Executive Assistant To Director

Executive Assistant to the Director for Mild Steel Pipe Manufacturing Company...

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  Call or Whatsapp at- 7797469199

  (10.30am to 7pm)

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Job Summary :-

The Executive Assistant to the Director provides comprehensive administrative and operational support to the Director in a fast-paced manufacturing environment. This role ensures smooth coordination across departments such as production, supply chain, quality assurance, and operations. The Executive Assistant manages schedules, prepares reports, facilitates communication, and supports strategic projects to enhance organizational efficiency and productivity.

Key Responsibilities :-

Administrative and Operational Support

• Manage the Directors calendar, meetings, and travel itineraries (including visits to plants, suppliers, and clients).
• Prepare, review, and format reports, presentations, and correspondence related to production, safety, and performance metrics.
• Maintain accurate records, files, and documentation including confidential personnel, vendor, and operational data.
• Track key manufacturing KPIs and compile weekly/monthly management reports.

Communication and Liaison

• Act as a central point of contact between the Director and internal teams (production, maintenance, HR, procurement, logistics, etc.).
• Coordinate communication between corporate offices, plant management, and external stakeholders.
• Handle correspondence and inquiries on behalf of the Director with professionalism and confidentiality.

Meeting Coordination

• Organize and prepare materials for executive meetings, board sessions, and factory reviews.
• Record minutes, track follow-up actions, and ensure accountability for deliverables.
• Assist with internal communication of business updates, policies, and performance highlights.

Project and Process Support

• Support the Director in project management tracking progress on lean manufacturing, process improvement, and safety initiatives.
• Conduct research, gather data, and prepare summaries to aid strategic decision-making.
• Assist in coordinating audits, compliance reviews, and ISO certification documentation.

Confidentiality and Professionalism

• Handle sensitive information related to operations, personnel, and strategy with strict confidentiality.
• Demonstrate discretion and sound judgment in all communications and decisions.

Skills and Competencies :-

• Strong organizational and multitasking skills in a dynamic, production-driven environment.
• Excellent written and verbal communication skills & Ready to Travel
• Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook) and ERP systems (e.g., SAP, Oracle, or similar).
• Analytical mindset with attention to detail and accuracy.
• Ability to prioritize competing demands and meet tight deadlines.
• Strong interpersonal skills with the ability to collaborate across departments.
• Understanding of manufacturing processes, safety standards, and operational workflows (preferred).

Thanks & Regards,

HRD
E-mail: debjit@times.net.in

Website: www.times.net.in