Executive Assistant to Chief Executive Officer

Job Title - Executive Assistant to CEO

Company -

Location -

Employment Type -

About Us -

Position Overview -

Key Responsibilities :-

1. Executive Support

·      Manage CEO’s calendar including scheduling meetings, appointments, and travel itineraries

·      Organize internal and external meetings ensuring all logistics are handled

·      Prepare agendas, presentations, reports, and minutes as required

2. Communication & Correspondence

·      Act as a point of contact between the CEO and internal/external stakeholders

·      Draft, review, and filter emails, messages, and other communications

·      Maintain strict confidentiality and professionalism in all communications

3. Coordination & Follow-up

·      Track progress on CEO’s assigned tasks and ensure timely follow-ups

·      Work closely with other senior leadership team members and department heads

·      Coordinate board meetings, investor meetings, and partner meetings

4. Travel & Events

·      Handle domestic and international travel arrangements

·      Plan and coordinate events, conferences, client visits, and tech expos

·      Prepare travel documents, itineraries, and expense reports

5. Research & Documentation

·      Maintain organized records of all CEO documentation, NDA’s, agreements, etc.

·      Assist in preparing important business documents, proposals, and investor decks

6. Miscellaneous & Administrative Tasks

·      Manage personal tasks and errands for the CEO when required

·      Support in planning and managing high-priority projects or initiatives

·      Ensure office supplies, devices, or tools required by CEO are always ready and functional

Qualifications -

Key Competencies:-

·      3-5 years of experience as Executive Assistant / PA to C-level executive

·      Strong command of English (verbal & written)

·      Excellent organizational  & time management skills

·      High proficiency in MS Office / Google Workspace / Calendars

·      Comfort with tech tools, AI platforms, productivity apps

·      Ability to multitask and work in a fast-paced startup environment

·      Strong sense of ownership, confidentiality, and discretion

·      Understanding or interest in IoT / AI industry is a plus

Benefits

- Competitive salary package.

- Comprehensive health, accidental insurance and wellness programs.

- Collaborative, inclusive culture.

- Professional development opportunities.

How to apply

hr.ceooffice@vanix.in

Experience

3-5 years