Executive Assistant

About Traya

Traya

Ayurveda, Dermatology, and Nutrition

About the Role:

highly capable, sharp, and resourceful Founder's Executive Assistant

primary support system and execution anchor

proactive, fast-thinking, exceptionally organized

Key Responsibilities:

1) Calendar, Planning & Founder Workflow

• Own and optimize the Founder’s daily schedule, ensuring seamless time management and prioritization.
• Anticipate needs, pre-empt bottlenecks, and maintain daily, weekly, and monthly workflow structures.

2) Meeting & Engagement Management

• Coordinate and set up meetings with internal stakeholders, partners, agencies, and external collaborators.
• Prepare pre-reads, agendas, and briefing documents; capture detailed minutes; and drive follow-ups to closure.

3) Travel, Event & Shoot Coordination

• Plan and manage end-to-end travel itineraries, bookings, and logistical requirements.
• Accompany the Founder to shoots, productions, events, and external engagements — ensuring on-ground execution excellence.

4) Communication & Correspondence

• Manage and draft professional and personal communications, including email correspondence, approvals, and coordination across teams.
• Liaise confidently with key stakeholders, maintaining clarity, speed, and professionalism.

5) Founder Enablement & Task Management

• Track deliverables, follow up with teams, and ensure timely execution of action items.
• Maintain absolute discretion and confidentiality while handling sensitive information and documents.
• Ensure the Founder’s day runs smoothly by managing both professional and occasional personal commitments.

Requirements

• Bachelor’s degree in Business Administration, Communications, or related field.

• 2+ years of experience

  supporting senior leaders as an Executive Assistant, Business Partner, Operations Associate, or in a Founder’s Office role.
• Exceptional written and verbal communication skills.
• High level of ownership, maturity, and discretion.
• Strong organizational and multitasking abilities with meticulous attention to detail.
• Proficiency in Google Suite & Microsoft Office tools.
• Ability to work in fast-paced, high-energy environments and adapt quickly.

• Willingness to travel

  for shoots, events, and business engagements.
• A dynamic, solution-oriented personality with a proactive approach to problem-solving.