38 Administrative Assistant Jobs

Role Overview: As a Sr. Administrative Assistant for our UK based client/company, you will be responsible for performing a variety of administrative and clerical tasks. Your duties will include providing support to managers and clients, as well as assisting in daily activities. Key Responsibilities: - Answer calls from clients, vendors, and the management team in the UK. - Organize and schedule appointments, engineers, and vendors. - Write and distribute email correspondence, memos, letters, and forms. - Assist in the preparation of regularly scheduled reports. - Develop and maintain a digital filing system. - Update and maintain office policies and procedures. - Maintain contact lists. - Act as the point of contact for existing and new clients. - Liaise with field engineers and senior administrative assistants to handle requests and queries from senior managers. Qualifications Required: - Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant. - Knowledge of office management systems and procedures. - Proficiency in MS Office is a must (MS Excel, Word, and PowerPoint, in particular). - Excellent time management skills and the ability to prioritize work. - Attention to detail and problem-solving skills. - Excellent written and verbal communication skills, including email drafting etiquettes. - Experience in using CRM. - Strong organizational skills with the ability to multi-task. - Bachelor's degree; additional qualifications as an administrative assistant or Secretary will be a plus (Electrical Background/Experience). Note: Benefits include service & product-related training, tea/coffee in-house, Saturday/Sunday off, and commuting support.,

As an Executive Assistant at Dishman Carbogen Amcis Limited, located at the Corporate Office in Gujarat, IN, you will play a crucial role in supporting the executive leadership team. Your responsibilities will include managing complex calendars, coordinating meetings, and handling travel arrangements for executives. You will also be responsible for preparing, reviewing, and maintaining confidential documents, reports, and presentations in alignment with industry compliance standards. In this role, you will act as the primary point of contact between executives and internal/external stakeholders, ensuring clear communication and timely follow-ups. Your attention to detail will be essential as you track key projects, deadlines, and deliverables to ensure timely execution. Additionally, you will play a key role in planning and coordinating corporate events, leadership meetings, and board presentations. This position requires a high level of organizational skills, discretion, and professionalism. The successful candidate will have experience in administrative support roles, proficiency in managing calendars and travel arrangements, and the ability to work effectively in a fast-paced environment. If you are a proactive and detail-oriented individual with excellent communication skills, this role may be a perfect fit for you.,

Were Hiring: Office Admin and Front Office Executive Location: No 840/12/2 Sugatta Village Hunasamaranahalli Post Jala Hobli, Bengaluru, Karnataka 562157 Job Type: Full-time and On-site About the Role: JAIN Group / JAIN (Deemed-to-be University) is looking for a proactive and detail-oriented Office Admin and Front Office Executive to support the smooth functioning of one of its constituent campuses. If youre a graduate with excellent communication skills and a knack for organization, this role is for you! Key Responsibilities: Manage day-to-day administrative and front office operations Greet and welcome visitors/clients in a professional and friendly manner. Answer, screen, and forward incoming phone calls promptly. Handle incoming and outgoing correspondence (emails, couriers, posts). Manage the reception area to ensure a clean and professional environment. Draft and format official communications (letters, circulars, reports, presentations) Schedule and manage appointments, meetings, and conference room bookings. Maintain student, staff, and institutional records Assist with administrative tasks such as filing, data entry, and maintaining office records Support academic processes such as admissions & examinations Coordinate with various departments to facilitate smooth communication. Maintain visitor records and issue visitor passes when required. Serve as the first point of contact for visitors, parents, and stakeholders Ensure organized documentation and filing systems (physical & digital) Handle inquiries and provide accurate information to visitors and staff. Support HR/Administration with travel arrangements, event coordination, and logistics. What Were Looking For Bachelors degree (preferred) or Diploma in Office Administration/Hotel Management/any relevant field. 3+ Years of experience in relevant field Proven experience as a Front Office Executive, Receptionist, or in a similar role. Strong communication & interpersonal skills Proficiency in MS Office and Excel tools Strong organizational and multitasking abilities. Organized, detail-oriented, and adaptable to dynamic campus needs Industry preferred form Educational / Hospitality Professional appearance and positive attitude. Ability to handle confidential information with discretion. How to Apply: Interested candidates can share their updated resume along with a brief cover note to priyasrihrinfo@gmail.com Thanks and regards, Priyasri K JAIN Group 9620500113

