24 Administrative Assistant Jobs

As an administrative assistant, you will act as the primary contact and owner of coordinating tasks and administrative activities for the Managing Director. Your responsibilities will include managing calendars by scheduling meetings and appointments, handling global events such as Townhalls, OneIPB, Engage and Connect sessions, and online team engagement events. Additionally, you will be tasked with compiling and disseminating meeting documents, managing travel bookings and expense claims, tracking infrastructure and inventory for new joiners and leavers, opening IT support tickets, following up on support tickets, raising purchase orders for various items such as stationery, office equipment, licenses, and employee welfare items. You will also maintain email distribution lists, staff communications, and email broadcasts, as well as assist with seat planning and floor plan updates in database systems like dbMOVE. To excel in this role, you should have previous experience as an administrative assistant, preferably supporting senior stakeholders such as Managing Directors and Directors in onshore locations. A Bachelor's degree in Business Administration or an equivalent qualification/work experience is required. You should be a self-starter with strong analytical skills, excellent interpersonal and communication skills, and the ability to create presentations and reports. Strong organizational and planning skills are essential, along with proficiency in spreadsheets and basic database skills like data matching, data entry, and basic reporting. Knowledge of the banking and financial sectors is also beneficial. This is a full-time position with a day shift schedule and requires in-person work at the designated location. The application deadline for this position is 27/07/2025, and the expected start date is 04/08/2025.,

You will be responsible for assisting the management team with various administrative tasks and projects. This includes managing and coordinating administrative tasks across all office locations, submitting and reconciling expense reports, and communicating with service providers to negotiate contracts and ensure quality services. Additionally, you will be in charge of managing office supplies, equipment, and inventory, as well as addressing and resolving administrative issues promptly. You will also coordinate maintenance activities to ensure all facilities are in optimal condition and ensure that all office locations comply with health and safety regulations. To be successful in this role, you should have proven experience as an administrative assistant, executive assistant, or office admin assistant. It is preferred that you have GCC experience. Proficiency in MS Office is required, along with excellent time management skills and the ability to multitask and prioritize work. Attention to detail, problem-solving skills, strong written and verbal communication skills, and interpersonal skills are also essential. You should be able to work collaboratively, possess organizational and planning skills, and handle confidential information with discretion. This is a full-time position requiring a Bachelor's degree. The ideal candidate should have at least 4 years of administrative experience, be fluent in English, and be located in Navi Mumbai, Maharashtra. The work location is in person.,

We are looking for a Medical administrative assistant to organize our medical facilitys functions. You will support day-to-day operations by performing administrative tasks and ensuring high quality customer service for our patients. As a Medical administrative assistant, you will perform various tasks on a daily basis. So, you should be able to multitask and prioritize. We also expect you to handle sensitive information confidentially. If you are able to combine exceptional communication skills with an ability to perform behind the scenes tasks, we would like to meet you. Ultimately, you should be able to ensure our medical facilitys smooth operation by accurately completing administrative tasks in a timely manner. Responsibilities Interview patients for case histories prior to appointments Update and maintain patients health records Assist patients with initial paperwork Schedule and coordinate appointments Process insurance claims in compliance with law requirements Use medical software to support all transactions Manage receivable and payable accounts and maintain financial records Answer patients queries and ensure quality customer service Collaborate with doctors and nurses to help with medical examinations, schedule tests and order supplies Ensure compliance with procedures Keep up-to-date with changes in medical and insurance legislation

