Executive Assistant to Director/CEO

Location:

CTC Range:

Preferred Experience:

Role Overview

confident, and versatile Executive Assistant

executive schedules, communication, internal coordination, and record keeping

strategic support role

Key Responsibilities

1. Executive & Operational Support

• Manage the Director’s daily calendar, travel plans, and meeting schedules.
• Provide end-to-end assistance during domestic & international business trips (logistics, itineraries, documentation, and meeting notes).
• Accompany leadership on select business trips to ensure smooth execution of agendas.

2. Communication & Correspondence

• Draft, review, and send professional emails, letters, and reports on behalf of leadership.
• Translate executive decisions into clear communication for internal & external stakeholders.
• Prepare presentations, agendas, and minutes of meetings with precision.

3. Internal Communication & Coordination

• Act as a

  bridge between executives and field teams

  , ensuring alignment of priorities.
• Track assignments given by leadership and follow up with teams until closure.
• Coordinate across departments to ensure timely task completion.
• Monitor progress and report updates/alerts to management.

4. Record Keeping & Administration

• Maintain confidential company and director-level records.
• Organize operational documentation, compliance files, and reporting data.
• Support HR and Finance with sensitive record management as needed.

5. Risk, Analysis & Reporting

• Identify potential risks, missed deadlines, or execution gaps.
• Compile status reports, performance summaries, and business briefs for director review.
• Provide insights based on field feedback, competitor activity, and internal challenges.

Candidate Expectations

• Fluent in English (spoken & written) with

  exceptional email writing skills.

• Well-groomed, professional, and confident personality with excellent etiquette.
• Strong skills in

  internal communication & coordination

  (bridging management and field).
• Ability to manage schedules, priorities, and multiple parallel tasks.
• Proficiency in

  MS Office (Word, Excel, PowerPoint)

  .
• High discretion & confidentiality in handling sensitive information.
• Flexibility to travel with management when required.

Qualifications & Experience

• Graduate / Postgraduate in Business Administration, Commerce, Arts, or related fields.

• 5–8 years of experience

  as an Executive Assistant, Secretary, or Coordinator.
• Proven ability to handle

  executive-level communication and scheduling.

• Exposure to

  operations, administration, or multinational environments preferred.

Performance Evaluation Criteria

• Communication & Bridging

  – Clarity & timeliness in conveying executive expectations.

• Schedule & Task Coordination

  – Accuracy & efficiency in managing executive calendars.

• Professionalism & Representation

  – Grooming, conduct, and presence in meetings/travel.

• Record Keeping & Reporting

  – Completeness & accuracy of documentation.

• Proactivity & Initiative

  – Anticipating executive needs and driving actions independently.