Executive Assistant to Director

Job Summary:

We are looking for a highly organized and proactive Personal Assistant / Executive Assistant to provide top-level administrative and personal support to our Executive Team at Deepak Builders and Developers, a leading real estate organization. The ideal candidate will be detail-oriented, capable of handling multiple tasks, and adept at managing sensitive information. You will be instrumental in coordinating and organizing daily operations, meetings, and events related to the real estate business, and will be the primary point of contact for internal and external communications for the executive team.

Key Responsibilities:

Executive Support:

• Manage the executive’s calendar, including scheduling meetings, appointments, and real estate-related events.
• Screen and prioritize incoming calls, emails, and communications to ensure time-sensitive matters are addressed promptly.
• Prepare, proofread, and edit presentations, reports, and other documents for meetings, property viewings, and client presentations.
• Coordinate and organize internal and external meetings, including preparation of agendas, meeting minutes, and follow-ups on action items.

Real Estate Project Coordination:

• Assist in coordinating real estate transactions, property showings, and client meetings as necessary.
• Liaise with real estate agents, clients, and partners to facilitate communication and smooth execution of deals.
• Track progress on property sales, rentals, and acquisitions, providing regular updates to the executive team.

Travel and Logistics Management:

• Organize and manage travel arrangements for executives, including flights, accommodations, and transportation for property visits, conferences, or other business travel.
• Ensure all travel logistics and related documentation (e.g., itineraries, travel expenses) are prepared accurately and in advance.
• Coordinate logistical needs for company events, property tours, or client meetings.

Communication Liaison:

• Serve as the primary point of contact for internal teams, clients, contractors, and other stakeholders.
• Handle inquiries and coordinate responses on behalf of the executive team, ensuring professionalism and timely communication.
• Assist in the preparation of promotional materials, client proposals, and real estate marketing initiatives as needed.

Office and Document Management:

• Maintain and organize both physical and digital files, ensuring records are easily accessible and well-organized.
• Assist in managing the executive’s real estate-related documents, contracts, and client agreements.
• Handle correspondence, office supplies, and any administrative tasks to ensure smooth office operations.

Confidentiality and Discretion:

• Handle sensitive business and personal information with the highest level of confidentiality and integrity.
• Manage high-level communications and documentation with discretion, ensuring privacy for the executive team and clients.

Personal Support:

• Provide personal assistance to the executive team when necessary, including scheduling personal appointments and handling personal errands.
• Support the executive team in managing their daily lives, allowing them to focus on business priorities.

Qualifications:

Education:

• A high school diploma or equivalent is required; a bachelor’s degree in business administration, real estate, or a related field is preferred.

Experience:

• Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role in a fast-paced environment, ideally within the real estate or property management industry.
• A minimum of 3-4 years of experience in supporting senior executives or high-level management.

Skills and Abilities:

• Strong organizational, multitasking, and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Ability to manage confidential information with discretion and professionalism.
• Experience in the real estate industry or familiarity with real estate terminology is highly desirable.
• Strong attention to detail and accuracy.
• Ability to work independently, handle pressure, and prioritize tasks efficiently.

Desirable Skills:

• Experience with real estate management software or CRM systems.
• Familiarity with the local real estate market and industry practices.
• Knowledge of project management tools or experience coordinating large-scale projects is a plus.

Personal Attributes:

• Proactive, self-starter, and able to anticipate the needs of the executive team.
• Excellent interpersonal skills with the ability to work well with clients, contractors, and colleagues.
• Professional demeanor, with a strong sense of responsibility and reliability.
• Adaptable to shifting priorities and demands, with a positive and flexible attitude.

Benefits:

• Competitive salary and performance-based bonuses.
• Health and wellness benefits.
• Opportunities for growth and professional development within the real estate sector.
• Paid time off and holidays.

We look forward to reviewing your application!

Job Type: Full-time

Pay: ₹20,853.18 - ₹45,769.93 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person