Role Overview: We are looking for a dynamic and proactive MBA Graduated to join as an Executive Assistant to the Admin Office . This role is pivotal in ensuring smooth coordination, communication, and day-to-day administrative support for the HOD. The ideal candidate should have strong interpersonal skills, the ability to multitask and a desire to learn in a fast-paced leadership environment. Key Responsibilities: 1. Executive Assistance & Calendar Management Manage and coordinate the HOD daily schedule, appointments, and meetings Assist with Organizing travel plans, itineraries, and accommodations Prepare meeting notes, follow-up action points, and maintain timely reminders 2. Cross Functional Coordination Act as the point of contact between the HOD and internal departments Liaise with external stakeholders, clients, and partners on the requirement Track deliverables and follow up on key tasks & set the update 3. Administration & Documentation Draft professional emails, letters, and reports as per the requirements Prepare PowerPoint presentations and Excel reports Maintain confidential files and structured documentation 4. Office Operations & Floor Management Support in planning meetings, visits, and company events Coordinate with support staff and departments for smooth office functioning 5. Business Analysis & Research Conduct market and industry research Assist in preparing business models, data analysis, and reporting Preferred candidate profile MBA (Freshers eligible) Specialization in Management preferred Excellent communication skills (spoken & written English) Strong coordination, time management, and organizational skills Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) The candidate should demonstrate a professional attitude, maintain confidentiality, and exhibit strong attention to detail.

Roles and Responsibilities Managing CXO office correspondence and phone calls. Maintaining calendars of CXO on multiple time-zones, phones and phone sheets, filtering and prioritizing income requests, email correspondence and travel with detailed itineraries. Manage and maintain the Executive Committee Leaders dynamic calendar, regular schedule and appointments. Coordinate and manage calendars, schedule meetings, appointments and travel arrangements. Draft and prepare correspondence reports, presentations, periodic dashboards and documents. Organizing events and conferences to provide administrative and logistical support. Reporting to senior management and performing secretarial and administrative duties, including taking minutes of meetings. Managing the timesheets and processing expenses. Custodian of all original agreements. Being the point of contact for any important visitors, organizing meeting rooms if required and making sure the C-suite is aware of their visit. Maintain office supplies inventory by checking stock to determine inventory level, Supplies management. Strong on Excel and making presentations.

Inclusive Hiring: This role is open to candidates with disabilities (PwD) only. We are committed to building an inclusive workplace. Role Summary: We are seeking a warm, professional, and organized individual to manage our front desk operations, travel desk, and general administration. The role involves welcoming guests, managing appointments, coordinating travel and logistics, and supporting daily office administration. Key Responsibilities: Reception & Front Desk: Greet and welcome visitors, clients, and employees in a professional manner Manage the front desk incoming calls, emails, couriers, and inquiries Maintain visitor logs, issue visitor passes, and ensure guest comfort Administration: Maintain office supplies inventory and coordinate procurement Coordinate with vendors for housekeeping, maintenance, and pantry services Assist HR/Admin team with event planning, meeting room setups, and internal communication Travel Desk: Manage domestic travel bookings (air, train, taxi, hotel reservations) Coordinate travel itineraries and approvals Handle travel reimbursements and documentation General Support: Manage courier dispatch/receipts and documentation Ensure cleanliness and functionality of reception and meeting areas Provide administrative support to internal teams as needed Candidate Profile: Graduate (preferred but not mandatory) Good verbal and written communication skills (English & Hindi) Basic computer knowledge (MS Office, email handling) Polite, presentable, and dependable Experience in admin/reception/travel desk preferred but freshers welcome Candidates with physical disabilities are encouraged to apply Workstation and accessibility support can be provided as per requirement

Maintain an organized filing system for documents & records. Handle emails, & other inquiries professionally & promptly. Maintain & manage database & ensure data is accurate & up-to-date. Assist in updating company policies. Proficient in MS Office.. Required Candidate profile Strong organizational skills and attention to detail. Ability to multitask and prioritize in a fast-paced environment. Strong interpersonal skills & ability to work with team. Plan & prepare reports..

You will be responsible for supporting the General Manager by coordinating high-level meetings internally and externally. You will assist in tracking work projects, delegating work assignments, and ensuring smooth operations. Follow-up procedures will be initiated by you to ensure completion of projects and tasks, including coordinating activities, tracking information, and managing pending issues effectively. As the first point of contact between managers and internal/external clients, you will handle phone calls and other communication methods. Maintaining databases, filing systems, and monthly reports will be part of your responsibilities. Additionally, you will manage the administration store inventory in coordination with HR, maintain indent records for approval, and prepare cash vouchers while maintaining data in Excel for budget preparation. Developing, maintaining, and managing organized filing systems, ordering supplies, and processing purchase requisitions will also be part of your duties. You may also be required to take and transcribe dictation, summary notes, and verbatim notes and present information clearly and concisely. The ideal candidate should have prior experience in an administrative assistant, Executive Secretary, or office assistant role. It is essential to follow established processes, be proficient in software suites like Microsoft Office (Outlook, Word, Excel, and PowerPoint), and have the ability to multitask and prioritize workload. Experience in creating and maintaining office management systems and procedures would be an advantage.,

