Executive Assistant to Partner

The Executive Assistant (EA) will provide high-level, end-to-end administrative, project, and operational support to a Partner in a fast-paced executive search environment. The role requires exceptional organizational capability, strong communication skills, professionalism, and the ability to manage multiple priorities with accuracy and discretion. The EA will act as a strategic enabler to the Partner, ensuring seamless execution across search mandates, client management, and internal operations.

Key Responsibilities

1. Partner & Calendar Management

• Manage complex and dynamic calendars across time zones.
• Schedule and coordinate client meetings, candidate interviews, internal reviews, and briefings.
• Proactively anticipate scheduling conflicts and resolve them independently.
• Ensure the Partner is fully prepared with agendas, briefs, and relevant documents.

2. Search Project Coordination

• Support end-to-end execution of retained search mandates.
• Track search progress, milestones, and deliverables in the firm’s CRM/database.
• Liaise with research associates, consultants, and external stakeholders for timely updates.

3. Client & Candidate Communication

• Serve as a professional point of contact for senior-level candidates and clients.
• Draft, edit, and manage correspondence with high attention to detail.
• Maintain confidentiality and handle sensitive information with discretion.

4. Documentation & Presentation Support

• Prepare high-quality documents including capability decks, search proposals, candidate reports, and interview summaries.
• Format PowerPoint, Word, Excel, and PDF documents following firm branding standards.
• Manage digital filing, version control, and documentation accuracy.

5.Travel & Logistics

• Coordinate domestic and international travel, itineraries, and meeting schedules.
• Manage expenses, reimbursements, vendor coordination, and related logistics.

6. Operational & Administrative Support

• Handle Partner’s administrative tasks—expenses, timesheets, invoicing support, leave planning, and CRM updates.
• Support internal practice meetings, business development initiatives, and events.
• Take initiative to streamline processes and improve overall team efficiency.

Education & Experience

• Graduate/Postgraduate degree in any discipline.
• 4–10 years of experience as an EA, PA, or project coordinator; experience in consulting, executive search, professional services, or advisory firms preferred.

Skills & Competencies

• Exceptional verbal and written communication.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint).
• High attention to detail with impeccable organizational skills.
• Ability to manage multiple deadlines calmly under pressure.
• Professional presence, maturity, and ability to interact with CXO-level leaders.
• Discretion and integrity in handling confidential information.

Personal Attributes

• Proactive and resourceful.
• High ownership mindset and service orientation.
• Ability to work independently and in a team environment.
• Strong judgment and problem-solving skills.