44 Executive Secretary Jobs - Page 2

Position: Executive Secretary Location: Chennai Roles & Responsibilities: Administrative Support: Manage and organize calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents, as assigned Screen calls, enquiries and requests and deal with them appropriately. Facilitate communication with other stakeholders, including customers, Senior Management and Board members. Office Management Oversee and ensure necessary upkeep of office. Implement and maintain office procedures and systems for effective recordkeeping and document management. Team Management Ensure and foster a collaborative and positive work environment. Events Coordination Coordinate for executing special projects and events, including meetings and conferences for Confidentiality and Compliance Handle sensitive and confidential information with discretion and professionalism. Ensure compliance with organizational policies, procedures, and relevant regulations. Educational Qualification Bachelors degree with 15+ years of experience - excellent communication and ability to work with CXO level stakeholders.

Job Description: Executive Secretary to HoD Position: Executive Secretary to HoD Reporting to: Head of the Department The role holder is responsible for providing secretarial assistance to the HoD for smooth functioning of the department. This includes managing calendar, handling visitors and phone calls, inter - departmental coordination, documentation and project-based work. Knowledge and hands on experience of Project Office work and preparing presentation for various management meetings is a must. 1. Executive Assistant / Secretarial services with 5+ years of work experience in administrative function 2. Should have strong English language skills 3. Proficient in MS-Office (Word, Excel, PowerPoint) 4. Project Office work and preparing presentation for various management meetings 5. Ensure effective Calendar management and mailbox of the HoD 6. Ensure effective reporting, documentation and filing 7. Provide support for various administrative tasks 8. Coordinate and interact with other departments, MBAG, visitors and external agencies for information, meetings, etc. effectively and handle visitors, phone calls, etc. 1. Ensure effective calendar management and mailbox of the HoD 2. Ensure effective reporting, documentation and filing 3. Coordinate and interact with other departments, MBAG, visitors and external agencies for information, meetings, etc. effectively and handle visitors, phone calls, etc. 4. Provide support for various administrative tasks 5. Project Office work preparing presentation for various management meetings. 6. Maintaining confidentiality of the office is a must.

Strategic Support Business Planning & Development Manage CEO's schedule, travel arrangements, and logistics Coordinate meetings, conferences, events Leadership Alignment & Support 6 days working Required Candidate profile # EA cum BA # Worked with Top Management # Excellent Oral & Written communication skills # Personal assistance # Strategic Support

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements # Submit expenses & weekly reports. Required Candidate profile #Experience to worked with Top Management. #Excellent Oral & Written communication skills if interested, share your cv on sangeeta@stenohouse.com

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements # Submit expenses & weekly reports. Required Candidate profile #Male/ Female can apply, Experience to worked with Top Management. #Excellent Oral & Written communication skills if interested, share your cv on sangeeta@stenohouse.com

Handle EXECUTIVE ASSISTANCE, ADMINISTRATIVE SUPPORT, EVENT COORDINATION, LIAISON for MD Manager CALENDERS, APPOINTMENTS, TRAVEL ARRANGEMENTS, MEETING SCHEDULES etc Draft & edit PROFESSIONAL CORRESPONDENCE, REPORTS & PRESENTATIONS Maintain FILINGS Required Candidate profile Any UG/PG 1+yrs exp as EA/PA to Director/CEO level Strong MIS, Data Analytics, English Communication, MS Office, Social Media, Negotiation, Diplomatic skills must Work @ PERUNGUDI Call@ 9094239152 Perks and benefits Excellent Perks. Call Mr. Prem @ 9094239152 now

We are hiring Executive Secretary to MD for our client who is a Group of Companies with industries in nearly 10+ different Domains. Looking for an experienced consultant with less than 30 days' notice to join. salary is not a bar for the right candidate. Candidate must know Kannada language. Share your cv immediately to mail ID - sunil@poiesisintel.com Please find the detailed JD below. Key Responsibilities: Manage and maintain the MDs schedule, appointments, and travel arrangements. Handle confidential documents ensuring they remain secure. Screen and direct phone calls/emails; respond when appropriate. Draft, review, and edit correspondence, reports, and presentations. Coordinate meetings, including agenda preparation, minutes recording, and follow-ups. Liaise with internal departments, external stakeholders, and senior leadership on behalf of the MD. Conduct research and prepare briefing materials for meetings and presentations. Organize and maintain files and records, ensuring confidentiality. Assist in project coordination and tracking of deliverables Adding to this, Graduate degree is must. Certificate in Secretarial is added advantage. Age must be 45+ and experience must be 20+ Only Bangalore based candidate

- Assist in Day to Day HR and Business Operations - Manage Client POC , Co-Ordination and Follow up - Candidates from HR / Recruitment industry Preferred - Call / whatsapp 8389837143 Required Candidate profile - Female Candidates with Modern outlook - 2-5 Years of Relevant Experience - Excellent Communication Skills in English Call / whatsapp 8389837143

