Executive Assistant to CEO

We are looking for a smart, reliable, and proactive Executive Assistant to directly support the Director of a multi-business group operating in the fields of Engineering, IoT, Real Estate, Manufacturing, and IT. This is a high-impact role where your support will enable business growth, better client relationships, and organized operations.

Key Responsibilities

Administrative & Business Support

• Manage the Director’s calendar, schedule meetings, calls, and follow-ups
• Draft and respond to professional emails on behalf of the Director
• Coordinate with clients, vendors, team members, and partners
• Organize and maintain files, records, and shared drives

Communication & Follow-ups

• Send proposals, quotations, presentations, and introductory emails
• Follow up on payments, leads, meetings, and feedback
• Prepare meeting agendas, take notes, and share MOMs

Document & Presentation Creation

• Prepare PowerPoint presentations, business proposals, and company profiles
• Assist in making reports, Excel data, and analytics summaries

Sales & Marketing Assistance

• Help in organizing social media content, blogs, newsletters (basic level)
• Update CRM systems and maintain lead/customer databases
• Coordinate with marketing, design, and development teams when required

Skills Required

• Excellent written & verbal English communication
• Proficiency in MS Word, Excel, PowerPoint, Gmail, Google Calendar & AI Tools
• Comfortable with WhatsApp Business, LinkedIn, and CRM tools
• Highly organized, proactive, and problem-solver attitude