Executive Assistant

Location:

Experience:

Availability:

Applicants:

• Own complex executive calendars: prioritize meetings, manage conflicts, and optimize time for high-impact work.
• Triage and manage executive inboxes, draft and route responses when appropriate, and ensure timely attention to priority items.
• Coordinate with stakeholders across teams to ensure meeting objectives are clear and pre-work is prepared.
  

• Schedule and coordinate internal and external meetings, board and client sessions, workshops, and vendor calls, including agenda preparation and post-meeting follow-up.
• Manage meeting logistics: room bookings, AV setup, materials distribution, and participant communications.
  

• Arrange domestic and international travel, create detailed itineraries, manage visas and travel changes, and handle related logistics to ensure seamless travel.
• Liaise with travel vendors and concierge services to minimize disruptions and optimize schedules.
  

• Draft, edit, and format confidential correspondence, reports, presentations, and meeting minutes; ensure version control and professional presentation.
• Track action items and decisions from meetings, proactively follow up with stakeholders, and maintain organized records of deliverables and deadlines.
  

• Manage expense reporting and reconciliation, interact with vendors, and support procurement and basic PO workflows.
• Coordinate office-related needs and ad-hoc projects to improve executive efficiency and team operations.
  

Skills & Qualifications

• Experience supporting C-level or senior leaders in a fast-paced corporate setting.
• Confident handling of confidential information with discretion.
• Strong organizational skills and experience managing complex calendars and competing priorities.
• Proficient with Microsoft Office, calendar tools, virtual meeting platforms, and document collaboration.
• Excellent written English for correspondence, presentations, and minutes.
• Based on-site in India with flexibility for occasional extended hours.
  

Preferred

• Experience in regulatory, consulting, professional services, or risk-advisory firms.
• Familiarity with expense tools (Concur, Zoho Expense) and basic vendor/PO workflows.
• Bachelor’s degree in Business, Administration, or a related field.
  

• Collaborative, results-oriented culture with exposure to senior leaders and cross-functional teams.
• Development opportunities and regular feedback to support career growth.
• Competitive benefits including health coverage and local perks aligned to market standards.