You will be responsible for providing assistant coverage for 2-4 Managing Directors and supporting their broader teams. This includes general administrative support like calendar management, coordinating travel arrangements, timely invoice submissions, visitor management, as well as various ad hoc projects and assignments as needed. The role demands the highest degree of integrity, professionalism, and discretion with the ability to handle sensitive and confidential information. You will provide administrative assistant coverage to 2-4 Managing Directors and support their broader teams across Bengaluru and Hyderabad. You will be in-office 5 days a week, providing back up coverage to other assistants when necessary. Occasionally, you may be required to provide extended hours coverage, including calendar coverage and periodically checking emails. You will schedule senior-level internal/external meetings, conference calls, and take care of related logistics, coordinating with stakeholders across all levels and multiple time zones. Additionally, you will be responsible for booking international travel for Managing Directors, processing expenses, providing assistant support to senior visitors, acting as the main point of contact for administrative queries for the region, providing team support, coordinating onboarding and provisioning of new hires and consultants, maintaining a strong understanding of firm policies, and handling additional assignments as per business requirements. To qualify for this role, you should have a minimum of 2 years of previous experience as an Administrative Assistant supporting senior management/managing director level, preferably within the financial services industry. Proficiency in Microsoft Office, including Outlook and Excel, excellent written and verbal communication skills, strong attention to detail, organization, efficiency, and motivation are required. You should also possess the ability to build and maintain strong working relationships, prioritize multiple projects, be a self-starter with excellent anticipation skills, problem-solving abilities, follow-up, and judgment. The role demands the highest degree of integrity, professionalism, and discretion to handle sensitive and confidential information effectively.,

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements. # Submit expenses & weekly reports. Required Candidate profile # Only Graduates can apply. # Excellent Oral & Written communication skills Please share resume at roma@stenohouse.com or WhatsApp at 9871176333

The expertise in designing custom WordPress and CMS websites at Website Design Company India places us among exceptional companies that exceed boundaries through innovative web design solutions, creating a positive impact for businesses. We combine technical proficiency with creativity to develop remarkable websites and eCommerce solutions for global enterprises. Our integration of top web design features, social media elements, and search engine optimization ensures that a site captivates both customers and search engines. Your website embodies the essence of your business, and we are dedicated to elevating its potential. Weblee Technologies is currently recruiting for various positions in its Human Resource department. The roles available range from Branch In charge, Project manager, HR manager, Administrative assistant, Receptionist, Business Development Manager, Sales Manager, Sales Executive, HR Coordinator, Project engineer, Process engineer, Front Desk Representative, Operations manager, to Office Coordinator. We are initiating significant projects in Staffing, web development, and telecom sectors. Interested candidates with qualifications ranging from Madhyamik pass, Higher Secondary, Graduates, and relevant degrees are encouraged to apply. Salaries offered range from Rs. 7000 to Rs. 30000, catering to both freshers and experienced individuals, irrespective of gender. Proficiency in English, Hindi, and Bengali is mandatory, with preference given to female applicants initially. Kindly bring your CV, documents, photos, and identification proofs for consideration. Weblee Technologies Contact Hours: 11 A.M - 2 P.M Contact Numbers: +91 (98830) (34134) +91 (96811) (19509) Address: DB-37 Shastri Bagan Deshbandhu Nagar Baguiati Joramandir(Branch) Kolkata 700059 Please note that all information provided will be treated confidentially in accordance with EEO guidelines.,