Min 2+ yrs of exp in an Office Administration Front Desk or Administrative Assistant role preferably in a corporate environment Maintaining an organized & productive work environment supporting various department & enhancing overall office efficiency Required Candidate profile Manage the reception area greeting visitors Handle incoming and outgoing calls, emails & mails correspondence Maintain a professional & welcoming environment for all visitors and employees

As a Senior Administrative Assistant at Carelon, you will be responsible for providing day-to-day administrative and secretarial support to senior leaders and managers across Hyderabad, Bangalore, and Gurugram. Your role will involve managing calendars, scheduling meetings, handling telephone calls and visitors, preparing agendas and meeting minutes, and managing various administrative tasks efficiently. You will be tasked with booking conference rooms, coordinating travel arrangements (both local and global), preparing travel itineraries, handling expense reports, and ensuring prompt reimbursement for claims. Additionally, you will maintain organizational charts, prepare data analysis, and recommendations, and make sound judgments on a day-to-day basis to support the smooth functioning of the office. Your role will also include composing internal and external correspondences, maintaining filing systems, organizing files and papers, updating contact details, and supporting new joiners with logistics and other requisites. Effective communication and collaboration with internal and external stakeholders, scheduling meetings, events, and coordinating activities will be essential aspects of your responsibilities. To qualify for this position, you should hold a graduate degree in any stream with a minimum of 7 to 10 years of experience as an Administrative Assistant. You should have at least 7 years of relevant experience, including 5+ years in a similar role at a large multinational corporation or IT services firm. Strong written and oral communication skills, attention to detail, ability to handle multiple tasks simultaneously, and proficiency in Microsoft Office tools are essential requirements for this role. At Carelon, we offer a world of limitless opportunities to our associates, fostering an environment that promotes growth, well-being, and a sense of purpose and belonging. Our commitment to an inclusive culture and diversity empowers us to deliver exceptional results for our customers. We celebrate the diverse ways we work and provide reasonable accommodations to ensure equal opportunities for all individuals. If you are looking for a full-time position where you can utilize your administrative skills to support senior leaders and managers in a dynamic and innovative environment, we welcome you to join our team at Carelon and be a part of our inspiring culture of creativity, freedom, and continuous learning and development.,

Leading research and IT company requires Admiinistrative Manager - Noida( sector- 132) We are looking out for Administrative Manager for our client office in sector- 132 in Noida PFB the JD and details QUALIFICATION- GRADUATE THE KRA's are as follows- -Coordinate executive communications, including taking calls, responding to emails and interfacing with clients -Prepare internal and external corporate documents for team members and industry partners -Schedule meetings and appointments and manage travel itineraries -Arrange corporate events to take place outside of the work place, such as golf tournaments, fund-raising events and staff appreciation events -Maintain an organized filing system of paper and electronic documents -Uphold a strict level of confidentiality -Develop and sustain a level of professionalism among staff and clientele -Act as the point of contact among executives, employees, clients and other external partners -Manage information flow in a timely and accurate manner -Manage executives calendars and set up meetings -Make travel and accommodation arrangements -Rack daily expenses and prepare weekly, monthly or quarterly reports -Oversee the performance of other clerical staff KEY REQUIREMENTS FOR THSI ROLE. -Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management -Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software -Proficiency in collaboration and delegation of duties -Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities -Exceptional interpersonal skills -Friendly and professional demeanor If the position interests you and you find a fitment kindly share. career@megmaservices.co.in or contact Pranav- 7011354635 Also share the following details -current ctc n notice period -expected ctc -relevant experience as an EA -Open to work 6 days/week -open to work in Noida - Open to join immediately -Reason for leaving the current company

