Finance Executive

House of Shipping provides business consultancy and advisory services for Shipping & Logistics companies. House of Shipping's commitment to their customers begins with developing an understanding of their business fundamentals.

Currently House of Shipping is recruiting for a Finance Executive to join our team.

Job Purpose:

A person will be responsible for supporting daily financial operations, including invoicing, accounts payable/receivable, reconciliations, and reporting. Ensures accurate financial data management, compliance with maritime accounting standards, and smooth coordination between internal teams and external stakeholders like customers, Agencies, and Principle office.

Main tasks and responsibilities

• Reconcile Agency SOA, general ledger accounts and resolve discrepancies
• Process and monitor accounts receivable and payable related to shipping operations (freight charges, demurrage, detention, port handling, etc.)
• Coordinate with operations, customer service, and logistics teams for billing accuracy and documentation
• Manage Invoice processing, AP Team and ensure timely and accurate processing of payments.
• Prepare and issue customer invoices, credit notes, and debit notes as per agreed service terms
• Perform bank reconciliations and monitor cash flow for shipping transactions
• Support month-end and year-end closing processes
• Ensure compliance with internal controls, financial policies, and international shipping regulations
• Liaise with auditors and external parties for financial and compliance audits
• Managing mailboxes and agency queries with timely action them along with the resolution.
• Quarterly and year-end consolidation and accurate closing and financial audit.
• Prepare, review, and analyze financial statements to ensure accuracy, completeness, and compliance with accounting standards.
• Collaborate with external auditors to ensure accurate, timely year-end closing and financial reporting.
• Ensure all invoices received during the month are entered into accounting system.
• Monthly Books on-time closures
• Maintain records of vessel expenses, container costs, terminal charges, and third-party vendor payments
• Facilitating problem-solving and conflict resolution.
• Prepare financial reports for weekly/monthly circulation
• SAP postings – Other cost booking
• Support in Preparation of Process Documentations, Flow Charts and RACI’s

Background and experience:

• 3 to 5 years of relevant experience in finance/accounting, preferably in logistics, shipping, or maritime industry
• Knowledge of shipping documentation (BL, DO, invoices) and charges (freight, THC, demurrage, etc.).
• Proficiency in accounting software (SAP, Tally, or similar ERP systems)