As an Accounts and Admin Executive at Techminds, you will play a crucial role in managing financial transactions, bookkeeping, and administrative operations. Your responsibilities will include reconciling bank statements, overseeing office supplies inventory, coordinating meetings and travel arrangements, as well as assisting with company events and special projects. To excel in this role, you should have 0-2 years of experience in a similar position and be familiar with accounting software such as Tally, QuickBooks, and the MS Office Suite, especially Excel. Strong organizational and time management skills, attention to detail, and excellent communication abilities are essential for success in this position. You should also be capable of prioritizing tasks and working independently to ensure the smooth functioning of the office and compliance with financial regulations. Joining Techminds offers you the opportunity to be part of a diverse workforce that values employee care and personal growth. We provide a comprehensive benefits package including full medical insurance, paid vacations, and direct deposits. Additionally, we support your professional development by offering fee reimbursement for Microsoft/Salesforce certifications and referral incentives for bringing in new clients or employees. If you are passionate about technology, thrive in a collaborative environment, and are looking for a rewarding career with opportunities for growth and advancement, Techminds is the place for you. Join us in Chennai or Vijayawada as a full-time Accounts and Admin Executive and be part of a culture that fosters success and continuous learning.,

Please read the entire content carefully before responding. Opportunity for Collaboration: HR Consulting Services with a Reputed Multinational Group Ref: NII//MHMX/32BE-JP-SP Note: If you are not the intended recipient, kindly disregard this message. Business Partnership Opportunity HR Consultancy Services [For upfront queries, please call between 4:00 PM and 9:00 PM IST on working days (Monday to Friday).] To be considered, kindly complete the attached questionnaire, as it is essential for eligibility and to receive the detailed proposal. Are You Interested in a Strategic Alliance Partnership with a Reputed Multinational Group We invite you to explore the possibility of becoming a Business Alliance Partner with Neugene, operating under our established brand for HR staffing solutions (Recruitment Services). The brief responsibilities and key terms are outlined at the end of this message. About Neugene: [Website: www.neugeneinc.com] Neugene is a globally recognized leader in HR consultancy, with over three decades of expertise and innovation. Our reputation is built on delivering strategic HR solutions to top-tier corporations worldwide, including many Fortune 500 companies. Currently, Neugene ranks among the top 20 HR service providers globally and has the largest network within India. Our vision is to expand our global footprint by establishing Business Alliance Partnerships across major locations domestically and internationally. If you possess an entrepreneurial spirit and are interested in a high-revenue potential, low-investment partnership, we encourage you to share your full profile and respond to the following questions: Application Questionnaire: Please answer clearly and point-wise to facilitate shortlisting: Personal Details: Full Name (with gender & age): _________ Highest Qualification: ___________ Total Industry Experience: _______________ Nationality: ______________ Financial Capacity: Do you have an investment capacity of approximately INR 180K to 780K _________ Infrastructure Readiness: Do you have arrangements for office infrastructure, such as a home office or commercial space, with necessary facilities (Computer, Phone, Internet) ____________ Decision-Making Skills: Can you demonstrate prompt decision-making (Please provide an example if possible): ____________________________________ Experience in Relevant Fields : Do you have exposure or experience in Human Resources, Marketing, Finance, Information Technology, or Engineering Please specify: ____________________ Understanding of the Business Model: a) Do you understand that this is a franchise partnership business opportunity in HR consultancy, not a direct job position _____________ b) If selected, can you execute the required documentation within 3-5 days ___________ Interview Availability: Would you be available for a telephonic or face-to-face interview Please specify your preference: __________ Operational Details: Preferred Location wherefrom you wish to operate remotely (complete address): ______________________________________________________________________________ Contact details ( phone, email): ___________________________________________ Main Email ID: ________________________________ Alternative Email ID (at least one): _____________________________ Supporting Documents: Please attach your latest and detailed CV/profile. Reference Code: ____________________ (as provided in the subject of this email) Upon receiving your complete profile and responses, we will share a comprehensive business proposal. Kindly ensure all questions are answered point-wise for faster processing. Responsibilities for Franchisee Partner Responsibilities under this partnership are explained in different categories below. Full details, schemes, and terms will be provided upon your positive response. Categories include: Category A: Sourcing job-vacancies from reputed organizations from India and overseas (globally), with access to our candidates global databank to find suitable candidates for sourced job-job-vacancies. Category B: Handling candidate screening, shortlisting, and coordinating interviews for the job-vacancies received from Neugene of its clients; you will have access to the candidates global databank will be available to you 24x7, to search the suitable candidates for the clients job-job-vacancies. Category H: Sourcing job-vacancies from reputed organizations in India and overseas (globally) and transferring the job-vacancies received from the reputed companies to Neugene. Neugene's Resource team will help in finding suitable candidates for those positions. (Technically, Category A is equal to Category B and H in terms of responsibilities.) Training & Support: Selected partners will receive thorough training (online or in-person) and access to our global candidate database, along with know-how to support your success in this business. Looking forward to your interest, trusting that you will provide complete and accurate responses. Needless to mention that incomplete responses to the questionnaire will not be entertained and it will be a waste of effort. Best regards, S. Kumar GM Client Relations Neugene International Inc. HR Consulting Division [Websites: www.neugeneinc.com | www.neugeneinternational.com] [HIDDEN TEXT] | [HIDDEN TEXT] Please avoid direct calls without prior appointment through WhatsApp message. For initial contact, please WhatsApp or SMS your full name and email with the subject: Regarding BAFP at +91 93131 37171. Personal visits or meetings, if desired, are strictly by prior appointment only. We reiterate that if you are not the intended recipient, kindly disregard this mail-message or unsubscribe.