Hello Everyone, Please find the below Job description: Role: Administrative Assistant Exp: 4+ years NP: Immediate to 10 days Location: Hyderabad WFO 5 Days working General shift Key responsibilities: • Calendar Management • Arrange domestic and international travel • Ensuring awareness and compliance with administrative operations policies and procedures • Partner with support staff across the organization to ensure consistent experiences • Coordinate catering, venue selection, and logistics for internal events, off sites, morale events, team all hands meetings, and celebration events • Maintain relevant security groups and distribution lists • Procurement of office supplies and equipment for team and new hires • Headcount management and new employee onboarding • Manage expense and budget reports for team and manager • Space management and facilities requests • Other projects as requested by executive and business teams • Build and maintain good business relationships with partners and staff both internally and externally • Maintain a level of leadership and professionalism that exemplifies Microsofts values through Respect, Integrity, and Accountability • Consistently demonstrate a can-do customer service attitude Qualifications Minimum Qualifications: • Ability to work from office (located in Hyderabad, India) • Excellent customer service and strong written and verbal communication skills • Relationship building skills, business maturity, high degree of self-confidence • Ability to prioritize multiple projects and problem-solving skills and following through on issues in a timely manner Preferred Qualifications • Bachelors degree • Proficiency with Microsoft productivity software, including Word, Outlook, PowerPoint, Excel, and Teams meetings. Excellent skills in all aspects of planning, collaboration, communications, analytical capabilities and high level of attention to detail and proactive awareness. • Demonstrated skill of shifting approach in response to the demands of a changing situation • Ability to deal with ambiguity, navigate uncertain situations, and drive for clarity • Demonstrated strong capability in verbal and written communications skills • Positive and impactful personality to join a fast passed and productive team Interested Candidates can share their resume with " vaishnavi.s@twsol.com "

Hello Everyone, Please find the below Job description: Role: Administrative Assistant Exp: 4+ years NP: Immediate to 10 days Location: Bangalore, Karnataka WFO 5 Days working General shift Top 3 skills: Good Knowledge on MS Tools ( Excel {V-look up and H-Look up}, PPT ) • Good Communication skills • Admin Related Experience Level of experience with each: 4+ JOB DESCRIPTION 1. Administrative support to a 160+ member team 2. IT hardware management, distribution, and procurement 3. Raising purchase orders, budget tracking, and maintaining data sheets 4. Working with HR, recruiting, and finance tools 5. Seating/location management, internal movements 6. Organizing team goodies, morale events, off-sites, and executive visits 7. Collecting team data (T-shirt sizes, birthdays, contact info, etc.) 8. Collaborating with HR, Finance, Recruiting, and US counterparts 9. Executive support (travel bookings, expense reports, calendar management) Day to Day Responsibilities: Typical Day in the Role • Typical task breakdown and rhythm • Interaction level with team • Chance for flex hours or remote • Chance for extension later Y/N 1. Administrative support to a 160+ member team 2. IT hardware management, distribution, and procurement 3. Raising purchase orders, budget tracking, and maintaining data sheets 4. Working with HR, recruiting, and finance tools 5. Seating/location management, internal movements 6. Organizing team goodies, morale events, off-sites, and executive visits 7. Collecting team data (T-shirt sizes, birthdays, contact info, etc.) 8. Collaborating with HR, Finance, Recruiting, and US counterparts 9. Executive support (travel bookings, expense reports, calendar management) Interested Candidates can share their resume with " vaishnavi.s@twsol.com "

