17 Administrative Assistant Jobs

We're Hiring: Administrative Coordinator / Executive Assistant Location: [ Noida / Hyderabad / Bangalore ] Experience: 2 - 4 years Were looking for a proactive and detail-oriented Admin Coordinator / EA Key Responsibilities: Manage calendars, seating plans, onboarding/offboarding, and equipment logistics Organize and support Teams events and meetings Collaborate across teams for consistent admin support Ensure compliance with internal admin policies Anticipate needs and provide timely follow-through Requirements: 2–4 years in an admin or EA role Strong communication & calendar management skills Experience managing Microsoft Teams events Highly organized and adaptable Apply now to join a dynamic, fast-paced team! Share your cv at "vaishnavi.s@twsol.com"

Overview: The Administrative Assistant to the Marketing team will provide auxiliary support for the day-to-day needs of our growing Marketing team. This role requires a person who is highly resourceful and detail oriented to manage day-to-day tasks effectively and efficiently in a fastpaced environment. Areas of Support : • Scheduling: Provide calendar support as directed, including updating existing meetings and coordinating schedules in Outlook for future meetings with consideration for timelines and competing priorities • Meeting Planning: Partner with and assist the Marketing team Executive Assistants in preparing for various team meetings and initiatives through research efforts, drafting meeting communications and materials (presentations, documents, recordings, polls, printing, shipping, etc.); partner with administrative professionals across Zelis to help coordinate meetings in offices • Concur Travel Booking: Process Concur reservations as directed • Team Recognition: Send team birthday and anniversary announcements via the Marketing Team Social Space Viva Engage page according to Workday reports, Assist with employee gifting • Finance Reconciliation: Create, audit, and submit Workday expense reports for Marketing team leadership as directed; assist in processing invoices, POs, and reconciling credit card charges as needed • Resource Sharing and Maintenance: Act as a resource to the Marketing team for internal processes and information sharing; update internal documents and SharePoint pages and access; process Workday approvals; process meeting recordings and materials as directed • Technology Support: Troubleshoot non-time sensitive IT issues following Zelis processes and procedures Professional Experience and Required Skills : • 2+ years of experience in an administrative support role with a US-based company • Expert knowledge of Microsoft Outlook, Word, Excel, and PowerPoint, including familiarity with Copilot • Excellent written and verbal communication skills • Highly organized and detail oriented; must be able to work in a paperless environment • Ability to quickly adapt to new technology and easily acquire new technical skills • Work discretely with confidential information • Must be proactive, accountable and have excellent judgement

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements. # Submit expenses & weekly reports. Required Candidate profile # Only Graduates can apply. # Excellent Oral & Written communication skills Please share resume at roma@stenohouse.com or WhatsApp at 9871176333

Role & responsibilities : Greet and welcome visitors, clients, and employees with a warm and professional demeanour. Manage incoming calls, emails, and correspondence, ensuring timely responses. Coordinate meeting room bookings and set up for meetings or events. Maintain a clean, organized, and presentable reception area and office spaces. Handle office supply inventory and place orders when needed. Support administrative tasks such as filing, record-keeping, and data entry. • Assist in travel bookings, scheduling, and other ad-hoc tasks as required. Collaborate with team members to ensure smooth day-to-day office operations. Preferred candidate profile : Minimum 4 years of experience in a receptionist, front office, or administrative role. Good communication skillsboth verbal and written. A positive attitude and ability to multitask in a fast-paced environment. Proficiency in Microsoft Office (Word, Excel, Outlook) and basic tech tools. Strong organizational and time-management skills. Friendly, approachable personality with a professional appearance If anyone interested please share your resume at Recruit4@tpchr.in

Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our management team. The successful candidate will be responsible for managing travel arrangements, corporate credit cards, corporate gifts, and other administrative tasks. Key Responsibilities: 1. Travel Arrangements: Book flights, hotels, and rental cars for management team members; ensure all travel arrangements are made in accordance to the management. 2. Credit Card Management: Manage 70+ corporate credit cards, including tracking expenses, reconciliations, and ensuring timely payments. 3. Corporate Gift Arrangements: Coordinate and arrange corporate gifts for clients, vendors, and employees, ensuring timely delivery and presentation. 4. Administrative Support: Provide administrative assistance to the management team, including preparing documents, reports, and presentations. 5. Calendar Management: Manage calendars for management team members, ensuring timely scheduling of meetings and appointments. Skills: Excellent communication, organizational, and time management skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and as part of a team. Strong attention to detail and problem-solving skills.

