Executive Assistant - Gurugram

About Ozone:

Evolving from a vision to create high-value customer-centric products that supply to Indian and global markets, Ozone Overseas has become an integral part of the architectural hardware and security segment today.

The organization's commitment to excellence and developing innovative solutions has helped cater to architects, builders, planners, and homeowners.

Over the last two decades, the group has successfully created a footprint that spans across USA, Germany, Turkey, Italy, UAE, and other countries, besides its home base in India.

The current portfolio has over 5000 products classified under the following categories: 

·        Glass Fittings

·        Shower Enclosures

·        Glass Partitioning Systems

·        Glass Railing Fittings

·        Automatic Doors

·        Door Hardware

·        Kitchen & Furniture Fittings

·        Security Solutions

Expanding its expertise, Ozone is now venturing into the manufacturing of doors, windows, and glass processing, further enhancing its comprehensive solutions for modern spaces.

Contributing to the Make in India movement with its homegrown solutions, the Ozone Overseas Pvt. Ltd has brought consistency in development to major cities across the nation. As part of the next phase, the organization is now focusing on expanding its base to tier 2 and 3 cities by providing end-to-end residential and commercial solutions that strengthen India’s national stance in the global market.

For more information, visit www.ozone.in

Brief about Role:

We are seeking a proactive, organized, and detail-oriented Executive Assistant to provide high-level administrative support to our director. The ideal candidate will act as a trusted partner, ensuring efficient operations by managing schedules, communications, and critical tasks. This role requires discretion, professionalism, and the ability to thrive in a fast-paced environment.

Roles & Responsibilities:

Administrative Support

o   Manage and maintain the executive’s calendar, scheduling meetings, appointments, and travel arrangements.

o   Prepare and review documents, reports, presentations, and correspondence.

o   Organize and coordinate events, conferences, and executive meetings.

o   Monitor and respond to emails and calls on behalf of the executive, as needed.

Operational Efficiency

o   Act as a liaison between the executive and internal/external stakeholders.

o   Track and manage deadlines, ensuring timely completion of projects and tasks.

o   Develop and maintain filing systems for easy access to critical information.

o   Support operational projects and research, compiling data for decision-making.

Relationship Management

o   Build and maintain strong relationships with team members, clients, and key partners.

o   Ensure clear communication and follow-ups across departments.

o   Represent the executive in meetings or discussions when necessary.

Problem-Solving and Initiative

o   Anticipate the needs of the executive and address issues proactively.

o   Identify inefficiencies and recommend process improvements to optimize workflows.

o   Adapt quickly to shifting priorities and last-minute changes.

Skillset and Qualifications Required:

•      Bachelor’s degree in Business Administration or a related field (preferred but not required).

•      5+ years of experience in a similar role, preferably supporting C-level executives.

•      Strong organizational skills with the ability to multitask and prioritize effectively.

•      Excellent written and verbal communication skills.

•      High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Slack, Zoom, Trello).

•      Discretion and ability to handle confidential information with professionalism

•      Strong problem-solving skills and the ability to work independently

•      Experience in managing multiple stakeholders and complex schedules.

•      Familiarity with travel coordination and event planning.

•      Tech-savvy with knowledge of CRM and project management software.

•      A self-starter with a positive attitude and team-oriented mindset.

Technical Competencies:

•      Calendar & Schedule Management

•      Document Preparation & Reporting

•      Travel & Event Coordination

•      Stakeholder Liaison & Communication

•      Data Organization & Filing Systems

•      Office Technology Proficiency

Behavioral Competencies:

•      Proactive Problem-Solving

•      Adaptability to Changing Priorities

•      Attention to Detail & Accuracy

•      Time Management & Multitasking

•      Interpersonal & Relationship-Building Skills

Join Us!

• Together, let's revolutionize architectural and security landscape and inspire generations to come.