As an Administrative Assistant for billing and delivery supervision, your main responsibility will be to schedule the delivery of delivery executives and oversee the delivery of food to customers. During busy periods, you may also be required to personally make deliveries to customers. The work timings for this role are between 6am to 9am and 4pm to 9:30pm, offering flexibility for both full-time and part-time positions, including opportunities for freshers. Benefits for this role include provided food, and the schedule consists of both evening and morning shifts. Proficiency in English is preferred for effective communication in this position. This role requires you to work in person at the designated location.,

You are looking for a detail-oriented and proactive Administrative Assistant to support clinical and client service operations. Act as a reliable point of contact for clients and internal teams, ensuring smooth scheduling, communication, and administrative processes. Key responsibilities include preparing and formatting clinical letters, acting as a PA for clients, supporting client-led courses, using Semble software, handling CPD-related tasks, maintaining accurate records, assisting with graphic design tasks, and performing general administrative duties. Requirements include prior experience as an Administrative Assistant/Virtual Assistant/PA, proficiency in Google Workspace and Zoom, familiarity with Semble or similar software, excellent communication skills, ability to multitask and work independently, attention to detail, organizational skills, and basic knowledge of graphic design tools. Work hours are UK shift hours, Monday to Friday (5 days) + 2 alternate Saturdays. Drop your CV at Navdhasharmna@zouma.ai. Full-time job type with health insurance and Provident Fund benefits. In-person work location. Application deadline: 22/08/2025. Expected start date: 25/08/2025.,

Executive Assistant to work directly with founder/CEO in a high-impact high-visibility role position is crucial to company success as you'll be working closely with our key decision-maker for the entire workday attending meetings managing priorities Required Candidate profile 3-6 years of experience Exceptional organizational and prioritization skills Strong communication and interpersonal abilities Fluency in English language

As an Office Coordinator at our organization based in Lucknow, UP, you will play a crucial role in managing day-to-day administrative tasks and ensuring the smooth operations of our office. Your attention to detail, proactive nature, and ability to handle multiple responsibilities in a fast-paced environment will be essential for success in this position. Your responsibilities will include managing office supplies, inventory, and equipment, coordinating schedules, meetings, and appointments, handling incoming calls, emails, and correspondence, maintaining office records, files, and documentation, supporting HR and management with administrative tasks, liaising with vendors, service providers, and clients, assisting in organizing company events and activities, and ensuring that the office environment is clean, safe, and welcoming. To excel in this role, you should have proven experience as an Office Coordinator, Administrative Assistant, or in a similar position. Strong organizational and multitasking abilities, excellent communication and interpersonal skills, proficiency in MS Office (Word, Excel, Outlook, PowerPoint), the ability to work both independently and as part of a team, a problem-solving attitude, and keen attention to detail are essential qualities we are looking for. Preferred qualifications include knowledge of office management systems and procedures, experience with basic accounting or bookkeeping, and familiarity with HR support functions. A Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience) is required. If you are looking for a competitive salary based on your experience and the opportunity to work in a dynamic and supportive environment, this full-time Office Coordinator position could be the perfect fit for you. The ability to work in person and proficiency in English are preferred for this role.,