-Administrative & secretarial support -Calendar Management, Meetings & conference Arrangements - Strong Follow ups, coordinate with MD - Internet, Excel Speak Telugu kindly mail your Resume to adducoindia@gmail.com Required Candidate profile Female Candidate Any Graduate Location: Alwarpet, Valasaravakkam, Jafferkhanpet Good Communication- Oral and Written Good in Ms Office Gokuladevi 8668041213 kindly reach us at adducoindia@gmail.com

RPG Group Job Responsibilities- Administrative Support: Manage and maintain the MD s schedule, including appointments, meetings, and travel arrangements. Prepare meeting agendas, take minutes, and follow up on action items. Handle confidential and sensitive information with discretion. Draft, format, and proofread emails, reports, and other documents on behalf of the MD. Communication and Liaison: Act as the first point of contact for the MD screening calls, emails, and visitors. Liaise with internal departments and external stakeholders on behalf of the MD. Ensure timely and effective communication between the MD and company staff. Document Management: Maintain organized filing systems (digital and physical) for key documents and records. Track incoming and outgoing correspondence and ensure timely responses. Travel and Event Coordination: Arrange domestic and international travel, including flights, accommodations, and itineraries. Assist in the planning and coordination of meetings, conferences, and corporate events. Office Management Support: Monitor office supplies and liaise with procurement if required. Support special projects, presentations, and reports as assigned by the MD. Qualification - Any Graduate Technical - Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of office equipment and CRM tools is a plus Behavioral - Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Professional demeanour, with discretion and confidentiality. High level of attention to detail and accuracy. Ability to work independently and under pressure.

The Executive Secretary will provide support to the General Manager in the Executive Office. The role s core duties include secretarial services, coordinating activities in the Executive Office, assisting other Executive Assistants and Secretaries when required. This role oversees all administrative functions including proper distribution of internal and external mail, independent correspondence and an up to date registry system to maintain an efficient and effective Executive Office. What will I be doing? As the Executive Secretary, you will be responsible for performing the following tasks to the highest standards: Arrange appointments and meetings for the General Manager, record them in the calendar / diary and ensure the General Manager has the appropriate documentation for each appointment. Attend meetings such as Department Head Meeting, Executive Committee Meeting and any others when requested and take minutes of attended meetings. Receive visitors and guests on behalf of the General Manager and in his / her absence, answer questions and concerns and follow through resolutions. Arrange room and restaurant reservations for VIP guests / personnel if requested. Arrange and coordinate the General Managers schedule and remind him / her in time. Assist the General Manager in compiling guest data to be used for service quality improvement. Assess priorities of work and, wherever possible, assist in organizing the General Manager s priorities. Answer telephone calls in the Executive Office as and when required. Assist the General Manager to deal with hotel related official documents, such as owners report, thank you letters, complaint letters and other business documents. File and record all business documents as required. Check documents submitted by departments and record when use the stamp. Assist with translations, verbal and written. Maintain strictest confidentiality at all times on all matters. Demonstrate essential overall knowledge of the organization. Understand the responsibilities of other sections and departments and cooperate with them. Adhere to the hotel s security and emergency policies and procedures. Demonstrate professional attitude and behavior at all times. Prepare and maintain files, reports, letters, memorandums and other relevant business documentation. Ensure all reporting and servicing deadlines are met on a timely basis. Maintain an accurate tracking system for prompt handling of issues concerned. Order and maintain office supplies. Abide by the team member handbook, hotel policies and procedures, hotel code of conduct. Maintain personal presentation to hotel standards. The Management reserves the right to change / extend this job description if necessary, at any point of time during her / his employment. Carry out any other reasonable duties and responsibilities as assigned. What are we looking for? An Executive Secretary serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill thi

Take notes and prepare minutes of board meeting and other meetings Respond to professional websites like LinkedIn and social media Accounts. Handling customers Draft mails independently and reply to mails Answering phone calls, taking messages Required Candidate profile Good communication, customer service and relationship-building skills Team-working skills Organisation and time mgmt skills Attention to detail Negotiation skills Assertiveness Flexibility Diplomacy

Role & responsibilities Manage emails, answer phone calls, and respond to inquiries in a timely and professional manner. Serve as a liaison between team members, clients, and external partners. Coordinate and manage calendars, schedule appointments, meetings, and conference calls. Ensure all parties are informed and prepared for engagements. Create and maintain digital and physical files, ensuring accurate organization and easy retrieval of important documents. Assist in preparing reports, presentations, and other documentation as needed Input and manage data in various systems and platforms including Oracle iExpense and the Newmark Revenue Management System. Maintain accuracy and attention to detail while entering and updating information. Conduct online research to gather information, data, or resources as required by team members. Summarize findings and present them in a clear and concise manner. Assist in task prioritization and follow-up, ensuring that projects and assignments are completed within designated deadlines. Coordinate virtual meetings, set up video conferencing platforms, manage attendance, and provide technical support as needed. Assist in making travel arrangements, including flight bookings, hotel reservations, and transportation coordination. Provide general administrative support to brokers and managers, including handling expense reports, processing invoices, and managing basic property marketing functions Availability to work in US time zones. Perks and benefits 2 Way cab

