Administration Assistant

You will be responsible for supporting the General Manager by coordinating high-level meetings internally and externally. You will assist in tracking work projects, delegating work assignments, and ensuring smooth operations. Follow-up procedures will be initiated by you to ensure completion of projects and tasks, including coordinating activities, tracking information, and managing pending issues effectively. As the first point of contact between managers and internal/external clients, you will handle phone calls and other communication methods. Maintaining databases, filing systems, and monthly reports will be part of your responsibilities. Additionally, you will manage the administration store inventory in coordination with HR, maintain indent records for approval, and prepare cash vouchers while maintaining data in Excel for budget preparation. Developing, maintaining, and managing organized filing systems, ordering supplies, and processing purchase requisitions will also be part of your duties. You may also be required to take and transcribe dictation, summary notes, and verbatim notes and present information clearly and concisely. The ideal candidate should have prior experience in an administrative assistant, Executive Secretary, or office assistant role. It is essential to follow established processes, be proficient in software suites like Microsoft Office (Outlook, Word, Excel, and PowerPoint), and have the ability to multitask and prioritize workload. Experience in creating and maintaining office management systems and procedures would be an advantage.,