Executive Assistant to CEO

A) Executive Support:

• Manage CEO's documents, office space, appointments, travel, and meetings.
• Review and prioritize emails, prepare meeting documents, and take notes.
• Communicate directives and follow up with team members.
• Coordinate with departments to relay orders and source data.

B) Administrative Support:

• Develop efficient filing systems and assist with reports and presentations.
• Manage calendars, confidential information, and travel arrangements.
• Support budget preparation and liaise with external stakeholders.

C) Project Management:

• Assist in planning and executing special projects.
• Monitor timelines, milestones, and deliverables.
• Coordinate teams and prepare project updates.

D) Communication:

• Serve as the primary contact between executives and stakeholders.
• Draft correspondence and facilitate inter-departmental communication.

E) Process Improvement:

• Enhance executive office efficiency and stay updated on industry practices.
• Participate in professional development initiatives.

Expectations

Education & Experience:

• Graduation with 3 years of relevant experience.
• Strong MS Office skills (Word, Excel, PowerPoint); knowledge of platforms like Cisco WebEx, Zoom, MS Teams is a plus.
• Proficient in email writing, documentation, and report drafting.
• Strong communication in English and Hindi (Gujarati is a plus); confident with varied audiences.
• Team player, polite, and courteous across hierarchies.

Required Skills:

• Communication, presentation, and writing skills.
• Data management, planning, and scheduling skills.
• Monitoring, evaluation, and documentation skills.

Desired Abilities:

• Sense of responsibility, problem-solving, and data analysis.
• Hardworking, target-driven, and committed.

Valued Personal Traits:

• Confidentiality, collaboration, and proactivity.
• Organized, detail-oriented, and systematic.
• Patience, time management, accountability, intelligence, and integrity.

Job Type: Full-time

Pay: ₹45,000.00 - ₹50,000.00 per month

Experience:

• total work: 3 years (Preferred)

Work Location: In person