As an administrative assistant, you will act as the primary contact and owner of coordinating tasks and administrative activities for the Managing Director. Your responsibilities will include managing calendars by scheduling meetings and appointments, handling global events such as Townhalls, OneIPB, Engage and Connect sessions, and online team engagement events. Additionally, you will be tasked with compiling and disseminating meeting documents, managing travel bookings and expense claims, tracking infrastructure and inventory for new joiners and leavers, opening IT support tickets, following up on support tickets, raising purchase orders for various items such as stationery, office equipment, licenses, and employee welfare items. You will also maintain email distribution lists, staff communications, and email broadcasts, as well as assist with seat planning and floor plan updates in database systems like dbMOVE. To excel in this role, you should have previous experience as an administrative assistant, preferably supporting senior stakeholders such as Managing Directors and Directors in onshore locations. A Bachelor's degree in Business Administration or an equivalent qualification/work experience is required. You should be a self-starter with strong analytical skills, excellent interpersonal and communication skills, and the ability to create presentations and reports. Strong organizational and planning skills are essential, along with proficiency in spreadsheets and basic database skills like data matching, data entry, and basic reporting. Knowledge of the banking and financial sectors is also beneficial. This is a full-time position with a day shift schedule and requires in-person work at the designated location. The application deadline for this position is 27/07/2025, and the expected start date is 04/08/2025.,

You will be responsible for assisting the management team with various administrative tasks and projects. This includes managing and coordinating administrative tasks across all office locations, submitting and reconciling expense reports, and communicating with service providers to negotiate contracts and ensure quality services. Additionally, you will be in charge of managing office supplies, equipment, and inventory, as well as addressing and resolving administrative issues promptly. You will also coordinate maintenance activities to ensure all facilities are in optimal condition and ensure that all office locations comply with health and safety regulations. To be successful in this role, you should have proven experience as an administrative assistant, executive assistant, or office admin assistant. It is preferred that you have GCC experience. Proficiency in MS Office is required, along with excellent time management skills and the ability to multitask and prioritize work. Attention to detail, problem-solving skills, strong written and verbal communication skills, and interpersonal skills are also essential. You should be able to work collaboratively, possess organizational and planning skills, and handle confidential information with discretion. This is a full-time position requiring a Bachelor's degree. The ideal candidate should have at least 4 years of administrative experience, be fluent in English, and be located in Navi Mumbai, Maharashtra. The work location is in person.,

We are looking for a Medical administrative assistant to organize our medical facilitys functions. You will support day-to-day operations by performing administrative tasks and ensuring high quality customer service for our patients. As a Medical administrative assistant, you will perform various tasks on a daily basis. So, you should be able to multitask and prioritize. We also expect you to handle sensitive information confidentially. If you are able to combine exceptional communication skills with an ability to perform behind the scenes tasks, we would like to meet you. Ultimately, you should be able to ensure our medical facilitys smooth operation by accurately completing administrative tasks in a timely manner. Responsibilities Interview patients for case histories prior to appointments Update and maintain patients health records Assist patients with initial paperwork Schedule and coordinate appointments Process insurance claims in compliance with law requirements Use medical software to support all transactions Manage receivable and payable accounts and maintain financial records Answer patients queries and ensure quality customer service Collaborate with doctors and nurses to help with medical examinations, schedule tests and order supplies Ensure compliance with procedures Keep up-to-date with changes in medical and insurance legislation