Proven experience as an Office Assistant, Administrative Assistant, or similar role. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills. Excellent verbal and written communication skills. Ability to handle multiple tasks efficiently and work under minimal supervision. A proactive and positive attitude with a problem-solving mindset. Responsibilities Manage and maintain office files, records, and documents. Handle incoming and outgoing correspondence, including emails, calls, and courier services. Assist in scheduling meetings, appointments, and maintaining office calendars. Support the team with data entry, documentation, and report preparation. Monitor and maintain office supplies inventory, placing orders as needed. Coordinate with vendors, suppliers, and service providers. Perform basic bookkeeping tasks and assist with invoice processing. Ensure cleanliness and organization of office space. Provide general support to visitors and assist staff as required. Manage email communications and correspondence efficiently. Assist in team coordination and workflow management.

Role & responsibilities Completes a broad variety of administrative tasks for the Regional President including managing a calendar of appointments, completing reports and presentations. Drafting written communication to be given to external stakeholders. Communicates directly, and on behalf of the Regional President, with internal as well as external stakeholders. Support to Regional President in Budgeting, Board meetings, and reviews. Assists in coordinating the agenda of senior management team meetings and off-sites, and all- staff meetings. Arrangement of business travel, prepare itineraries for the Regional President Processing Expense reports of the Regional President. Co-ordination in event organization High level support in MarCom activities coordinating certain MarCom efforts across 3 KC in the APAC region. Uphold a strict level of confidentiality. Prepares reports by collecting and analyzing information. Required education, experience, and knowledge Bachelor's degree with at least 10 to 15 years of experience in an executive assistant role from MNC company preferable from any manufacturing / Engineering industry. Excellent project management and coordination capability; detailed-oriented yet able to maintain a good overview of the entire project. Good command of English, spoken and written Digitally proficient (working with Microsoft office, publishing and graphical design tools, video editing, and content management systems) is an advantage Experience in and understanding of technologies and sustainability in an industrial company is a plus Curious and proactive, enjoy working independently while also being a strong team player with excellent stakeholder management and organizational skills and the ability to prioritize and deliver against tight deadlines Must be willing to travel to first 3 months: 2 weeks travel to Switzerland in 2025 to get to know the organization, processes and stakeholders. Note - Interested candidates can send the updated resume to Swati.Parpalliwar@oerlikon.com

Managing front office work. Handling EPABX System. Answer, screen and forward incoming phone calls. Greet and welcome guest as soon as they arrive at the office. Sending & receiving couriers and keep track on same courier. Handling back office operations, inter-office correspondence, confidential mails,Vouchers, Gate pass etc. Knowledge of back-office computer systems (ERP software) Basic accounting using Tally, ERP. Word, excel, internet work. Carry out administrative duties such as filing, typing, copying, scanning etc. Organize travel arrangements for senior managers, Book conference calls, rooms, taxis, taxis, hotels etc. Following up for maintaining utility services of the office. General office co-ordination. Keep updated records of office Stationery. Coordinating with staff and vendor. To keep a track on office boy and housekeeping. Note - Execpt 2nd Saturday All Saturdays Closed - Location - Andheri - East

Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our management team. The successful candidate will be responsible for managing travel arrangements, corporate credit cards, corporate gifts, and other administrative tasks. Key Responsibilities: 1. Travel Arrangements: Book flights, hotels, and rental cars for management team members; ensure all travel arrangements are made in accordance to the management. 2. Credit Card Management: Manage 70+ corporate credit cards, including tracking expenses, reconciliations, and ensuring timely payments. 3. Corporate Gift Arrangements: Coordinate and arrange corporate gifts for clients, vendors, and employees, ensuring timely delivery and presentation. 4. Administrative Support: Provide administrative assistance to the management team, including preparing documents, reports, and presentations. 5. Calendar Management: Manage calendars for management team members, ensuring timely scheduling of meetings and appointments. Skills: Excellent communication, organizational, and time management skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and as part of a team. Strong attention to detail and problem-solving skills.

