Executive Assistant to Chief Executive Officer

Employer :

Location:

Experience: 2

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Position Summary

We are looking for a highly organized and trustworthy Executive Assistant to the CEO, who

will also manage key administrative and HR responsibilities. This role involves direct

coordination with the CEO on daily priorities while independently managing office

operations, vendor communication, and HR support activities. The role is ideal for someone

who enjoys both strategic alignment and hands-on execution in a fast-paced startup

environment.

Specific Responsibilities

1.Executive Assistance

• Manage CEO’s calendar, meetings, appointments, and travel coordination

• Track deadlines, follow-ups, and key business initiatives on behalf of the CEO

• Draft internal communication, compile reports, and prepare presentations

2.Administrative Operations

• Oversee daily office administration including vendor relationships, supplies, and

logistics

• Maintain key company documentation, compliance tracking, and reporting support

• Coordinate internal meetings, reviews, and documentation processes

HR Coordination

• Support hiring coordination: posting roles, scheduling interviews, following up with

candidates

• Assist with onboarding processes, employee documentation, and database

maintenance

• Act as the first point of contact for employee HR queries and feedback

• Support basic HR activities such as attendance tracking, leave records, and employee

engagement initiatives

General

• Ensure high levels of confidentiality, professionalism, and responsiveness in all

interactions

• Take initiative in solving operational bottlenecks and improve internal workflows

• Collaborate cross-functionally with all departments to support smooth business

operations

• Represent the CEO’s office with integrity and accuracy in all internal and external

communication

• Take ownership of small projects and new initiatives as assigned by the leadership

team

Required Skills & Qualifications:



• Bachelor’s degree in Business Administration, Human Resources, or a related field

• 1–2 years of experience in executive assistance, administration, or HR coordination

roles (preferably in startups or small enterprises)

• Strong organizational, multitasking, and time management skills

• Excellent written and verbal communication skills

• Proficiency in MS Office or Google Workspace; familiarity with HR software/tools is a

plus

• High level of discretion and integrity in handling confidential information