Role Overview: We are looking for a dynamic and proactive MBA Graduated to join as an Executive Assistant to the Admin Office . This role is pivotal in ensuring smooth coordination, communication, and day-to-day administrative support for the HOD. The ideal candidate should have strong interpersonal skills, the ability to multitask and a desire to learn in a fast-paced leadership environment. Key Responsibilities: 1. Executive Assistance & Calendar Management Manage and coordinate the HOD daily schedule, appointments, and meetings Assist with Organizing travel plans, itineraries, and accommodations Prepare meeting notes, follow-up action points, and maintain timely reminders 2. Cross Functional Coordination Act as the point of contact between the HOD and internal departments Liaise with external stakeholders, clients, and partners on the requirement Track deliverables and follow up on key tasks & set the update 3. Administration & Documentation Draft professional emails, letters, and reports as per the requirements Prepare PowerPoint presentations and Excel reports Maintain confidential files and structured documentation 4. Office Operations & Floor Management Support in planning meetings, visits, and company events Coordinate with support staff and departments for smooth office functioning 5. Business Analysis & Research Conduct market and industry research Assist in preparing business models, data analysis, and reporting Preferred candidate profile MBA (Freshers eligible) Specialization in Management preferred Excellent communication skills (spoken & written English) Strong coordination, time management, and organizational skills Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) The candidate should demonstrate a professional attitude, maintain confidentiality, and exhibit strong attention to detail.

Roles and Responsibilities Managing CXO office correspondence and phone calls. Maintaining calendars of CXO on multiple time-zones, phones and phone sheets, filtering and prioritizing income requests, email correspondence and travel with detailed itineraries. Manage and maintain the Executive Committee Leaders dynamic calendar, regular schedule and appointments. Coordinate and manage calendars, schedule meetings, appointments and travel arrangements. Draft and prepare correspondence reports, presentations, periodic dashboards and documents. Organizing events and conferences to provide administrative and logistical support. Reporting to senior management and performing secretarial and administrative duties, including taking minutes of meetings. Managing the timesheets and processing expenses. Custodian of all original agreements. Being the point of contact for any important visitors, organizing meeting rooms if required and making sure the C-suite is aware of their visit. Maintain office supplies inventory by checking stock to determine inventory level, Supplies management. Strong on Excel and making presentations.

Inclusive Hiring: This role is open to candidates with disabilities (PwD) only. We are committed to building an inclusive workplace. Role Summary: We are seeking a warm, professional, and organized individual to manage our front desk operations, travel desk, and general administration. The role involves welcoming guests, managing appointments, coordinating travel and logistics, and supporting daily office administration. Key Responsibilities: Reception & Front Desk: Greet and welcome visitors, clients, and employees in a professional manner Manage the front desk incoming calls, emails, couriers, and inquiries Maintain visitor logs, issue visitor passes, and ensure guest comfort Administration: Maintain office supplies inventory and coordinate procurement Coordinate with vendors for housekeeping, maintenance, and pantry services Assist HR/Admin team with event planning, meeting room setups, and internal communication Travel Desk: Manage domestic travel bookings (air, train, taxi, hotel reservations) Coordinate travel itineraries and approvals Handle travel reimbursements and documentation General Support: Manage courier dispatch/receipts and documentation Ensure cleanliness and functionality of reception and meeting areas Provide administrative support to internal teams as needed Candidate Profile: Graduate (preferred but not mandatory) Good verbal and written communication skills (English & Hindi) Basic computer knowledge (MS Office, email handling) Polite, presentable, and dependable Experience in admin/reception/travel desk preferred but freshers welcome Candidates with physical disabilities are encouraged to apply Workstation and accessibility support can be provided as per requirement

Maintain an organized filing system for documents & records. Handle emails, & other inquiries professionally & promptly. Maintain & manage database & ensure data is accurate & up-to-date. Assist in updating company policies. Proficient in MS Office.. Required Candidate profile Strong organizational skills and attention to detail. Ability to multitask and prioritize in a fast-paced environment. Strong interpersonal skills & ability to work with team. Plan & prepare reports..

