Executive Assistant to Chief Executive Officer

Job Description

Work Location: Powai, Hiranandani Gardens Work Timings: 10AM - 6:30PM Work Days: Monday - Friday + Alternate Saturdays Job Roles & Responsibilities: •Calendar Management: -Efficiently manage the Director's schedule, prioritize appointments, and coordinate meetings, conferences, and events. -Proactively identify scheduling conflicts and provide timely solutions. •Communication: -Screen, prioritise, and handle incoming calls, emails, and other communications on behalf of the Director. -Draft and prepare correspondences, reports, and presentations as required. •Meeting Coordination: -Organise and schedule meetings, including preparing agendas, arranging facilities, and coordinating with participants. -Take minutes and follow up on action items to ensure deadlines are met. •Travel Arrangements: -Coordinate domestic and international travel arrangements for the Director, including flights, accommodations, and ground transportation. -Prepare travel itineraries and ensure all travel-related documents are in order. •Confidentiality: -Maintain strict confidentiality of all sensitive information and ensure that appropriate discretion is exercised when handling confidential matters. •Office Management: -Oversee office supplies, equipment, and facilities to ensure an efficient and well-organized working environment. -Liaise with relevant departments to address any operational issues. •Project Support: -Assist the Director in various projects by conducting research, compiling data, and preparing reports and presentations. •Document Management: -Organize and maintain files, records, and documents both in physical and digital formats. -Ensure proper version control and accessibility •Stakeholder Relations: -Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and team members. •Expense Management: -Handle expense reports and reimbursement processes for the Director in a timely manner, ensuring accuracy and adherence to company policies. Event Planning: -Assist in planning and executing company events, workshops, and off-site meetings. Skills and requisites: •Bachelor’s degree in Any Field •Proven experience as an Executive Assistant or similar administrative role supporting top-level executives of 3+ years. •Exceptional organisational and time-management skills with the ability to handle multiple tasks simultaneously. •Outstanding communication and interpersonal abilities, both written and verbal. •Proficient in using productivity tools such as Microsoft Office Suite, email clients, and calendar applications. •Strong problem-solving skills and the ability to exercise sound judgment and decision-making. •High level of discretion, integrity, and professionalism in handling confidential information. •Flexibility to adapt to changing priorities and deadlines. •Strong attention to detail and accuracy. •Good teamwork, Time management and organisation skills Show more Show less