Facilities Coordinator

Facilities Coordinator

Key Responsibilities:

Branch Upkeep and Maintenance

• Conduct

  regular visits

  to each branch to perform

  facility audits

  and ensure adherence to company standards.
• Proactively identify and address

  maintenance issues

  such as electrical, plumbing, HVAC, and civil works.
• Implement and manage

  preventive maintenance schedules

  for all critical branch equipment, including generators, air conditioners, and security systems.
• Maintain a detailed

  Fixed Asset Register

  for tracking furniture, fixtures, and equipment across all branches.

Infrastructure and Project Management

• Act as the

  primary point of contact

  for any new branch setup or renovation projects.
• Coordinate with

  architects, contractors

  , and

  interior designers

  to ensure new branch layouts meet company specifications and are completed within budget and timelines.
• Address and resolve any

  infrastructural emergencies

  or breakdowns with urgency.

Vendor and Landlord Management

• Develop and maintain a

  reliable network

  of vendors and contractors for various maintenance and repair services.
• Process and verify

  vendor invoices

  , ensuring they align with the work performed and agreed-upon terms.
• Serve as the

  liaison with landlords

  for all branch premises, handling lease agreement tracking, renewals, rent payments, and property-related concerns.

Budgeting and Cost Control

• Assist in the preparation of the

  annual operations and maintenance budget

  for the branch cluster.
• Track and report on

  maintenance and facility-related expenditures

  against the approved budget.
• Identify and implement

  cost-saving opportunities

  without compromising quality or security.
• Manage

  utility consumption

  (electricity, water) across all branches, optimizing for efficiency.

Compliance and Security

• Be the first point of contact for

  facility-related emergencies

  , ensuring minimal downtime during incidents (fire, flooding, power failure).
• Ensure branches are

  compliant

  with local

  municipal regulations, health, safety, and fire codes

  .
• Collaborate with the

  security team

  to ensure

  physical security infrastructure

  such as CCTV cameras, alarms, and strong room specifications meet high security standards.
• Maintain documentation related to

  licenses, permits

  , and regulatory compliance, ensuring timely renewals.

Reporting

• Prepare and submit

  regular MIS reports

  detailing facility operations, maintenance activities, vendor performance, compliance status, and budget utilization.

Preferred Candidate Profile

Educational Background:

• Bachelor of Commerce (

  B.Com

  ) or related field.

Experience:

• 3-6 years

  of multi-location

  facilities and administration

  experience, ideally in the

  BFSI sector

  (Banking, Financial Services, and Insurance).
• Experience in managing multiple branches and coordinating with vendors, contractors, and service providers.
  

Skills & Competencies:

• Strong

  organizational

  and

  problem-solving

  skills.
• Ability to prioritize tasks and manage

  multiple locations

  effectively.
• Strong

  vendor management

  and

  negotiation

  skills.
• Knowledge of

  facility management software

  and

  MS Office

  for reporting and tracking purposes.
• Good understanding of

  regulatory compliance

  related to facilities management.
• Ability to

  work under pressure

  and manage emergencies efficiently.