Executive Assistant

Roles and responsibilities of Executive - LAEP

The major responsibilities are to assist the Director – LAEP in fulfilling the targets

set by the management:

• To ensure that at least one Short Term Training Programme of a minimum

duration of five days, one Workshop of a minimum duration of two days, one

National/ International (rotational basis) are conducted by Deans of Faculties/

HOIs of Colleges and extend requisite support and guidance to all Deans of

Faculties/ HOIs of Colleges in planning and conducting above. The focus area

of STTPs, Workshop, National, and International Conference to be conducted

shall be:

(a) to create awareness among the students and faculties about recent trends in

their disciplines, to bridge the gap between the requirements of the industry

and the skills and practical knowledge of the teachers through the

upgradation of the knowledge and skills of teachers.

(b) to ensure that papers presented in such national/ international conferences

are published in journals listed in UGC Care, Scopus, WOS, PubMed and

other national/ international journals with high impact factor.

(c) to establish close linkages with the national/ international industries in

consultation with Deans of Faculties, HOIs of Colleges, Placement Cell such

as prominent foreign industries and coordinate to conduct Skill

Development Programmes and National and International Conferences with

these premier industries in consultation with Deans/HoIs.

(d) to ensure that emphasis is placed on acquiring skills through hands-on

training instead of a theoretical understanding of the concepts in faculty

development programs, short-term training programs, and workshops.

• To prepare planning related to the collaboration of constituent institutes of the

university with industries along with officials in the Training and Placement Cell

and establish fruitful cooperation with industries.

• Ensure and encourage the Deans/HoIs to establish Professional Society

Chapters and Professional Society Memberships across the university in

consultation with the Deans of Faculties/ HOIs of Colleges/ Heads of Cells and

to ensure that various academic, co-curricular, skill development-related

activities are held under such Professional Society Chapters and Professional

Society Memberships.

• Keep records of all the activities and generate reports for the same.
• Work in close connection with the IQAC and submit the required data as and

when asked.

• Generate various policies and guidelines required to streamline the system of

keeping records of various events.

• Extend support for various activities carried out by the consultancy center and

technology transfer center of Parul University.

• Any other relevant task assigned by the Director.

Key Responsibilities:

● Scheduling and Calendar Management: Managing appointments, meetings,

and travel arrangements.

● Communication Management: Handling phone calls, emails, and

correspondence.

● Administrative Support: Preparing reports, filing documents, and organizing

information.

● Project Management: Assisting with project coordination and task completion.

● Gatekeeping: Filtering information and ensuring the executive has the

necessary resources and support.

● Office Management: Ensuring the office is well-organized and functioning

smoothly.

Qualifications:

Minimum of 2 years of experience working as an Assistant/Executive

Assistant/Personal Assistant.

Graduation or Post-graduation is required.

For any query or application contact - hrap7@paruluniversity.ac.in