Executive_Admin & HR

Job Title:

Position Summary

Executive – Admin & HR

Key Responsibilities

1. Office Management & Administration

• Oversee facility security in line with corporate security policies, ensuring the safety of personnel and materials.
  
• Supervise housekeeping, gardening, and other administrative support services.
  
• Manage employee transportation and cab arrangements.
  
• Ensure smooth day-to-day facility operations and address infrastructure requirements.
  
• Handle vendor management — contract execution, performance tracking, and billing verification.
  

2. Travel Desk Management

• Manage travel logistics including flight/train/bus bookings, hotel reservations, and local vehicle arrangements.
  

3. Petty Cash Management & Budgeting

• Handle petty cash disbursements and maintain expense records.
  
• Prepare and monitor facility-related budgets and ensure cost control.
  

4. Staff Welfare & HR Support

• Support HR in organizing staff engagement activities, events, and welfare programs.
  
• Assist HR in administrative coordination for recruitment, onboarding, and other employee-related processes.
  

5. Coordination & Management

• Act as liaison between executives and internal/external stakeholders.
  
• Support senior management with meeting arrangements and appointments.
  
• Manage inventory of office supplies, pantry items, stationery, and mobile/network connections.
  
• Identify and onboard new vendors, maintaining up-to-date vendor databases.
  

6. Reports / MIS

• Prepare and maintain MIS reports related to cost, vendor billing, and facility management.
  
• Ensure systematic documentation and filing of administrative records.
  

7. Statutory Compliance

• Ensure timely remittance of statutory payments and adherence to labor laws.
  
• Manage legal and labor compliance through online compliance tools for the assigned location.
  

8. Additional Responsibilities

• Cost Optimization:

  Identify opportunities for operational cost savings and implement improvement strategies.

• Vendor Development & Contract Management:

  Establish strong vendor relationships, negotiate contracts, and monitor vendor performance to ensure quality and compliance with company standards.

Supervisory Responsibilities

Director HR / Lead HR

Qualifications

• Graduate in any discipline.
  
• Postgraduate qualification such as

  MBA (HR) / MHRM / MSW

  will be an added advantage.
• Minimum

  5 - 8 years

  of experience in

  Administration and HR operations

  within a corporate or manufacturing setup.

Required Skills

• Excellent written and verbal communication skills in English.
  
• Strong knowledge of administrative operations including budgeting and cost management.
  
• Effective collaboration across all organizational levels in a multicultural environment.
  
• Self-driven and process-oriented, with a focus on quality improvement.
  
• Strong interpersonal and teamwork skills, with the ability to step in and support peers proactively.
  
• Proficient in MS Office and documentation/reporting tools.
  

Physical Demands

• Occasional local travel may be required for vendor visits or administrative needs.