You will be responsible for supporting the General Manager by coordinating high-level meetings internally and externally. You will assist in tracking work projects, delegating work assignments, and ensuring smooth operations. Follow-up procedures will be initiated by you to ensure completion of projects and tasks, including coordinating activities, tracking information, and managing pending issues effectively. As the first point of contact between managers and internal/external clients, you will handle phone calls and other communication methods. Maintaining databases, filing systems, and monthly reports will be part of your responsibilities. Additionally, you will manage the administration store inventory in coordination with HR, maintain indent records for approval, and prepare cash vouchers while maintaining data in Excel for budget preparation. Developing, maintaining, and managing organized filing systems, ordering supplies, and processing purchase requisitions will also be part of your duties. You may also be required to take and transcribe dictation, summary notes, and verbatim notes and present information clearly and concisely. The ideal candidate should have prior experience in an administrative assistant, Executive Secretary, or office assistant role. It is essential to follow established processes, be proficient in software suites like Microsoft Office (Outlook, Word, Excel, and PowerPoint), and have the ability to multitask and prioritize workload. Experience in creating and maintaining office management systems and procedures would be an advantage.,

Min 2+ yrs of exp in an Office Administration Front Desk or Administrative Assistant role preferably in a corporate environment Maintaining an organized & productive work environment supporting various department & enhancing overall office efficiency Required Candidate profile Manage the reception area greeting visitors Handle incoming and outgoing calls, emails & mails correspondence Maintain a professional & welcoming environment for all visitors and employees

As a Senior Administrative Assistant at Carelon, you will be responsible for providing day-to-day administrative and secretarial support to senior leaders and managers across Hyderabad, Bangalore, and Gurugram. Your role will involve managing calendars, scheduling meetings, handling telephone calls and visitors, preparing agendas and meeting minutes, and managing various administrative tasks efficiently. You will be tasked with booking conference rooms, coordinating travel arrangements (both local and global), preparing travel itineraries, handling expense reports, and ensuring prompt reimbursement for claims. Additionally, you will maintain organizational charts, prepare data analysis, and recommendations, and make sound judgments on a day-to-day basis to support the smooth functioning of the office. Your role will also include composing internal and external correspondences, maintaining filing systems, organizing files and papers, updating contact details, and supporting new joiners with logistics and other requisites. Effective communication and collaboration with internal and external stakeholders, scheduling meetings, events, and coordinating activities will be essential aspects of your responsibilities. To qualify for this position, you should hold a graduate degree in any stream with a minimum of 7 to 10 years of experience as an Administrative Assistant. You should have at least 7 years of relevant experience, including 5+ years in a similar role at a large multinational corporation or IT services firm. Strong written and oral communication skills, attention to detail, ability to handle multiple tasks simultaneously, and proficiency in Microsoft Office tools are essential requirements for this role. At Carelon, we offer a world of limitless opportunities to our associates, fostering an environment that promotes growth, well-being, and a sense of purpose and belonging. Our commitment to an inclusive culture and diversity empowers us to deliver exceptional results for our customers. We celebrate the diverse ways we work and provide reasonable accommodations to ensure equal opportunities for all individuals. If you are looking for a full-time position where you can utilize your administrative skills to support senior leaders and managers in a dynamic and innovative environment, we welcome you to join our team at Carelon and be a part of our inspiring culture of creativity, freedom, and continuous learning and development.,

Leading research and IT company requires Admiinistrative Manager - Noida( sector- 132) We are looking out for Administrative Manager for our client office in sector- 132 in Noida PFB the JD and details QUALIFICATION- GRADUATE THE KRA's are as follows- -Coordinate executive communications, including taking calls, responding to emails and interfacing with clients -Prepare internal and external corporate documents for team members and industry partners -Schedule meetings and appointments and manage travel itineraries -Arrange corporate events to take place outside of the work place, such as golf tournaments, fund-raising events and staff appreciation events -Maintain an organized filing system of paper and electronic documents -Uphold a strict level of confidentiality -Develop and sustain a level of professionalism among staff and clientele -Act as the point of contact among executives, employees, clients and other external partners -Manage information flow in a timely and accurate manner -Manage executives calendars and set up meetings -Make travel and accommodation arrangements -Rack daily expenses and prepare weekly, monthly or quarterly reports -Oversee the performance of other clerical staff KEY REQUIREMENTS FOR THSI ROLE. -Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management -Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software -Proficiency in collaboration and delegation of duties -Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities -Exceptional interpersonal skills -Friendly and professional demeanor If the position interests you and you find a fitment kindly share. career@megmaservices.co.in or contact Pranav- 7011354635 Also share the following details -current ctc n notice period -expected ctc -relevant experience as an EA -Open to work 6 days/week -open to work in Noida - Open to join immediately -Reason for leaving the current company

