Executive Assistant to Chief Executive Officer

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Experience: 2

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Position Summary

We are looking for a highly organized and trustworthy Executive Assistant to the CEO, who

will also manage key administrative and HR responsibilities. This role involves direct

coordination with the CEO on daily priorities while independently managing office

operations, vendor communication, and HR support activities. The role is ideal for someone

who enjoys both strategic alignment and hands-on execution in a fast-paced startup

environment.

Specific Responsibilities

1.Executive Assistance

Manage CEO's calendar, meetings, appointments, and travel coordination

Track deadlines, follow-ups, and key business initiatives on behalf of the CEO

Draft internal communication, compile reports, and prepare presentations

2.Administrative Operations

Oversee daily office administration including vendor relationships, supplies, and

logistics

Maintain key company documentation, compliance tracking, and reporting support

Coordinate internal meetings, reviews, and documentation processes

HR Coordination

Support hiring coordination: posting roles, scheduling interviews, following up with

candidates

Assist with onboarding processes, employee documentation, and database

maintenance

Act as the first point of contact for employee HR queries and feedback

Support basic HR activities such as attendance tracking, leave records, and employee

engagement initiatives

General

Ensure high levels of confidentiality, professionalism, and responsiveness in all

interactions

Take initiative in solving operational bottlenecks and improve internal workflows

Collaborate cross-functionally with all departments to support smooth business

operations

Represent the CEO's office with integrity and accuracy in all internal and external

communication

Take ownership of small projects and new initiatives as assigned by the leadership

team

Required Skills & Qualifications:

Bachelor's degree in Business Administration, Human Resources, or a related field

12 years of experience in executive assistance, administration, or HR coordination

roles (preferably in startups or small enterprises)

Strong organizational, multitasking, and time management skills

Excellent written and verbal communication skills

Proficiency in MS Office or Google Workspace; familiarity with HR software/tools is a

plus

High level of discretion and integrity in handling confidential information