Facilities Operations Manager

Company:

About Beyond Offices

Beyond Offices is redefining the modern workspace. We create dynamic, technology-enabled, and

people-centric environments that foster productivity, collaboration, and innovation. We go beyond

just providing a desk; we curate an experience that empowers our clients and their teams to do their

best work. Our facilities are the backbone of this experience, and we are looking for a passionate

and meticulous Facility Manager to uphold our high standards and ensure our spaces are

exceptional.

Position Overview

The Facility Manager is the cornerstone of the Beyond Offices experience, responsible for the

operational excellence and pristine condition of our properties. You will oversee all aspects of

building management, from strategic planning and financial oversight to day-to-day operations and

maintenance. The ideal candidate is a proactive problem-solver with a strong background in facility

management, a keen eye for detail, and a commitment to ensuring a safe, secure, and welcoming

environment for all our members and staff.

Key Responsibilities

1. Operations & Maintenance:

• Manage and oversee the daily operations of the facility, including building systems such as

HVAC, plumbing, electrical, and fire safety.

• Develop and implement a comprehensive preventive maintenance program for all equipment

and infrastructure to minimize downtime and maximize lifespan.

• Conduct regular inspections of the premises to ensure all areas are well-maintained, clean,

and in compliance with company standards.

• Respond promptly to maintenance requests and emergencies, coordinating repairs with

vendors or an in-house team.

2. Vendor & Contract Management:

• Source, vet, and manage relationships with external vendors, including cleaning services,

security, landscaping, pest control, and specialized maintenance contractors.

• Negotiate contracts and service level agreements (SLAs) to ensure high-quality service at a

competitive cost.

• Monitor vendor performance to ensure contractual obligations are met and standards are

maintained.

3. Health, Safety & Compliance:

• Ensure the facility complies with all local, state, and national health, safety, and

environmental regulations.• Develop and implement emergency response plans, conduct fire drills, and manage all life-

safety systems.

• Maintain accurate records and documentation for regulatory compliance, inspections, and

permits.

• Champion a culture of safety throughout the facility.

4. Budget & Financial Management:

• Develop and manage the annual facility operations and capital expenditure budgets.

• Track expenses, process invoices, and prepare financial reports related to facility operations.

• Identify and implement cost-saving initiatives without compromising quality or safety.

5. Space Management & Projects:

• Optimize space utilization and manage office reconfigurations, relocations, and internal

moves.

• Collaborate with the design and construction teams on renovation projects, expansions, and

new site build-outs.

• Manage the inventory of furniture, fixtures, and equipment (FF&E).

6. Member & Employee Experience:

• Act as a key point of contact for facility-related inquiries and issues from our members and

staff.

• Proactively identify opportunities to enhance the workplace environment and overall user

experience.

• Ensure a seamless and positive experience from a facility perspective for all occupants.

Qualifications & Skills

Required:

• Bachelor's degree in Facility Management, Business Administration, Engineering, or a

related field.

• A minimum of 3-7 years of progressive experience in facility management, corporate real

estate, or a similar role.

• Strong working knowledge of building systems (HVAC, electrical, plumbing, life-safety)

and maintenance best practices.

• Proven experience in budget management, financial analysis, and contract negotiation.

• Excellent understanding of health and safety regulations (e.g., OSHA).

• Strong leadership and project management skills.• Proficient in Microsoft Office Suite and comfortable with facility management software

(CAFM/IWMS).

Preferred:

• Professional certification such as Certified Facility Manager (CFM), Facility Management

Professional (FMP), or similar.

• Experience in managing co-working spaces, high-tech campuses, or hospitality

environments.

• Experience with sustainable building practices and green certifications (e.g., LEED).

• Ability to work in a fast-paced, dynamic environment.

• Exceptional communication and interpersonal skills, with a customer-centric approach.

What We Offer

• A competitive salary and comprehensive benefits package.

• Opportunities for professional development and career growth.

• A vibrant, collaborative, and forward-thinking work culture.

• The chance to be a part of a company that is shaping the future of work.