Hello, Job Description Role: Administrative Assistant Location: Hyderabad Work from Office General shift Notice period: Immediate (10 - 15 days) 5 days working Good Knowledge on MS Tools ( Excel {V-look up and H-Look up}, PPT ) - 4+ Years of exp. Good Communication skills Calendar management: 4 + Years of exp. We are looking for individuals who have determination, flexibility, and initiative along with a high level of attention to detail and focus. We are seeking an experienced and enthusiastic Business Administrator to provide team support. If you thrive in a fast-paced dynamic work environment and are passionate about your role as a business support professional, this might be the role for you. The ideal candidate should be: Self -Driven. Accountable Reliable Growth Mindset Adaptability & works under pressure. Empathy & connecting with team. Responsibilities Duties include but are not limited to: Purchasing equipment, services and supplies, creating purchase orders and processing invoices. Acting as interim approver on team expense reports, ensuring coding accuracy. Planning, organizing off-sites and morale events. Cross collaborating, planning, and support including All Hands, morale events, and other group meetings as needed. Office set up and clean out for incoming and outgoing employees, interns, etc. Qualifications 4+ years experience in an administrative support role or equivalent Effective written and verbal communications skills Maintain the confidentiality of highly sensitive material with tact and professionalism Desire to take on big challenges and the ability to see the big picture as well as the details Ability to react with appropriate urgency to situations and requests Strong attention to detail with problem-solving and troubleshooting skills Strong cross-team collaboration and organizational skills Consistently demonstrate a can-do and customer service attitude Collaborate on planning and support of all-up events including All Hands, morale events and other events as needed. Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization Proficiency with Microsoft productivity software including, Word, Outlook, and Excel, as well as knowledge in internal applications including, HeadTrax, Teams, MSExpense2, MyOrder, MS Travel, MSS and iCIMS

Guest Relation Executive (GRE) I. Role (GRE) To welcome & Assist Customer on their arrival in Centre. Take down customers details and information. (Forms and official Templates to be filled). Confirm their purpose of visit and guide them accordingly (Test, Purchase, Service, Diagnosis, Consultation). Attending calls- Receiving, and responding, transferring calls to appropriate departments, providing full. information, and support to the caller. Maintaining walk inn register and admin registers. Preparation of database of Client contacts and updating. Filling papers/bills and important documents. Handling (Cash & A/c) Depositing Cash in Bank, maintain financial Register (D) Co coordinating with different Departments of the companies. Generating daily report and passing it to the Branch Manager (Stocks, Sales, Walk inn, Daily Expenses). Housekeeping of office. Supervising Office Assistant & House Keeping Staff. Coordinate for office events. (Interview Drive, Promotional activities, joining formalities, Send off, Birthdays). Supervise if the office equipments are working in order like fax m/c, printer, PABX system etc. Should have all the maintenance staff contact number Organized and in order. Vendor management for stationers, travel agents, courier agents, and all allied third-party service providers. To arrange for food and beverages for the senior management guests & dignitaries, on case-to-case basis, after seeking the appropriate approval. Maintains confidentiality at all time of the organization fiscal and personnel related information. II. Skill Set (GRE) Candidate must have good presentable personality. Must be flexible with working time. Candidate must have good knowledge of computers. Should Speak English, Telugu and Hindi Fluently. Should be a quick learner, multi-tasking ability. Graduation Preferred. Age 19 to 30 years

6+ years of experience, relevant work experience with calendar management, MIS, Travel arrangements, MOMs etc Shift Timings - US Shift Hybrid working model Transport provided

Reporting to: Process Operations Supervisor Job Description - The Administrative Assistant will be responsible for a blended job with the day to day processing of transactions for domestic and international accounts and finance related processes following different set of rules that vary among the countries. The positions require exceptional attention to detail and timely resolution with high level of accuracy. Processes related to Billing, Accounts Payable, Accounts Relievable, give brilliant opportunities to all the executives to showcase their talent and learn new things. As one of the worlds largest employers UPS Logistics as provided rewarding careers to its employees and is one of the most admired brand in the world. Employee Skill Requirement : Excellent written and verbal communication skills. Excellent interpersonal skills. Analytical and problem solving skills. Must possess advanced reasoning and research skills. Decision making skills. Excellent typing speed for data entry. Must be customer focused. Good typing speed. Prerequisites : Graduate/ Post graduate in any discipline. Finance & Accounting (preferred) Eye for detail and should meet stiff deadlines. Have an excellent attendance track record. Self-Driven. Influence and Persuasion. Strong Customer Orientation, understanding customer services issues. Knowledge of MS office. Educational Qualification - B.Com, M.Com, MBA (Finance), PGDBM

