Secretary To CHRO (Third Party Contract)

Dear Candidates

Secretary to CHRO role on Third Party Contract, Teamlease roles

Department

Larsen & Toubro Ltd, commonly known as L&T,

The L&T Group

Specialties

Aerospace, Infrastructure, Shipbuilding, Construction, Defense, Finance, Forging, Hydrocarbon, Information Technology & Engineering Services, Construction Equipment, Railways, Boilers, Process Plant, Turbines, Power, Renewable Energy, Manufacturing, and Green Hydrogen.

Job Purpose

To provide high-level administrative support to the Chief Human Resources Officer (CHRO), ensuring efficient operation of the HR office by handling sensitive information, managing schedules, coordinating communication, and supporting key initiatives.

Key Responsibilities

• Executive Support

• Manage and maintain the CHROs calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare and organize briefing materials for meetings, presentations, and reports.
• Screen calls, emails, and correspondence directed to the CHRO and respond or delegate as appropriate.
• Draft, proofread, and format internal and external communications.

• Office Coordination

• Act as a liaison between the CHRO and other departments, senior executives, and external stakeholders.
• Organize and coordinate internal meetings, HR leadership offsites, and external engagements.
• Track and follow up on key deliverables, deadlines, and action items.

• Documentation & Reporting

• Maintain HR records and confidential files.
• Assist in preparing reports, dashboards, and presentations using MS Office or Google Workspace.
• Support HR policy communication, compliance documentation, and record-keeping.
• Provide logistical support for HR-led events, trainings, and workshops.

Qualifications and Skills

• Bachelor's degree in business administration, Human Resources, or related field (preferred).
• Minimum [6-12] years of experience as an executive assistant or secretary, preferably supporting senior leadership.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent tools.
• High degree of discretion and confidentiality.
• Ability to work independently and handle multiple priorities in a fast-paced environment.

Preferred Attributes

• Previous experience supporting a CHRO or senior HR executive.
• Knowledge of HR terminology, systems
• Proactive mindset with strong interpersonal skills.