The position of Sr. Administrative Assistant at Carelon involves providing day-to-day administrative and secretarial support to senior leaders and managers across Hyderabad, Bangalore, and Gurugram. Reporting to the Lead Executive Assistant, the role entails managing calendars, scheduling meetings, handling phone calls and visitors, preparing agendas and minutes, and managing administrative tasks efficiently. The incumbent will also be responsible for booking conference rooms, making travel arrangements, filing post-travel expense reports, and maintaining organizational charts. The Sr. Administrative Assistant will be required to compose internal and external correspondences, prepare reports and presentations, schedule and arrange logistics for overseas visitors, and maintain relationships with stakeholders. Moreover, the role involves collaborating with local and global managers, updating contact details, supporting new joiners, and leading event management activities. The ideal candidate should hold a graduate degree in any stream with a minimum of 7 to 10 years of experience as an Administrative Assistant. Essential skills include excellent written and oral communication, data analysis, attention to detail, and proficiency in Microsoft Office tools. Experience in coordinating administrative tasks for senior management in a global environment is preferred, along with the ability to handle multiple tasks simultaneously and maintain confidentiality. At Carelon, we strive to offer limitless opportunities to our associates, emphasizing growth, well-being, and a sense of purpose and belonging. Our commitment to an inclusive culture makes us an equal opportunity employer, dedicated to providing reasonable accommodation for individuals with disabilities. If you require accommodation during the application process, please request the Reasonable Accommodation Request Form. Join us at Carelon for a fulfilling career where learning and development, innovation, well-being, and recognition are at the forefront of our workplace culture. With competitive benefits, a supportive environment, and policies designed with associates in mind, we welcome you to explore the world of opportunities and growth that awaits you.,

Your role at Micron Technology involves coordinating department resources, maintaining office area efficiency, providing management support, managing travel arrangements, handling information and data, and managing communications effectively. As an integral part of the team, your responsibilities will include organizing schedules, supporting office operations, managing calendars, arranging travel logistics, preparing reports and presentations, and responding to inquiries promptly. You will be tasked with coordinating department resources by handling schedules, office remodels, work order requests, package shipments, and onsite/offsite events. Additionally, you will be responsible for maintaining office area efficiency, ordering supplies and equipment, and managing office space and equipment maintenance. In terms of providing management support, you will manage calendars, organize events, prioritize activities, ensure confidentiality, and handle travel arrangements for team members globally. Moreover, you will be responsible for managing information and data, creating reports, preparing meeting materials, and maintaining communication with contacts and team members. To excel in this role, you should possess a Diploma or Bachelor's degree in business administration or have equivalent experience in executive/administrative assistance or office administration. It is essential to have 2-3 years of relevant experience, multitasking abilities, attention to detail, deadline orientation, professionalism, proficiency in office tools and travel software, decision-making skills, teamwork capabilities, strong communication skills, and respect for confidentiality. If you are looking to join a dynamic team at Micron Technology, Inc., which is a pioneer in memory and storage solutions, transforming the use of information to enhance life for individuals worldwide, then this opportunity might be the perfect fit for you. To learn more about Micron Technology, Inc. and explore the exciting career opportunities available, visit micron.com/careers. If you require assistance during the application process or need accommodations, please reach out to hrsupport_india@micron.com. Micron Technology upholds a commitment to ethical practices by prohibiting the use of child labor and adhering to all relevant labor laws, regulations, and international standards.,

Maintain and update contact information of employees, customers, and suppliers. Draft and compose letters, memos, and professional emails. Perform general administrative duties including filing, photocopying, and screening documents for Directors

