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SPML Infra
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EXECUTIVE ASSISTANT

EXECUTIVE ASSISTANT

SPML Infra

10 years

1 - 4 Lacs

Calcutta

Posted:1 week ago| Platform: GlassDoor logo

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Skills Required

planning scheduling epc strategy communication support primavera reports forecast strategies vision engineering procurement schedule integration analysis data governance management risk design learning flow reporting presentation coordination integrity sap

Work Mode

On-site

Job Type

Part Time

Job Description

CORPORATE OFFICE, Kolkata, West Bengal, India

Department

CHAIRMAN'S OFFICE

Job posted on

Jul 14, 2025

Employee Type

REGULAR

Experience range (Years)

10 years - 16 years

SECTION II: JOB SUMMARY

To lead and manage the planning and scheduling functions for complex EPC projects, ensuring alignment with organizational strategy and timely delivery. This role demands strategic foresight, strong communication, and direct interaction with the Chairman to support decision-making at the executive level.

SECTION III: DO – KEY ACTIVITIES AND RESPONSIBILITIES OF THE ROLE

Perspective

Responsibility

Key Responsibilities

Strategic Planning & Reporting:

Develop and maintain detailed project schedules (Level 1 to Level 5) using Primavera (P6) or equivalent tools.

Provide regular progress reports, dashboards, and critical path analyses directly to the Chairman.

Forecast and highlight potential delays or risks with mitigation strategies.

Align planning strategies with the Chairman’s vision and business objectives.

Project Controls:

Coordinate with engineering, procurement, and construction teams to ensure schedule integration across all disciplines.

Monitor resource loading, productivity, and cost trends.

Ensure accurate earned value analysis (EVA) and progress tracking.

Stakeholder Management:

Serve as a key liaison between the Chairman and project teams for updates, escalations, and decisions.

Support executive decision-making with high-quality data, visuals, and analytics.

Governance & Compliance:

Ensure planning practices adhere to corporate governance and project management standards.

Implement project planning procedures and best practices across all EPC activities.

Risk & Change Management:

Lead the schedule risk analysis and support the change management process.

Evaluate impact of design changes, procurement delays, or field issues on schedule.

Learning & Development

Monitor physical and financial progress of all projects monthly

Validate milestone achievements and certify completion percentages

Review technical quality, BOQ adherence, and material utilization

Track unbilled stocks and work-in-progress with proper ageing

Prepare and present planned vs. actual cash flow reports for each project

Identify project bottlenecks, risk areas, or deviations from tender commitments

Coordinate with project managers and site teams for accurate data collection

Support preparation of progress review dashboards for the Chairman

SECTION IV: DELIVER – KEY OUTPUTS / RESULTS FROM THE ROLE

Key Performance Indicators (KPI) What are the measurable indicators for the role?

Measurable Deliverables

Solid understanding of tender documents, BOQ, project planning, and quality assurance

- Proficient in MS Project, Primavera, or similar project management tools - Strong reporting, presentation, and coordination skills

High integrity, confidentiality, and attention to detail

SECTION V: DISPLAY – KNOWLEDGE & SKILLS

In this section, please mention the qualification, technical skills and capabilities which are essential to execute the role. It may be a reflection of your own qualification and skills

Qualification and technical skills required to execute the role. Please mention any functional knowledge. E.g. PhD in xyz

Qualifications

B.E./B.Tech in Civil or Mechanical Engineering

Technical Skills

MS Office & Project, Primavera

Knowledge of SAP is preferred

Experience levels required to execute this role

E.g. 2-4 yrs of experience as a salesman in abc market

Specific Experience

10 -15 years of construction scheduling experience.

Over all Experience

10-15 years

Behavioral skills / competencies required for the role. E.g. Attention to detail

Behavioral Skills

Strong interpersonal skills

Communication skills

Strong analytical and problem solving skills

Planning and Project Management

Conflict Management

Self driven and motivated

Detail orientation

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EXECUTIVE ASSISTANT