petty cash transactions. Reconcile petty cash balances regularly. Request replenishment of petty cash as needed. Credit and Debit Note Making: Prepare and issue credit notes for returns, allowances, or other adjustments. Prepare and issue debit notes for additional charges or corrections. Ensure proper documentation and authorization for all credit and debit notes. Maintain records of all credit and debit notes issued. Vendor and Customer Ledger Reconciliation: Reconcile vendor statements and accounts payable ledger to ensure accuracy. Reconcile customer statements and accounts receivable ledger to ensure accuracy. Investigate and resolve discrepancies in vendor and customer accounts. Maintain accurate and up-to-date vendor and customer ledgers. Purchase Order (PO) Creations: Create Purchase Orders (POs) based on approved requisitions and company procurement policies. Ensure all necessary details, including vendor information, item descriptions, quantities, prices, and delivery terms, are accurately included in the PO. Obtain necessary approvals for POs before issuing them to vendors. Maintain a systematic record of all created POs. Asset Record Maintenance and SAP Booking: Maintain accurate and up-to-to-date records of all factory assets and disposal. Ensure proper physical verification of assets periodically. Reconcile asset records with the general ledger and SAP reports. Qualifications: Bachelor’s in Accounting, Finance, or related field with minimum 2 years of experience Strong attention to detail and accuracy. Excellent organizational and record-keeping skills. Ability to communicate effectively with internal and external stakeholders. Proficiency in accounting software and MS Office Suite, especially Excel. Knowledge of GST regulations is preferred. Experience with SAP accounting modules is highly desirable