Executive Assistant to CEO

About The Opportunity

• Manage CEO’s daily agenda: prioritise meetings, maintain and optimise the calendar, and ensure punctual preparation and follow-ups.
• Coordinate complex domestic and international travel: bookings, itineraries, visa logistics, and on-the-ground adjustments.
• Prepare and maintain executive-level documents: presentations, briefing notes, board packs, and confidential reports.
• Liaise with internal leadership, investors, and external partners to schedule, confirm, and coordinate high-impact meetings and events.
• Oversee expense reporting, invoice approvals, and reimbursement workflows to ensure timely and compliant processing.
• Handle sensitive information with utmost discretion and act as the CEO’s trusted gatekeeper to protect time and priorities.
  

Skills & Qualifications

Must-Have

• Proven experience supporting C-level executives (preferably CEO) in a fast-paced technology environment.
• Advanced proficiency in Microsoft Outlook, Excel and PowerPoint; comfortable building exec-grade slide decks.
• Strong calendar management and travel coordination capabilities, including complex itineraries.
• Experience with expense management systems and month-end reconciliation processes.
• Excellent written English for drafting emails, briefings, and confidential communications.
• Demonstrated ability to handle confidential materials and exercise professional discretion.
  

Preferred

• Familiarity with Concur or other corporate expense platforms.
• Experience with Notion, Asana or Trello for task and project management.
• Prior exposure to investor relations, board support, or fundraising logistics.
  

• On-site role with direct exposure to the founding leadership team and strategic company initiatives.
• Competitive compensation, performance-linked incentives, and professional development opportunities.
• Collaborative, high-impact culture that values ownership, initiative, and operational excellence.