Position Description: We are looking for an Executive Assistant / Operations Admin for a temporary assignment to provide essential administrative and operational support to our leadership team and department. This role is responsible for managing complex calendars and travel, organizing and facilitating a variety of meetings and events, assisting with departmental planning activities including data support, and contributing to smooth communication and a positive team environment. We are seeking a highly organized, detail-oriented individual with excellent coordination and communication skills, capable of managing diverse tasks effectively in a fast-paced setting. Skills Required: Administrative Assistant, Executive Assistant Skills Preferred: Strategic Communication Experience Required: Minimum 4-6 years experience as an Executive Assistant. Experience with establishing processes and managing large scale initiatives, tasks Strong leadership and excellent coordination skills across multi-level organization stakeholders, Planning, Prioritization, Effective Written/Verbal communication, Presentation and Public speaking skills, ability to mediate and resolve key issues to be successful in this role and meet expectations Self-directed, resourceful, relationship builder and comfortable with operating in ambiguity. Ability to work collaboratively with others and navigate complex decision making in a fast-paced environment with many moving parts Excellent MS Office knowledge. Outstanding organizational and time management skills. Excellent verbal and written communications skills. Discretion and confidentiality. Strong attention to detail and great diligence; and The ability to be proactive and take initiative. Education Required: Bachelor's Degree Additional Information : This role will report into the IT Director, located in Australia. Organise and Facilitate leadership meetings, including weekly staff calls - setting agendas, driving discussions, and assigning next steps. Booking and arranging travel and accommodation and processing travel claims. Proactive diary management to ensure meetings are at an appropriate time and organizing global meetings across multiple geographies and time zones. Organizing events, bookings and conferences including parking. Liaising with Ford employees in different locations to organize meetings and clarify assignments. Schedule and manage agendas for key department meetings i.e. OCM and Business Reviews etc. Plan/facilitate/organize learning events to support employee upskilling from both technical and leadership aspects Schedule and lead quarterly leadership engagements, including All Hands and On-Site sessions, including setting the agenda, getting guest speakers, handling building logistics Drive a culture of knowledge sharing, inclusivity, transparent communication, and celebration of success. Scheduling regional events for IT i.e. Personal Development Days Performing general planning support including the management of headcount and financial data for the department and facilitating purchase orders Managing the reward and recognition process for the department.

Excellent Opportunity !! Hiring Administrative Assistant!! •Immediate to 15-20 Days • Indian Work Hours 9 to 6 • Work from Office JOB DESCRIPTION Broad outline is to support a team of 200 + employees. Job include but not limited to: • Complex calendar management • Travel logistics and expense reporting • Team SharePoint and OneNote creation and/or maintenance • Procurement and management of supplies, hardware and assets • Space management • Headcount management, post job requisitions, set up/onboard new hires • Facility requests • Be an active part of the Business Support community • Morale event planning and organization • Escort business guests Person Should have strong personal values. She/he has to be: responsible, matured ownership driven, good communicator (written and oral), willing to learn and a team player. • Total 3+ years • 1 to 2 years of relevant Admin Assistant skills. • Candidate performance will be measured on types of challenges handled, people abilities, communication. • Any degree education with relevant skills. To apply drop resume to vaishnavi.s@twsol

Hello, Job Description Role: Administrative Assistant Location: Hyderabad Work from Office General shift Notice period: Immediate (10 - 15 days) 5 days working Good Knowledge on MS Tools ( Excel {V-look up and H-Look up}, PPT ) - 4+ Years of exp. Good Communication skills Calendar management: 4 + Years of exp. We are looking for individuals who have determination, flexibility, and initiative along with a high level of attention to detail and focus. We are seeking an experienced and enthusiastic Business Administrator to provide team support. If you thrive in a fast-paced dynamic work environment and are passionate about your role as a business support professional, this might be the role for you. The ideal candidate should be: Self -Driven. Accountable Reliable Growth Mindset Adaptability & works under pressure. Empathy & connecting with team. Responsibilities Duties include but are not limited to: Purchasing equipment, services and supplies, creating purchase orders and processing invoices. Acting as interim approver on team expense reports, ensuring coding accuracy. Planning, organizing off-sites and morale events. Cross collaborating, planning, and support including All Hands, morale events, and other group meetings as needed. Office set up and clean out for incoming and outgoing employees, interns, etc. Qualifications 4+ years experience in an administrative support role or equivalent Effective written and verbal communications skills Maintain the confidentiality of highly sensitive material with tact and professionalism Desire to take on big challenges and the ability to see the big picture as well as the details Ability to react with appropriate urgency to situations and requests Strong attention to detail with problem-solving and troubleshooting skills Strong cross-team collaboration and organizational skills Consistently demonstrate a can-do and customer service attitude Collaborate on planning and support of all-up events including All Hands, morale events and other events as needed. Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization Proficiency with Microsoft productivity software including, Word, Outlook, and Excel, as well as knowledge in internal applications including, HeadTrax, Teams, MSExpense2, MyOrder, MS Travel, MSS and iCIMS

Key Responsibilities: Manage calendars, appointments, and meeting schedules for senior executives Coordinate travel arrangements, bookings, and itineraries Handle internal and external communication on behalf of executives Maintain confidential documents, records, and reports Assist in preparing presentations, reports, and business correspondence Follow up on pending tasks and action items Support administrative and office management tasks as needed Requirements: Minimum 1 year of experience in a similar executive or administrative role Bachelor's degree in Commerce (B. Com) Proficiency in MS Office (Word, Excel, PowerPoint) Excellent verbal and written communication skills Ability to work independently and multitask efficiently Trustworthy, reliable, and detail-oriented Only Mumbai location candidates proffered.