Role & responsibilities Provide executive assistance to multiple high-level leaders for US/UK Clients only. Plan, book, and confirm travel arrangements. Anticipate, prioritize and prepare leaders for travel, meetings and presentations. Assist in planning and coordinating large company events, including our Corporate Trip. Assist leaders in ensuring all deliverables are being coordinated internally and that deadlines are being met. Screen phone calls, email communications, and manage meetings and appointments in accordance with company policies and procedures. Prepare correspondence on behalf of executives and at their discretion. Routes and resolves information requests. Organize and complete periodic expense reports and statistical reporting. Preferred candidate profile 2-4years of total experience, with 1-3 years working experience in a large, highly demanding service organization supporting leadership roles with US/UK Clients only. Proven success in coordinating and planning large company events. High level of agility in managing a large volume of tasks and competing priorities in an accurate and timely manner. Possess a high degree of confidentiality and discretion with sensitive company information. Ability to establish collaborative relationships and maintain a rapport with executive management as well as assist a wide range of team members in a variety of situations. Experience using Outlook, Word, and Excel. Perks and benefits Global Community: Network of global communities and collaborative culture helping you build technical and functional skills and capabilities. Cross-functional Technical Expertise: We serve US CPA firms on various tax returns related to Corporate, Partnership, Individual, Trusts, Gift forms. An opportunity to develop valuable industry-specific expertise. Operational Excellence: The scale of our capabilities, client engagements and the unique way we operate and deliver value will give you the opportunity to deepen your existing skills even as you learn the latest changes in US Taxation. Work-life balance Complete ownership of tax returns Competitive salary and benefits package, including health insurance, retirement benefits, and paid time off. Chance to work with a team of talented and passionate individuals who are committed to delivering high-quality work to our clients.

Role & responsibilities : Greet and welcome visitors, clients, and employees with a warm and professional demeanour. Manage incoming calls, emails, and correspondence, ensuring timely responses. Coordinate meeting room bookings and set up for meetings or events. Maintain a clean, organized, and presentable reception area and office spaces. Handle office supply inventory and place orders when needed. Support administrative tasks such as filing, record-keeping, and data entry. • Assist in travel bookings, scheduling, and other ad-hoc tasks as required. Collaborate with team members to ensure smooth day-to-day office operations. Preferred candidate profile : Minimum 4 years of experience in a receptionist, front office, or administrative role. Good communication skillsboth verbal and written. A positive attitude and ability to multitask in a fast-paced environment. Proficiency in Microsoft Office (Word, Excel, Outlook) and basic tech tools. Strong organizational and time-management skills. Friendly, approachable personality with a professional appearance

Calendar Management MOM Time sheet management Manage phone calls and correspondence (e-mail, letters, packages etc.) Manage agendas/travel arrangements/appointments etc. for the upper management Required Candidate profile Excellent communication skills. Must be a Graduate Must have atleast 5+ years of secretarial experience.

Greet and welcome visitors and clients in a professional and courteous manner. Office Supplies and Inventory Management. Assisting Staff and Management. Ensure timely payment and coordination with vendors to maintain smooth operations.nsure that company policies and procedures are followed in administrative tasks. Responsibilities: Guest Services: Greet visitors and clients in a professional, courteous, and friendly manner. Ascertain the purpose of their visit and direct them to the appropriate person or department. Answer phones, take messages, and forward them to the designated staff member. Manage the visitor log and issue visitor badges as required. Office Management: Maintain a clean, professional, and organized reception area. Manage office supplies and inventory, ensuring timely restocking. Order office supplies and equipment as needed. Administrative Support: Assist staff and management with various administrative tasks, such as photocopying, faxing, and document filing. Schedule appointments and meetings for staff members (if applicable). Ensure that company policies and procedures are followed in all administrative tasks. Vendor Management: Ensure timely payment and coordinate with vendors to maintain smooth operations. Maintain records of vendor deliveries and invoices.