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements. # Submit expenses & weekly reports. Required Candidate profile # Only Graduates can apply. # Excellent Oral & Written communication skills Please share resume at roma@stenohouse.com or WhatsApp at 9871176333

Responsible for managing the CEO's calendar including scheduling / organizing all types of meetings including client meetings, executive team meetings, board meetings etc This includes finding a time that works for all parties, prepping the CEO for the meeting, minuting the meetings, sending out recaps and next step action items to attendees and following up on the same for completion as per committed timelinesResponsible for monitoring inbox, drafting email correspondence and responding on behalf of the CEO Also responsible for highlighting emails that may require the CEO's immediate action / importanceResponsible for preparing, drafting, proofreading and executing accurate business correspondence (both internal and external) on behalf of the CEO using excellent communication skills An example of an internal communication scenario would be sending out a company-wide update introducing a new initiative An example of an external communication would be responding to or reaching out to a client on behalf of the CEO Tracking timelines and deliverables and ensuring accomplishment of the same involving multiple stakeholders Responsible for helping the CEO in specific proposals / projects by undertaking research where required and presenting the same in the required form Preparing reports / presentations for the CEO Responsible for proofreading documents shared with the CEOs office before submission to the CEO for further action Responsible for planning, booking and coordinating travel arrangements for the CEO and problem solving any issues that may arise Responsible for handling expense management details for the CEO Responsible for event planning including team building, conferences, client events etc Responsible for handling / coordinating any personal requirements for the CEO Candidate Profile Excellent organizational skills and ability to maintain an orderly system so as to be able to multitask yet stick to schedules, not miss deadlines, lose track of important details etc Time management is essential - the ability to multitask, take interruptions in stride, stay focussed and prioritize effectively Excellent verbal and written communication skills are paramount and he / she must know how to speak / write professionally to executives, business partners and clients Impeccable attention to detail to ensure that there no are errors in his / her tasks Proficiency in office productivity suites (MS Office 365 / Google Apps), ability to design and edit presentations and materials Ability to conduct research and present data in a succinct and well-written manner Ability to maintain a high level of integrity and discretion in handling confidential / personal information High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff etc

Strategic Support Business Planning & Development Manage CEO's schedule, travel arrangements, and logistics Coordinate meetings, conferences, events Leadership Alignment & Support 6 days working Required Candidate profile # EA cum BA # Worked with Top Management # Excellent Oral & Written communication skills # Personal assistance # Strategic Support Wtsapp @ 9810988754/ kanika@stenohouse.com

Education: LLM/ LLB in Any Specialization, M.Tech. In Any Specialization, CA, C.S (Qualified Company Secretary), MBA/PGDM in Any Specialization. Experience: 10Years + To monitor tasks delegated by Top Management to ensure that the task is achieved to agreed deadlines. Coordinating Cross Functional teams to ensure project deliverables External & Internal interface on behalf of Top Management Helping in business presentations. Assist the Top Management with inputs and data required for making strategic decisions. Proficient in MS Word Power Point and Excel. A motivated self-starter with strong interpersonal skills. Excellent Written, Oral Communication Skills and Analytical skills. Should have good sense of time management, planning & organizing, judgement and analysis. High On Integrity & confidentiality Strong Communication Skills Preferred candidate profile: The profile requires close working with the Top Management along with respective business heads in order to achieve strategic objectives. The profile requires multi-tasking, ability to conceptualize, implement new processes, create - update - follow up, attention to detail, working under stringent deadlines and aggregating and interpreting data. The profile provides exposure to diverse challenges facing the Senior Management.

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements # Submit expenses & weekly reports Required Candidate profile # Graduate. Male candidate can apply. # Worked with Top Management. # Excellent Oral & Written communication skills Please share resume at roma@stenohouse.com or whatsapp at 9871176333

Executive Secretary to Managing Director for MNC, We are looking for local (Erstwhile Anantapur District ) who has some experience in any area like Administration, Secretarial activities, sales can apply Please call us @ 73053 25599 Or email your CV to jagannaath@kamms.net Position Name: Executive Secretary Job Type: Permanent/Full Time Job Location: Near Penuknda (90 km from Bangalore air port) Qualification: Any Graduation Job Summary: The Executive Secretary will provide high-level administrative support to the Managing Director and other senior staff. Duties/Responsibilities: Provides high-level administrative support and assistance to the Managing Director and/or other assigned leadership staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Performs additional duties as assigned by executives. Performs other related duties as assigned. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type minimum of 40 words per minute. Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. Education and Experience: High school diploma required; Bachelors degree in Business Administration or related field preferred. At least four years of related experience required.