We're Hiring: Administrative Coordinator / Executive Assistant Location: [ Noida / Hyderabad / Bangalore ] Experience: 2 - 4 years Were looking for a proactive and detail-oriented Admin Coordinator / EA Key Responsibilities: Manage calendars, seating plans, onboarding/offboarding, and equipment logistics Organize and support Teams events and meetings Collaborate across teams for consistent admin support Ensure compliance with internal admin policies Anticipate needs and provide timely follow-through Requirements: 2–4 years in an admin or EA role Strong communication & calendar management skills Experience managing Microsoft Teams events Highly organized and adaptable Apply now to join a dynamic, fast-paced team! Share your cv at "vaishnavi.s@twsol.com"

Overview: The Administrative Assistant to the Marketing team will provide auxiliary support for the day-to-day needs of our growing Marketing team. This role requires a person who is highly resourceful and detail oriented to manage day-to-day tasks effectively and efficiently in a fastpaced environment. Areas of Support : • Scheduling: Provide calendar support as directed, including updating existing meetings and coordinating schedules in Outlook for future meetings with consideration for timelines and competing priorities • Meeting Planning: Partner with and assist the Marketing team Executive Assistants in preparing for various team meetings and initiatives through research efforts, drafting meeting communications and materials (presentations, documents, recordings, polls, printing, shipping, etc.); partner with administrative professionals across Zelis to help coordinate meetings in offices • Concur Travel Booking: Process Concur reservations as directed • Team Recognition: Send team birthday and anniversary announcements via the Marketing Team Social Space Viva Engage page according to Workday reports, Assist with employee gifting • Finance Reconciliation: Create, audit, and submit Workday expense reports for Marketing team leadership as directed; assist in processing invoices, POs, and reconciling credit card charges as needed • Resource Sharing and Maintenance: Act as a resource to the Marketing team for internal processes and information sharing; update internal documents and SharePoint pages and access; process Workday approvals; process meeting recordings and materials as directed • Technology Support: Troubleshoot non-time sensitive IT issues following Zelis processes and procedures Professional Experience and Required Skills : • 2+ years of experience in an administrative support role with a US-based company • Expert knowledge of Microsoft Outlook, Word, Excel, and PowerPoint, including familiarity with Copilot • Excellent written and verbal communication skills • Highly organized and detail oriented; must be able to work in a paperless environment • Ability to quickly adapt to new technology and easily acquire new technical skills • Work discretely with confidential information • Must be proactive, accountable and have excellent judgement

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements. # Submit expenses & weekly reports. Required Candidate profile # Only Graduates can apply. # Excellent Oral & Written communication skills Please share resume at roma@stenohouse.com or WhatsApp at 9871176333

Role & responsibilities : Greet and welcome visitors, clients, and employees with a warm and professional demeanour. Manage incoming calls, emails, and correspondence, ensuring timely responses. Coordinate meeting room bookings and set up for meetings or events. Maintain a clean, organized, and presentable reception area and office spaces. Handle office supply inventory and place orders when needed. Support administrative tasks such as filing, record-keeping, and data entry. • Assist in travel bookings, scheduling, and other ad-hoc tasks as required. Collaborate with team members to ensure smooth day-to-day office operations. Preferred candidate profile : Minimum 4 years of experience in a receptionist, front office, or administrative role. Good communication skillsboth verbal and written. A positive attitude and ability to multitask in a fast-paced environment. Proficiency in Microsoft Office (Word, Excel, Outlook) and basic tech tools. Strong organizational and time-management skills. Friendly, approachable personality with a professional appearance If anyone interested please share your resume at Recruit4@tpchr.in