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Sails Software
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Executive Assistant

Executive Assistant

Sails Software

0 years

3 - 6 Lacs

Visakhapatnam

Posted:4 hours ago| Platform: GlassDoor logo

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Skills Required

support coordination efficiency adaptability zones scheduling tracking marketing messaging reports transportation leadership logistics communication word excel powerpoint collaboration zoom

Work Mode

On-site

Job Type

Part Time

Job Description

Visakhapatnam, Andhra Pradesh

Work Type: Full Time

Role Summary:
The Executive Assistant (EA) will provide high-level administrative support to the Chief Executive Officer (CEO) and Chief Business Officer (CBO), ensuring managing day-to-day operations (seamless coordination of schedules, communications, confidential matters, and strategic priorities) and ensuring their time is spent on the highest-value priorities. This role requires a high degree of professionalism, discretion, efficiency, and adaptability in a fast-paced environment. If you are someone who anticipates needs, moves quickly without missing details, and enjoys creating structure in fast-paced environments, this may be the perfect role for you. Key Responsibilities: Executive Support:

Manage and maintain complex calendars (between India and US Time zones), including scheduling internal and external meetings, travel, and events.
Handle and prioritize all incoming and outgoing correspondence (emails, phone calls, documents).
Act as a gatekeeper and liaison between the CEO/CBO and internal/external stakeholders.
Prepare meeting agendas, minutes, presentations, and follow-up action points to ensure tasks are completed on time.

Strategic Coordination:

Assist in tracking goals, project deliverables, and KPIs aligned with business strategy.
Coordinate key cross-functional initiatives and ensure timely updates to the CEO and CBO.
Act as a liaison between the CEO and CBO’s offices and other leaders to ensure initiatives stay on track.
Partner with Sales & Marketing within the CBO, HR, and Delivery teams to amplify executive messaging across the company.
Create and maintain systems to support CEO and CBO efficiency.
Support in preparing reports, proposals, and executive briefs.

Travel & Logistics:

Plan and coordinate detailed travel itineraries (domestic and international), including transportation, accommodations, and visa arrangements.
Manage expense reports and reimbursements.

Administrative Excellence:

Maintain confidential records and documents with accuracy and discretion.
Coordinate board and leadership meetings including logistics and documentation.
Support personal administrative needs when required in a professional context.

Skils: Qualifications & Skills:

Master’s degree in Business Administration, Communications, or a related field.
Exceptional communication skills – written and verbal.
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration tools like Teams, Zoom is a plus.
Strong organizational skills with the ability to multitask and manage time effectively.
Discretion and confidentiality in handling sensitive information.
Professional demeanor and the ability to represent leadership in interactions.
Strong judgment, discretion, and a high level of professionalism
Ability to adapt in real-time and maintain calm under pressure
Naturally proactive — you don’t wait to be asked, you act.

Open Date:

Jul-04-2025

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Executive Assistant