Hello Everyone, Please find the below Job description: Role: Administrative Assistant Exp: 4+ years NP: Immediate to 10 days Location: Hyderabad WFO 5 Days working General shift Key responsibilities: • Calendar Management • Arrange domestic and international travel • Ensuring awareness and compliance with administrative operations policies and procedures • Partner with support staff across the organization to ensure consistent experiences • Coordinate catering, venue selection, and logistics for internal events, off sites, morale events, team all hands meetings, and celebration events • Maintain relevant security groups and distribution lists • Procurement of office supplies and equipment for team and new hires • Headcount management and new employee onboarding • Manage expense and budget reports for team and manager • Space management and facilities requests • Other projects as requested by executive and business teams • Build and maintain good business relationships with partners and staff both internally and externally • Maintain a level of leadership and professionalism that exemplifies Microsofts values through Respect, Integrity, and Accountability • Consistently demonstrate a can-do customer service attitude Qualifications Minimum Qualifications: • Ability to work from office (located in Hyderabad, India) • Excellent customer service and strong written and verbal communication skills • Relationship building skills, business maturity, high degree of self-confidence • Ability to prioritize multiple projects and problem-solving skills and following through on issues in a timely manner Preferred Qualifications • Bachelors degree • Proficiency with Microsoft productivity software, including Word, Outlook, PowerPoint, Excel, and Teams meetings. Excellent skills in all aspects of planning, collaboration, communications, analytical capabilities and high level of attention to detail and proactive awareness. • Demonstrated skill of shifting approach in response to the demands of a changing situation • Ability to deal with ambiguity, navigate uncertain situations, and drive for clarity • Demonstrated strong capability in verbal and written communications skills • Positive and impactful personality to join a fast passed and productive team Interested Candidates can share their resume with " vaishnavi.s@twsol.com "

Hello Everyone, Please find the below Job description: Role: Administrative Assistant Exp: 4+ years NP: Immediate to 10 days Location: Bangalore, Karnataka WFO 5 Days working General shift Top 3 skills: Good Knowledge on MS Tools ( Excel {V-look up and H-Look up}, PPT ) • Good Communication skills • Admin Related Experience Level of experience with each: 4+ JOB DESCRIPTION 1. Administrative support to a 160+ member team 2. IT hardware management, distribution, and procurement 3. Raising purchase orders, budget tracking, and maintaining data sheets 4. Working with HR, recruiting, and finance tools 5. Seating/location management, internal movements 6. Organizing team goodies, morale events, off-sites, and executive visits 7. Collecting team data (T-shirt sizes, birthdays, contact info, etc.) 8. Collaborating with HR, Finance, Recruiting, and US counterparts 9. Executive support (travel bookings, expense reports, calendar management) Day to Day Responsibilities: Typical Day in the Role • Typical task breakdown and rhythm • Interaction level with team • Chance for flex hours or remote • Chance for extension later Y/N 1. Administrative support to a 160+ member team 2. IT hardware management, distribution, and procurement 3. Raising purchase orders, budget tracking, and maintaining data sheets 4. Working with HR, recruiting, and finance tools 5. Seating/location management, internal movements 6. Organizing team goodies, morale events, off-sites, and executive visits 7. Collecting team data (T-shirt sizes, birthdays, contact info, etc.) 8. Collaborating with HR, Finance, Recruiting, and US counterparts 9. Executive support (travel bookings, expense reports, calendar management) Interested Candidates can share their resume with " vaishnavi.s@twsol.com "